Administrative Assistant Jobs in Arizona
Administrative Assistant jobs in Arizona are in strong demand, with hiring concentrated in healthcare, financial services, real estate, and state government sectors and openings available from entry-level coordinators through senior executive assistants. Phoenix, Scottsdale, and Tucson drive the highest volume of postings, and large employers like Banner Health, Intel, and American Express have ongoing needs for administrative professionals across their Arizona operations. Medical office support, legal administrative work, and executive-level coordination are among the most sought-after specialties in the state. Find a role that fits below and apply directly.
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Showing 5 of 81+ Administrative Assistant jobs
As a condition of employment, all new hires must obtain and maintain a valid Level One IVP
Fingerprint Clearance Card issued by the Arizona Department of Public Safety (DPS).
JOB SUMMARY
The Administrative Assistant II - MIS provides vital administrative support to the Director of Technology and Innovation while performing office management activities that ensure a welcoming and efficient MIS office. As a key member of the Phoenix #1 family, this role supports our mission of inspiring every child to achieve by ensuring operational excellence and fiscal responsibility behind the scenes.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Administrative Operations
Performance Objective and Success Standards: Provide high-level administrative support to the Director to optimize their time and ensure seamless daily business operations.
- Calendar conflicts are identified and resolved 48 hours in advance with all necessary briefing materials attached.
- Mail and inquiries are triaged daily, with routine responses drafted and prioritized for review.
- 100% adherence to professional discretion and confidentiality standards in all correspondence.
Data Analysis & Financial Reporting
Performance Objective and Success Standards: Transform raw financial and operational data into accurate, actionable reports and visual presentations for leadership decision-making.
- Reports, charts, and PowerPoint presentations are 100% error-free and delivered by the established deadline.
- Expense calculations and departmental data reconciliations match primary financial records with zero variance.
- Procurement and purchase requisitions are processed within 24 hours of receipt to maintain supply chain continuity.
Information Management & Compliance
Performance Objective and Success Standards: Maintain a systematic, compliant, and easily retrievable archiving structure for all departmental and public records.
- Public records requests are fulfilled within statutory timelines with 100% documentation accuracy.
- Quarterly internal audits of contracts, leases, and agreements show 0% missing or misfiled documents.
- 100% compliance with established archiving and retrieval practices for all physical and digital files.
Human Resources & Risk Coordination
Performance Objective and Success Standards: Administer departmental personnel records and specialized insurance claims to ensure accuracy and continuity of service.
- Time and attendance records for the Department are submitted with 100% accuracy per pay cycle.
Project Support
Performance Objective and Success Standards: Coordinate specialized projects to maintain a functional and professional work environment.
- Project milestones assigned by the Director are met on or before the due date with high-quality visual deliverables.
MINIMUM EDUCATION AND/OR EXPERIENCE:
- High school diploma or GED
- Experience with MS Office software
PREFERRED EDUCATION AND/OR EXPERIENCE:
- 3 or more years of secretarial/office management experience
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of:
- Generating professional business correspondence
Skilled in:
- Microsoft Word, Excel, PowerPoint, and Publisher
Ability to:
- Produce effective reports and correspondence in a timely manner
- Prioritize multiple tasks
- Engage effectively with staff and the public
Core Competencies:
- Accountability
- Analytical Thinking
- Concern for Order
- Planning Ahead
This position is a grade 115 on the salary schedule.
As a condition of employment, all new hires must obtain and maintain a valid Level One IVP
Fingerprint Clearance Card issued by the Arizona Department of Public Safety (DPS).
JOB SUMMARY
The Administrative Assistant II - MIS provides vital administrative support to the Director of Technology and Innovation while performing office management activities that ensure a welcoming and efficient MIS office. As a key member of the Phoenix #1 family, this role supports our mission of inspiring every child to achieve by ensuring operational excellence and fiscal responsibility behind the scenes.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Administrative Operations
Performance Objective and Success Standards: Provide high-level administrative support to the Director to optimize their time and ensure seamless daily business operations.
- Calendar conflicts are identified and resolved 48 hours in advance with all necessary briefing materials attached.
- Mail and inquiries are triaged daily, with routine responses drafted and prioritized for review.
- 100% adherence to professional discretion and confidentiality standards in all correspondence.
Data Analysis & Financial Reporting
Performance Objective and Success Standards: Transform raw financial and operational data into accurate, actionable reports and visual presentations for leadership decision-making.
- Reports, charts, and PowerPoint presentations are 100% error-free and delivered by the established deadline.
- Expense calculations and departmental data reconciliations match primary financial records with zero variance.
- Procurement and purchase requisitions are processed within 24 hours of receipt to maintain supply chain continuity.
Information Management & Compliance
Performance Objective and Success Standards: Maintain a systematic, compliant, and easily retrievable archiving structure for all departmental and public records.
- Public records requests are fulfilled within statutory timelines with 100% documentation accuracy.
- Quarterly internal audits of contracts, leases, and agreements show 0% missing or misfiled documents.
- 100% compliance with established archiving and retrieval practices for all physical and digital files.
Human Resources & Risk Coordination
Performance Objective and Success Standards: Administer departmental personnel records and specialized insurance claims to ensure accuracy and continuity of service.
- Time and attendance records for the Department are submitted with 100% accuracy per pay cycle.
Project Support
Performance Objective and Success Standards: Coordinate specialized projects to maintain a functional and professional work environment.
- Project milestones assigned by the Director are met on or before the due date with high-quality visual deliverables.
MINIMUM EDUCATION AND/OR EXPERIENCE:
- High school diploma or GED
- Experience with MS Office software
PREFERRED EDUCATION AND/OR EXPERIENCE:
- 3 or more years of secretarial/office management experience
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of:
- Generating professional business correspondence
Skilled in:
- Microsoft Word, Excel, PowerPoint, and Publisher
Ability to:
- Produce effective reports and correspondence in a timely manner
- Prioritize multiple tasks
- Engage effectively with staff and the public
Core Competencies:
- Accountability
- Analytical Thinking
- Concern for Order
- Planning Ahead
This position is a grade 115 on the salary schedule.
See All 81 Administrative Assistant Jobs in Arizona
Find roles in Arizona that match your experience and apply in just a few clicks.
Find Administrative Assistant JobsAdministrative Assistant Jobs by City in Arizona
Where Arizona roles are concentrated, by current openings.
Administrative Assistant Job Market in Arizona
A snapshot from current Arizona openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Investment & Asset Management
What Arizona Employers Look For
The qualifications that appear most often in administrative assistant jobs across Arizona.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- High school diploma or equivalent required, associate degree preferred by many Arizona employers
- Two or more years of administrative or office support experience in a professional setting
- Strong written and verbal communication skills for coordinating with staff and external contacts
- Ability to manage calendars, schedule meetings, and handle multi-line phone systems
- Experience with document management systems or electronic health records in healthcare settings
Administrative Assistant Jobs in Arizona: Frequently Asked Questions
How do you become a administrative assistant in Arizona?
Arizona does not require a state license to work as an administrative assistant, so entry typically begins with a high school diploma and foundational office skills. Many Arizona employers prefer candidates who have completed an associate degree or certificate in business administration or office technology through a community college such as Maricopa Community Colleges or Pima Community College. Building proficiency in Microsoft Office and gaining experience through internships or entry-level receptionist roles strengthens a candidate's profile significantly.
How much do administrative assistants make in Arizona?
Administrative assistants in Arizona earn a median of about $70,770 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $50,710 for the lowest 10% to over $103,080 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire administrative assistants in Arizona?
Employers hiring administrative assistants in Arizona right now include State of Arizona, TEEMA, and Buffalo Exchange, based on current listings on Migrate Mate as of September 2026. Arizona's large healthcare systems, financial services firms, and government agencies consistently maintain some of the highest ongoing volume of administrative assistant openings in the state.
Which Arizona cities have the most administrative assistant jobs?
Phoenix, Tucson, and Scottsdale account for the most administrative assistant openings in Arizona. Phoenix dominates hiring due to its concentration of corporate headquarters, healthcare networks, and state agencies, while Scottsdale attracts financial services and technology firms and Tucson is driven by the University of Arizona, Davis-Monthan Air Force Base, and regional healthcare employers.
Are there remote administrative assistant jobs in Arizona?
Yes, and they are more available than in many other fields because much of the work involves tasks that can be done from a computer. About 33% of administrative assistant openings tied to Arizona are remote or hybrid as of September 2026, reflecting how well the role translates to off-site work. Scheduling, correspondence, data entry, and document management are the functions most commonly handled in fully remote or hybrid arrangements.
How can I get hired as a administrative assistant in Arizona with little or no experience?
The most realistic entry path is applying for receptionist, office clerk, or data entry roles at large Arizona employers like Banner Health, Maricopa County, or the State of Arizona, which regularly hire candidates with limited experience and promote from within. Completing a short-term business administration certificate at a Maricopa Community Colleges campus gives candidates a measurable credential that resonates with local hiring managers. Volunteer administrative work for nonprofit organizations in the Phoenix or Tucson area also builds a practical portfolio quickly.
Where can I find and apply to administrative assistant jobs in Arizona?
You can find and apply to administrative assistant jobs in Arizona on Migrate Mate, which lists current openings from employers hiring across the state. Search the listings to find roles that match your experience and location, then apply directly to the ones that fit.
See All 81 Administrative Assistant Jobs in Arizona
Find roles in Arizona that match your experience and apply in just a few clicks.
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