Administrative Assistant Jobs in Boston, MA
Administrative Assistant jobs in Boston are concentrated in the Financial District, Back Bay, and the Longwood Medical Area, with strong demand across healthcare, financial services, and higher education. Employers hiring right now include Beth Israel Lahey Health, Commonwealth of Massachusetts, and Massachusetts General Hospital. Scan the live roles below and apply to whichever ones fit.
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Showing 4 of 123+ Administrative Assistant jobs
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
This position offers a hybrid schedule of 3 days remote, 2 days on site, after successful completion of the probationary period.
The Sr. Administrative Assistant is responsible for providing high-level administrative support to the MGB Cancer Institute physicians. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties.
Essential Functions
- Manage and maintain complex schedules, including appointments, meetings, and travel arrangements.
- Prepare, review, and edit reports, presentations, and other documents.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
- Organize and maintain office files, both electronic and physical.
- Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Arrange logistics for internal and external meetings, including room bookings and catering.
- Serve as the primary point of contact between physicians and internal/external stakeholders.
- Draft and distribute memos, announcements, and other communications as directed.
- Oversee office supplies inventory, ordering, and distribution.
- Ensure office equipment is properly maintained and serviced.
- Coordinate with IT for technical support and equipment needs.
- Assist in the planning and execution of special projects and events.
- Monitor project time lines and ensure deadlines are met.
Qualifications
High School Diploma required.
Can this role accept experience in lieu of a degree?
No
Experience
Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred
Knowledge, Skills and Abilities
- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently with minimal supervision.
- Strong attention to detail and problem-solving skills.
- Familiarity with hospital administration processes and healthcare regulations.
- Professional demeanor and ability to interact effectively with all levels of staff.
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
Grade
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
This position offers a hybrid schedule of 3 days remote, 2 days on site, after successful completion of the probationary period.
The Sr. Administrative Assistant is responsible for providing high-level administrative support to the MGB Cancer Institute physicians. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties.
Essential Functions
- Manage and maintain complex schedules, including appointments, meetings, and travel arrangements.
- Prepare, review, and edit reports, presentations, and other documents.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
- Organize and maintain office files, both electronic and physical.
- Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Arrange logistics for internal and external meetings, including room bookings and catering.
- Serve as the primary point of contact between physicians and internal/external stakeholders.
- Draft and distribute memos, announcements, and other communications as directed.
- Oversee office supplies inventory, ordering, and distribution.
- Ensure office equipment is properly maintained and serviced.
- Coordinate with IT for technical support and equipment needs.
- Assist in the planning and execution of special projects and events.
- Monitor project time lines and ensure deadlines are met.
Qualifications
High School Diploma required.
Can this role accept experience in lieu of a degree?
No
Experience
Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred
Knowledge, Skills and Abilities
- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently with minimal supervision.
- Strong attention to detail and problem-solving skills.
- Familiarity with hospital administration processes and healthcare regulations.
- Professional demeanor and ability to interact effectively with all levels of staff.
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
Grade
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
See All 123+ Administrative Assistant Jobs in Boston
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Find Administrative Assistant JobsAdministrative Assistant Job Market in Boston
Who's Hiring
- Beth Israel Lahey Health22
- Commonwealth of Massachusetts11
- Massachusetts General Hospital11
- UG26
- Berkadia6
Administrative Assistant Jobs in Boston: Frequently Asked Questions
How do I get a administrative assistant job in Boston?
Boston's strongest hiring comes from its healthcare systems, universities, financial services firms, and life sciences companies, particularly in the Longwood Medical Area, Back Bay, and the Seaport. Candidates who move fastest tend to have experience with calendar and inbox management, proficiency in Microsoft Office or Google Workspace, and familiarity with the fast pace of academic or clinical environments. Tailoring your resume to reflect those specific sectors gives you a real edge here.
Which companies hire administrative assistants in Boston?
Employers hiring administrative assistants in Boston right now include Beth Israel Lahey Health, Commonwealth of Massachusetts, and Massachusetts General Hospital, based on current listings on Migrate Mate as of October 2026. Boston's market is dominated by large anchor institutions like teaching hospitals, universities, and financial firms, alongside a growing base of biotech and professional services companies concentrated downtown and in the Innovation District.
Are there remote administrative assistant jobs in Boston?
Yes, though availability depends on the role, since hands-on executive support and reception-focused positions typically require an on-site presence. About 72% of administrative assistant openings tied to Boston are remote or hybrid as of October 2026, with the most flexible arrangements found in technology, consulting, and financial services firms rather than in healthcare or higher education.
How can I get a administrative assistant job in Boston with little or no experience?
The most realistic entry path in Boston is through its large university and hospital systems, which regularly hire administrative coordinators and office support staff at the junior level and offer structured onboarding. Temp-to-hire roles through staffing agencies that serve Boston's financial and life sciences sectors are another common door in. Demonstrating strong organizational skills, comfort with scheduling software, and any experience in a fast-paced office or academic setting will strengthen your application significantly.
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