Remote Administrative Assistant Jobs
Remote administrative assistant jobs are in active demand across the U.S., with remote-first firms, distributed tech teams, and healthcare organizations all hiring for this role. Employers hiring remotely right now include Emory University, RDM International, and Commonwealth of Pennsylvania. Scan the live roles below and apply to whichever ones fit.
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We are seeking a highly organized and detail-oriented Medical Administrative Assistant to provide comprehensive administrative and clerical support for a busy clinical department. The ideal candidate will possess strong communication, organizational, and computer skills while maintaining strict confidentiality and professionalism in a healthcare environment.
Responsibilities:
General office duties, including but not limited, to copying, filing, faxing, check requests, mailings, typing of correspondence, initiating and responding to emails, conference call scheduling, creating and maintaining spreadsheets, creating and maintaining files.- Type medical dictation of discharge summaries, operative reports, referral letters, history and physical, special procedures, follow up clinic notes and other reports from written drafts.
- Answers the phones as needed.
- Utilize Microsoft Office programs (Excel, Word, PowerPoint) to create and maintain correspondence, spreadsheets, presentations, etc.
- Maintenance/management of all office equipment to include phone, voicemail and computer systems.
- Orders, maintains and ensures availability of supplies and materials for the department within the budgetary parameters.
- Faxes discharge summaries to pediatricians and follow-up specialists as needed.
- Contacts State Department of Health regarding newborn screens, provides updates to physicians/NNPs with results to update patient records as needed.
- May be responsible for maintenance and submission of Vermont Oxford Data as needed.
- Arrange and coordinate travel arrangements as needed.
- Special projects as needed.
- May organize and track credentialing needs for physicians and advanced practitioners.
- Takes and types practice meeting minutes, as needed.
- Tracks and keeps record of CME monies.
- Schedules meetings and maintains calendars for the physicians and advanced practitioners as needed.
- Maintain strict confidentiality in accordance with HIPAA regulations and Company policy.
- Present a positive, professional appearance and convey a professional demeanor in the performance of assigned duties.
- Responsible for following all facility, organization and department precautions and procedures in the performance of all job duties to ensure a safe work environment for self and others.
- Complete compliance requirements as needed.
- Perform other duties as assigned or requested.
Qualifications:
- High school diploma or GED.
Experience Years:
- Two+ yrs related experience and/or training.
Experience Industry:
- Healthcare
Equivalent combination of relevant education and experience will be considered.
25% travel required as needed
We take pride in offering comprehensive benefits in a vast array of plans that fit your life and lifestyle, supporting your health and overall well-being. Benefits offered include, but are not limited to: Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA and HSAs, as well as a 401k plan and Employee Stock Purchase Program. Some benefits are provided at no cost, while others require a cost share between employees and the company. Employees may also select voluntary plans and pay for these benefits through convenient payroll deductions. Our benefit programs are just one of the many ways Pediatrix & Obstetrix helps our employees take care of themselves and their families.
Pediatrix Medical Group is one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group’s high-quality, evidence-based care is bolstered by significant investments in research, education, quality-improvement and safety initiatives.
Please Note: Fraudulent job postings/job scams are becoming increasingly common. All genuine Pediatrix job postings can be found through the Pediatrix Careers site: www.pediatrix.com/careers.
#LI-Remote
We are seeking a highly organized and detail-oriented Medical Administrative Assistant to provide comprehensive administrative and clerical support for a busy clinical department. The ideal candidate will possess strong communication, organizational, and computer skills while maintaining strict confidentiality and professionalism in a healthcare environment.
Responsibilities:
General office duties, including but not limited, to copying, filing, faxing, check requests, mailings, typing of correspondence, initiating and responding to emails, conference call scheduling, creating and maintaining spreadsheets, creating and maintaining files.- Type medical dictation of discharge summaries, operative reports, referral letters, history and physical, special procedures, follow up clinic notes and other reports from written drafts.
- Answers the phones as needed.
- Utilize Microsoft Office programs (Excel, Word, PowerPoint) to create and maintain correspondence, spreadsheets, presentations, etc.
- Maintenance/management of all office equipment to include phone, voicemail and computer systems.
- Orders, maintains and ensures availability of supplies and materials for the department within the budgetary parameters.
- Faxes discharge summaries to pediatricians and follow-up specialists as needed.
- Contacts State Department of Health regarding newborn screens, provides updates to physicians/NNPs with results to update patient records as needed.
- May be responsible for maintenance and submission of Vermont Oxford Data as needed.
- Arrange and coordinate travel arrangements as needed.
- Special projects as needed.
- May organize and track credentialing needs for physicians and advanced practitioners.
- Takes and types practice meeting minutes, as needed.
- Tracks and keeps record of CME monies.
- Schedules meetings and maintains calendars for the physicians and advanced practitioners as needed.
- Maintain strict confidentiality in accordance with HIPAA regulations and Company policy.
- Present a positive, professional appearance and convey a professional demeanor in the performance of assigned duties.
- Responsible for following all facility, organization and department precautions and procedures in the performance of all job duties to ensure a safe work environment for self and others.
- Complete compliance requirements as needed.
- Perform other duties as assigned or requested.
Qualifications:
- High school diploma or GED.
Experience Years:
- Two+ yrs related experience and/or training.
Experience Industry:
- Healthcare
Equivalent combination of relevant education and experience will be considered.
25% travel required as needed
We take pride in offering comprehensive benefits in a vast array of plans that fit your life and lifestyle, supporting your health and overall well-being. Benefits offered include, but are not limited to: Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA and HSAs, as well as a 401k plan and Employee Stock Purchase Program. Some benefits are provided at no cost, while others require a cost share between employees and the company. Employees may also select voluntary plans and pay for these benefits through convenient payroll deductions. Our benefit programs are just one of the many ways Pediatrix & Obstetrix helps our employees take care of themselves and their families.
Pediatrix Medical Group is one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group’s high-quality, evidence-based care is bolstered by significant investments in research, education, quality-improvement and safety initiatives.
Please Note: Fraudulent job postings/job scams are becoming increasingly common. All genuine Pediatrix job postings can be found through the Pediatrix Careers site: www.pediatrix.com/careers.
#LI-Remote
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Find JobsRemote Administrative Assistant Job Market
Who's Hiring
Top Industries Hiring
- Education
What Employers Look For
The qualifications that appear most often in remote administrative assistant jobs.
- Proficiency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint
- Strong written and verbal communication skills for internal and external correspondence
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Ability to handle confidential information with discretion and professionalism
- Associate or bachelor's degree, or equivalent administrative work experience
- Familiarity with office management software such as Concur, Salesforce, or Google Workspace
Tips for Your Remote Administrative Assistant Job Search
Apply early to remote roles that fit
Migrate Mate lists remote administrative assistant openings from across the U.S. in one place. Check it regularly and apply as soon as a role matches your skills, since remote postings often close faster than office-based ones.
Show async communication skills on your resume
Remote employers for this role prioritize written clarity over in-person presence. List tools you've used for async work, like Slack, Notion, or Asana, and describe tasks you completed independently without real-time direction from a manager.
Prepare your workspace before the interview
Remote administrative assistant interviews often include a video screen to assess your setup. A quiet background, reliable internet, and good lighting signal that you're ready to work remotely from day one, not just interviewing remotely.
Target remote-first companies in your search
Companies built around distributed work hire administrative assistants differently than hybrid employers. Focus on firms whose job postings describe fully remote teams, since their onboarding, tools, and expectations are already designed for remote administrative support.
Remote Administrative Assistant Jobs: Frequently Asked Questions
How do I get a remote administrative assistant job?
Target companies that already run distributed teams, since they have established remote workflows and hire administrative assistants to support them. Remote employers screen heavily for written communication, self-direction, and comfort with tools like Slack, Zoom, Google Workspace, and project management platforms. Candidates who show async communication skills and the ability to manage tasks without daily check-ins stand out consistently.
Which companies hire remote administrative assistants?
Employers currently hiring remote administrative assistants include Emory University, RDM International, and Commonwealth of Pennsylvania, per current remote listings on Migrate Mate as of August 2026. Remote-first technology firms, distributed healthcare organizations, and financial services companies with geographically spread teams are among the most consistent sources of remote administrative assistant openings.
Can you get a remote administrative assistant job with no experience?
Yes, but remote entry-level roles are harder to land because employers expect you to work independently from day one without in-office guidance. Small remote-first startups and nonprofits are more open to hiring entry-level candidates. Showing proficiency with remote collaboration tools, a home office setup, and any freelance or volunteer administrative work you've done helps close the experience gap.
Do you need a degree for remote administrative assistant jobs?
Not always. Remote employers for this role weigh demonstrated organizational ability, written communication, and tool proficiency more heavily than a degree. Candidates who can show they've managed calendars, coordinated across time zones, handled correspondence, or supported remote teams, whether through previous jobs, contract work, or volunteer roles, are competitive without a four-year degree.
Which industries hire the most remote administrative assistants?
The sectors hiring the most remote administrative assistants are Education, based on current remote listings on Migrate Mate as of August 2026. These industries rely heavily on distributed teams whose managers and executives need dedicated administrative support regardless of physical location.
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Find roles that match your experience and apply in just a few clicks.
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