Administrative Assistant Jobs in Baltimore, MD

Description:

Franklin & Prokopik, P.C. is seeking an experienced, adaptable Legal Administrative Assistant – Floater to join our Baltimore office.

This is an ideal opportunity for a legal administrative professional who enjoys variety, works well with different personalities and work styles, and can confidently step into changing assignments. As a key member of our legal support team, the Floater provides coverage during vacations, leaves of absence, staffing transitions, and periods of increased workload.

Rather than supporting one attorney or team exclusively, you’ll work with attorneys and paralegals across the Firm, making flexibility, organization, and the ability to learn quickly essential to success.

Duties include:

• Provide administrative coverage for legal support staff during planned and unplanned absences.
• Support multiple attorneys and paralegals based on staffing and workflow needs.
• Draft, revise, format, proofread, and finalize legal documents and correspondence.
• Assist with electronic court filings and other deadline-sensitive submissions.
• Maintain client files and assist with opening and closing matters.
• Manage calendars and coordinate meetings, depositions, hearings, and other appointments.
• Assist with time entry, billing-related tasks, expense reports, and general attorney support.
• Learn and adapt to different attorney preferences, practice areas, and workflows.
• Provide reception or general office coverage when needed.

Requirements:

• 2+ years of administrative support or legal assistant experience; law firm experience strongly preferred.
• Strong Microsoft Office skills, particularly Word and Outlook.
• Legal document preparation and e-filing experience preferred.
• Excellent organization, attention to detail, and communication skills.
• Ability to manage competing priorities and transition quickly between assignments.
• Professionalism, discretion, reliability, and a collaborative attitude.
• This position is 100% in-office.

Benefits:

• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Flexible spending account
• Health savings account
• Life insurance
• Paid time off
• Paid Parental Leave

Additional Information:

F&P employs a diverse workforce of 150+ employees across six office locations. Our hiring needs stem from the growth of our business and the subsequent addition of more attorneys! The firm offers generous compensation and benefits, including domestic partner eligibility, and prides itself on maintaining a casual professional environment with an emphasis on work-life balance.

Applications that do not conform to all of the above will not be considered. Thank you.