Administrative Assistant Jobs in Massachusetts
Administrative Assistant jobs in Massachusetts are consistently in demand, with strong hiring concentrated in healthcare, higher education, financial services, and biotechnology from entry-level coordinators through senior executive assistants. Boston, Cambridge, and Worcester anchor the bulk of openings, where institutions like Massachusetts General Hospital, Harvard University, and Fidelity Investments maintain large administrative workforces year-round. The most sought-after specialties include executive support, medical office administration, and legal administrative work. Find a role that fits below and apply directly.
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Job Summary
The Administrative Assistant / Cash Room Manager is responsible for overseeing administrative, payroll, and cash handling operations to ensure accuracy, compliance, and operational efficiency. This role supports new hire onboarding, employment documentation, timecard monitoring, payroll reporting, and cash control processes while maintaining alignment with company policies and audit requirements.
Key Responsibilities
- Support new hire onboarding processes, including coordination of required documentation and onboarding materials
- Ensure completion and accuracy of I-9 employment verification and employee records in accordance with company and regulatory requirements
- Monitor employee timecards for accuracy and compliance, escalating discrepancies as needed
- Prepare and submit weekly payroll reporting in accordance with company timelines
- Maintain accurate administrative records, documentation, and required postings
- Oversee daily cash room operations to ensure accurate handling, processing, and security of funds
- Ensure compliance with all company cash handling policies, procedures, and audit requirements
- Monitor cash counts, reconciliations, and variances, ensuring discrepancies are investigated and resolved
- Maintain accurate cash records and reporting documentation
- Ensure proper controls are in place for cash access, transactions, and secure storage
- Coordinate with management, front-end, and operational teams to support administrative and financial processes
- Identify risks, inconsistencies, or compliance gaps and escalate or implement corrective actions
- Maintain organization, security, and cleanliness of both administrative and cash handling areas
Qualifications
- Previous experience in administrative, payroll, cash handling, or financial operations
- Strong understanding of documentation accuracy, compliance, and cash control procedures
- Ability to manage multiple responsibilities across administrative and financial functions
- High level of attention to detail and accuracy
- Strong organizational, analytical, and problem-solving skills
- Basic proficiency in Microsoft Office (Excel, Outlook, etc.)
Preferred Qualifications
- Experience with onboarding, I-9 processing, payroll, and cash handling operations
- Familiarity with audit standards and internal controls
- Experience in retail, warehouse, or high-volume operational environments
Work Environment / Expectations
Combination of office and secured cash room environment. Requires working with documentation, payroll systems, and cash handling processes while maintaining strict adherence to security and compliance protocols. May require schedule flexibility to meet payroll and operational deadlines.
Benefits & Perks
- Medical, Dental, and Vision Insurance Coverage
- 401(k) Retirement Plan with Employer Match
- Paid Time Off (PTO) in accordance with company policy
- Six (6) Paid Company Holidays
- Tuition Reimbursement Program (subject to eligibility and plan guidelines)
- Additional Voluntary Supplemental Benefits (may include life insurance, disability coverage, employee assistance programs, and other optional benefits)
- Competitive and Comprehensive Benefits Package Designed to Support You and Your Family
- All benefits are subject to eligibility requirements and plan terms
Job Summary
The Administrative Assistant / Cash Room Manager is responsible for overseeing administrative, payroll, and cash handling operations to ensure accuracy, compliance, and operational efficiency. This role supports new hire onboarding, employment documentation, timecard monitoring, payroll reporting, and cash control processes while maintaining alignment with company policies and audit requirements.
Key Responsibilities
- Support new hire onboarding processes, including coordination of required documentation and onboarding materials
- Ensure completion and accuracy of I-9 employment verification and employee records in accordance with company and regulatory requirements
- Monitor employee timecards for accuracy and compliance, escalating discrepancies as needed
- Prepare and submit weekly payroll reporting in accordance with company timelines
- Maintain accurate administrative records, documentation, and required postings
- Oversee daily cash room operations to ensure accurate handling, processing, and security of funds
- Ensure compliance with all company cash handling policies, procedures, and audit requirements
- Monitor cash counts, reconciliations, and variances, ensuring discrepancies are investigated and resolved
- Maintain accurate cash records and reporting documentation
- Ensure proper controls are in place for cash access, transactions, and secure storage
- Coordinate with management, front-end, and operational teams to support administrative and financial processes
- Identify risks, inconsistencies, or compliance gaps and escalate or implement corrective actions
- Maintain organization, security, and cleanliness of both administrative and cash handling areas
Qualifications
- Previous experience in administrative, payroll, cash handling, or financial operations
- Strong understanding of documentation accuracy, compliance, and cash control procedures
- Ability to manage multiple responsibilities across administrative and financial functions
- High level of attention to detail and accuracy
- Strong organizational, analytical, and problem-solving skills
- Basic proficiency in Microsoft Office (Excel, Outlook, etc.)
Preferred Qualifications
- Experience with onboarding, I-9 processing, payroll, and cash handling operations
- Familiarity with audit standards and internal controls
- Experience in retail, warehouse, or high-volume operational environments
Work Environment / Expectations
Combination of office and secured cash room environment. Requires working with documentation, payroll systems, and cash handling processes while maintaining strict adherence to security and compliance protocols. May require schedule flexibility to meet payroll and operational deadlines.
Benefits & Perks
- Medical, Dental, and Vision Insurance Coverage
- 401(k) Retirement Plan with Employer Match
- Paid Time Off (PTO) in accordance with company policy
- Six (6) Paid Company Holidays
- Tuition Reimbursement Program (subject to eligibility and plan guidelines)
- Additional Voluntary Supplemental Benefits (may include life insurance, disability coverage, employee assistance programs, and other optional benefits)
- Competitive and Comprehensive Benefits Package Designed to Support You and Your Family
- All benefits are subject to eligibility requirements and plan terms
See All 123+ Administrative Assistant Jobs in Massachusetts
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Find Administrative Assistant JobsAdministrative Assistant Jobs by City in Massachusetts
Where Massachusetts roles are concentrated, by current openings.
Administrative Assistant Job Market in Massachusetts
A snapshot from current Massachusetts openings, updated as new roles post.
Who's Hiring
What Massachusetts Employers Look For
The qualifications that appear most often in administrative assistant jobs across Massachusetts.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Strong written and verbal communication skills for internal and external correspondence
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Ability to handle confidential information with discretion and professional judgment
- Associate or bachelor's degree preferred, particularly in business administration or a related field
- Familiarity with office management systems, database entry, and document management platforms
Administrative Assistant Jobs in Massachusetts: Frequently Asked Questions
How do you become a administrative assistant in Massachusetts?
Becoming an administrative assistant in Massachusetts does not require a state-issued license, but most employers expect at minimum a high school diploma or GED, with an associate or bachelor's degree in business administration giving candidates a clear edge. Completing a certification such as the Certified Administrative Professional credential strengthens a resume for competitive Boston-area employers. Community colleges across Massachusetts, including Bunker Hill Community College and Middlesex Community College, offer administrative professional programs that align directly with local employer expectations.
How much do administrative assistants make in Massachusetts?
Administrative assistants in Massachusetts earn a median of about $82,650 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $59,320 for the lowest 10% to over $123,930 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire administrative assistants in Massachusetts?
Employers hiring administrative assistants in Massachusetts right now include Beth Israel Lahey Health, ICBD, and Gastro Health, based on current listings on Migrate Mate as of October 2026. Massachusetts's deep concentration of hospitals, universities, and financial firms means administrative roles here often come with specialized industry exposure and strong benefits packages.
Which Massachusetts cities have the most administrative assistant jobs?
The cities with the most administrative assistant openings in Massachusetts are Boston, Brockton, and Milford. Boston drives the largest share of demand through its concentration of hospitals, financial institutions, law firms, and corporate headquarters, while Cambridge's biotech and university sector generates consistent openings, and Worcester's growing healthcare and insurance industry supports a steady pipeline of administrative roles outside the Greater Boston core.
Are there remote administrative assistant jobs in Massachusetts?
Yes, and more than many office-based roles, since administrative assistant work that centers on scheduling, correspondence, and document management can transfer well to remote settings. About 38% of administrative assistant openings tied to Massachusetts are remote or hybrid as of October 2026, reflecting how widely this has become an expectation in the state's technology, financial services, and professional services sectors. Executive support and legal administrative roles tend to have the strongest remote or hybrid availability.
How can I get hired as a administrative assistant in Massachusetts with little or no experience?
The most realistic entry path is through a receptionist or office coordinator role, which large Massachusetts employers in healthcare and higher education routinely hire into without requiring prior administrative experience. Mass General Brigham, UMass Memorial Health, and Boston-area universities regularly post entry-level administrative support positions that build toward full administrative assistant roles. Completing a short business administration certificate at a Massachusetts community college and demonstrating proficiency in Microsoft Office gives candidates a concrete credential that stands out in entry-level applicant pools.
Where can I find and apply to administrative assistant jobs in Massachusetts?
You can find and apply to administrative assistant jobs in Massachusetts on Migrate Mate, which lists current openings from employers actively hiring across the state. Search the available roles, find the ones that match your experience and preferred location, and apply directly to the ones that fit.
See All 123+ Administrative Assistant Jobs in Massachusetts
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