Administrative Assistant Jobs in Phoenix, AZ
Administrative Assistant jobs in Phoenix are concentrated in Downtown Phoenix, Tempe, and Scottsdale across healthcare, financial services, legal, and real estate sectors, with steady demand from corporate offices, law firms, and regional headquarters. Employers hiring right now include State of Arizona, TEEMA, and DaVita. Find a role that fits below and apply directly.
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Showing 4 of 77+ Administrative Assistant jobs
Work Arrangement: In-office
- Utilize Engagement software to complete a wide range of tasks.
- Perform the editing and formatting of financial statements, forecasts and general correspondence through word processing and spreadsheet tasks.
- Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
- Prepare and assemble reports, company materials and client documents as directed.
- Conduct math checks, proofing and formatting of financial statements before they are processed.
- Process client audit confirmations.
- Manage and prioritize incoming work flow to meet all deadlines in a deadline-focused environment. Make arrangements for various meetings via conference calls, video conference and webcasts.
- Process expense reports for partners.
- Organize incoming mail for partners as directed.
- Prepare monthly billing statements for Audit partners.
- Provide general administrative support to partners, managers and staff of Eide Bailly and its affiliates, including typing, faxing and copying.
- Assist in office-wide duties such as mailings, form letters, distribution lists and data updates. Perform a wide range of general administrative duties for the audit department and office.
- Work together with the entire Administrative team to ensure project deadlines are met and workload is evenly dispersed.
- You have an Associate's degree and 2+ or more years of experience in administrative support.
- You thrive in a high-volume, fast-paced work environment.
- You are a multi-tasking master, and there has never been a deadline you could not meet.
- You hold yourself to the highest professional standards and maintain strict client confidentiality.
- You are detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!
- You are able to work overtime as needed.
- You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
- Experience in public accounting or finance administration is a plus. Familiar with financial statements is a plus.
- You are proficient in:
- Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
- Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
- DocuSign: including creating, sending, and tracking documents for e-signature.
- Adobe Acrobat: including creating, editing, and commenting on PDFs.
- Microsoft Outlook and Teams.
- This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.
Making an Impact Together
Benefits
Next Steps
Eide Bailly Advisory LLC is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.
#LI-BL1
Work Arrangement: In-office
- Utilize Engagement software to complete a wide range of tasks.
- Perform the editing and formatting of financial statements, forecasts and general correspondence through word processing and spreadsheet tasks.
- Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
- Prepare and assemble reports, company materials and client documents as directed.
- Conduct math checks, proofing and formatting of financial statements before they are processed.
- Process client audit confirmations.
- Manage and prioritize incoming work flow to meet all deadlines in a deadline-focused environment. Make arrangements for various meetings via conference calls, video conference and webcasts.
- Process expense reports for partners.
- Organize incoming mail for partners as directed.
- Prepare monthly billing statements for Audit partners.
- Provide general administrative support to partners, managers and staff of Eide Bailly and its affiliates, including typing, faxing and copying.
- Assist in office-wide duties such as mailings, form letters, distribution lists and data updates. Perform a wide range of general administrative duties for the audit department and office.
- Work together with the entire Administrative team to ensure project deadlines are met and workload is evenly dispersed.
- You have an Associate's degree and 2+ or more years of experience in administrative support.
- You thrive in a high-volume, fast-paced work environment.
- You are a multi-tasking master, and there has never been a deadline you could not meet.
- You hold yourself to the highest professional standards and maintain strict client confidentiality.
- You are detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!
- You are able to work overtime as needed.
- You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
- Experience in public accounting or finance administration is a plus. Familiar with financial statements is a plus.
- You are proficient in:
- Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
- Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
- DocuSign: including creating, sending, and tracking documents for e-signature.
- Adobe Acrobat: including creating, editing, and commenting on PDFs.
- Microsoft Outlook and Teams.
- This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.
Making an Impact Together
Benefits
Next Steps
Eide Bailly Advisory LLC is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.
#LI-BL1
See All 77 Administrative Assistant Jobs in Phoenix
Find roles in Phoenix that match your experience and apply in just a few clicks.
Find Administrative Assistant JobsAdministrative Assistant Job Market in Phoenix
Who's Hiring
Top Industries Hiring
- Education
- Technology & Software
- Government & Public Sector
Administrative Assistant Jobs in Phoenix: Frequently Asked Questions
How do I get an administrative assistant job in Phoenix?
Focus your search on Phoenix's strongest hiring sectors: healthcare systems along the I-17 corridor, financial services firms in Downtown Phoenix and Camelback Road, and legal offices clustered near the courthouse district. Candidates who tailor applications to industry-specific tools, such as medical scheduling software for healthcare or document management platforms for legal firms, stand out. In-person networking at Phoenix Chamber of Commerce events also opens doors that online applications don't.
Which companies hire administrative assistants in Phoenix?
Companies currently hiring administrative assistants in Phoenix include State of Arizona, TEEMA, and DaVita, per current listings on Migrate Mate as of August 2026. Phoenix's mix of large regional employers, healthcare networks, and professional services firms means demand stays consistent across both corporate campus settings and smaller office environments.
Are there remote administrative assistant jobs in Phoenix?
Yes, though availability depends heavily on the role, since administrative assistants in healthcare, legal, and facilities settings are almost always on-site, while roles in insurance, tech, and financial services skew more remote-friendly. About 26% of administrative assistant openings tied to Phoenix are remote or hybrid as of August 2026. Scheduling, data entry, and correspondence management are the tasks most commonly handled remotely in Phoenix-based positions.
How can I get an administrative assistant job in Phoenix with little or no experience?
The most realistic entry path in Phoenix is through temp and staffing agencies that place candidates with major employers downtown and in the East Valley. Companies in healthcare administration and property management routinely hire entry-level office coordinators and receptionist roles as stepping stones. Familiarity with Microsoft Office and basic calendar management gives candidates a clear edge, and completing a short community college certificate through Maricopa Community Colleges adds credibility quickly.
Which industries hire the most administrative assistants in Phoenix?
Phoenix administrative assistant roles concentrate in Education, Technology & Software, and Government & Public Sector, based on current listings on Migrate Mate as of August 2026. Phoenix's role as a regional hub for healthcare delivery, corporate back-office operations, and real estate development drives consistent demand across those sectors throughout the year.
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See All 77 Administrative Assistant Jobs in Phoenix
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