Administrative Coordinator Visa Sponsorship Jobs in Missouri
Administrative coordinator visa sponsorship jobs in Missouri appear across healthcare systems like BJC HealthCare and SSM Health in St. Louis, financial firms in Kansas City, and public universities including the University of Missouri and Washington University. Roles coordinate office operations, scheduling, and cross-departmental communication, making a relevant bachelor's degree the key eligibility factor for most work visa pathways.
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Get Access To All JobsLocation
ST. LOUIS, MO 63130
Scheduled Hours
37.5
Position Summary
The Communications, Events and Administrative Coordinator will coordinate, develop and/or write communications for print and/or digital communications, including emails, newsletters, website, print materials, and event signage. The incumbent will be the point person for all aspects of event planning, including logistical elements, promotions, and day-of event management. Furthermore, the incumbent will perform administrative duties for the department such as maintenance reporting, supply ordering, room scheduling, as well as other administrative tasks as assigned.
Job Description
Primary Duties & Responsibilities:
- The incumbent will assist in the implementation of communications strategies targeting key internal and external stakeholders with the goal of promoting the research profile and major activities of the Physics Department. Specifically, the incumbent will support efforts in the following areas:
- Digital communications – primary responsibility for website content management and website content creation such as news briefs, feature stories, and photography.
- Research website support – assist faculty fellows with updates/redesigns of websites and equip them to maintain their research websites.
- Communications liaison – circulate news about department activities to Arts & Sciences and other University communicators for inclusion in publications such as the Ampersand and the Record.
- Social media – primary responsibility for Physics social media strategy to increase unit visibility and engagement; manage existing channels as needed and/or provide content to university channels.
- Alumni communications – assist as needed with alumni newsletters and mailings.
- Event publicity – plan and manage event publicity and related efforts to extend the on-campus visibility and community outreach of Physics.
- Proactively engage with EPS and MCSS department faculty and staff to stay informed about new scholarly activities, outreach efforts, accomplishments, and programmatic initiatives. Assist and support other departmental staff on communications-related duties as needed. Coordinate with the A&S Communications team and assist in the production and execution of a variety of communications efforts and interact and collaborate with a range of colleagues from other units. Strategy and content management
- Assist in the development, implementation, and evaluation of comprehensive communications strategies that target internal and external audiences, including prospective and current students, staff, faculty, community partners, potential donors, and peer institutions.
- Cultivate, write, and disseminate stories across communication platforms for maximum impact. Gather information on current scholarly activities and programmatic initiatives. Solicit student and alumni testimonials.
- Create visually appealing content for electronic and digital distribution, including posters, flyers, and fact sheets.
- Connect department stakeholders with campus resources or external vendors as needed.
- Track metrics and regularly evaluate effectiveness of communications to refine efforts.
- Digital Communications
- Assist in website content management as needed, including any necessary content development.
- Develop and manage assigned projects such as newsletters and email marketing for internal and external audiences.
- Plan and funnel content to other Arts & Sciences and WashU websites and digital channels.
- Assist and support departmental staff on duties related to digital communications as needed.
- Create content for social media channels to increase unit visibility and high engagement.
- Coordinate event publicity and related efforts to extend campus visibility and community outreach: print materials, social media campaigns, video, advertising, and other marketing efforts.
- Office Administration
- Create correspondence/documents as needed for faculty. Distribute mail twice a day. Coordinate the emailing of the Newsletter and Event Notices. Maintain notices on bulletin boards. Meet and greet all visitors and direct them accordingly.
- Maintenance – Report Electrical, Plumbing, HVAC and Elevator issues. Card Access – Coordinate card access and distribution of cards. Keys – Document the distribution and return of keys. Telephone – Add/Remove Telephone lines as necessary – Report Problems. Interfaces with the two custodians to react to varying needs. Coordinates Special Cleaning services such as carpet and blind cleaning.
- Room Scheduling Coordinator: Common Area Scheduler and Referee for Seminar Room, Faculty Room, Conference Rooms, Visitor Offices.
- Track and order office supplies, as well as special orders for faculty, students and events.
Other
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Normal office environment
Physical Effort
- Typically sitting at a desk or table
- Repetitive wrist, hand or finger movement
- Ability to move to on and off-campus locations
Equipment
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications:
- Bachelor's degree in communications, journalism, or related field
- Previous experience in journalism, marketing and/or communications
- Prior experience in an academic setting working with faculty, administrators and students
- Experience in translating complicated topics for a general audience
- Strong skills in website and social media management
- Outstanding analytical, organizational, and problem-solving abilities
- Outstanding interpersonal and written/verbal communications skills
- Exhibit energy, vision, initiative, creativity, tolerance for ambiguity, sound judgment, and tact
Preferred Qualifications
Education:
Bachelor's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Detail-Oriented, Editorial Design, Editorial Writing, Email Blasts, Graphic Design, Methodical Problem Solving, Multitasking, Oral Communications, Service Oriented, Teamwork, Website Management, Written Communication
Grade
G08-H
Salary Range
$21.17 - $32.85 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
Location
ST. LOUIS, MO 63130
Scheduled Hours
37.5
Position Summary
The Communications, Events and Administrative Coordinator will coordinate, develop and/or write communications for print and/or digital communications, including emails, newsletters, website, print materials, and event signage. The incumbent will be the point person for all aspects of event planning, including logistical elements, promotions, and day-of event management. Furthermore, the incumbent will perform administrative duties for the department such as maintenance reporting, supply ordering, room scheduling, as well as other administrative tasks as assigned.
Job Description
Primary Duties & Responsibilities:
- The incumbent will assist in the implementation of communications strategies targeting key internal and external stakeholders with the goal of promoting the research profile and major activities of the Physics Department. Specifically, the incumbent will support efforts in the following areas:
- Digital communications – primary responsibility for website content management and website content creation such as news briefs, feature stories, and photography.
- Research website support – assist faculty fellows with updates/redesigns of websites and equip them to maintain their research websites.
- Communications liaison – circulate news about department activities to Arts & Sciences and other University communicators for inclusion in publications such as the Ampersand and the Record.
- Social media – primary responsibility for Physics social media strategy to increase unit visibility and engagement; manage existing channels as needed and/or provide content to university channels.
- Alumni communications – assist as needed with alumni newsletters and mailings.
- Event publicity – plan and manage event publicity and related efforts to extend the on-campus visibility and community outreach of Physics.
- Proactively engage with EPS and MCSS department faculty and staff to stay informed about new scholarly activities, outreach efforts, accomplishments, and programmatic initiatives. Assist and support other departmental staff on communications-related duties as needed. Coordinate with the A&S Communications team and assist in the production and execution of a variety of communications efforts and interact and collaborate with a range of colleagues from other units. Strategy and content management
- Assist in the development, implementation, and evaluation of comprehensive communications strategies that target internal and external audiences, including prospective and current students, staff, faculty, community partners, potential donors, and peer institutions.
- Cultivate, write, and disseminate stories across communication platforms for maximum impact. Gather information on current scholarly activities and programmatic initiatives. Solicit student and alumni testimonials.
- Create visually appealing content for electronic and digital distribution, including posters, flyers, and fact sheets.
- Connect department stakeholders with campus resources or external vendors as needed.
- Track metrics and regularly evaluate effectiveness of communications to refine efforts.
- Digital Communications
- Assist in website content management as needed, including any necessary content development.
- Develop and manage assigned projects such as newsletters and email marketing for internal and external audiences.
- Plan and funnel content to other Arts & Sciences and WashU websites and digital channels.
- Assist and support departmental staff on duties related to digital communications as needed.
- Create content for social media channels to increase unit visibility and high engagement.
- Coordinate event publicity and related efforts to extend campus visibility and community outreach: print materials, social media campaigns, video, advertising, and other marketing efforts.
- Office Administration
- Create correspondence/documents as needed for faculty. Distribute mail twice a day. Coordinate the emailing of the Newsletter and Event Notices. Maintain notices on bulletin boards. Meet and greet all visitors and direct them accordingly.
- Maintenance – Report Electrical, Plumbing, HVAC and Elevator issues. Card Access – Coordinate card access and distribution of cards. Keys – Document the distribution and return of keys. Telephone – Add/Remove Telephone lines as necessary – Report Problems. Interfaces with the two custodians to react to varying needs. Coordinates Special Cleaning services such as carpet and blind cleaning.
- Room Scheduling Coordinator: Common Area Scheduler and Referee for Seminar Room, Faculty Room, Conference Rooms, Visitor Offices.
- Track and order office supplies, as well as special orders for faculty, students and events.
Other
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Normal office environment
Physical Effort
- Typically sitting at a desk or table
- Repetitive wrist, hand or finger movement
- Ability to move to on and off-campus locations
Equipment
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications:
- Bachelor's degree in communications, journalism, or related field
- Previous experience in journalism, marketing and/or communications
- Prior experience in an academic setting working with faculty, administrators and students
- Experience in translating complicated topics for a general audience
- Strong skills in website and social media management
- Outstanding analytical, organizational, and problem-solving abilities
- Outstanding interpersonal and written/verbal communications skills
- Exhibit energy, vision, initiative, creativity, tolerance for ambiguity, sound judgment, and tact
Preferred Qualifications
Education:
Bachelor's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Detail-Oriented, Editorial Design, Editorial Writing, Email Blasts, Graphic Design, Methodical Problem Solving, Multitasking, Oral Communications, Service Oriented, Teamwork, Website Management, Written Communication
Grade
G08-H
Salary Range
$21.17 - $32.85 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
Administrative Coordinator Job Roles in Missouri
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Search Administrative Coordinator Jobs in MissouriAdministrative Coordinator Jobs in Missouri: Frequently Asked Questions
Which companies in Missouri sponsor visas for administrative coordinators?
Missouri's largest visa-sponsoring employers for administrative coordinators include healthcare networks such as BJC HealthCare, SSM Health, and Children's Mercy Hospital, along with financial institutions headquartered in Kansas City. Major universities like the University of Missouri system and Washington University in St. Louis also sponsor administrative staff. These employers file Labor Condition Applications with the DOL, which creates a public record of their sponsorship activity.
What visa types realistically apply to administrative coordinator roles in Missouri?
The H-1B visa is the most common path if the role requires a bachelor's degree in a directly related field such as business administration or public administration, qualifying it as a specialty occupation. F-1 students may work under OPT for up to 12 months. Canadian and Mexican nationals cannot use TN visa status for administrative coordinator roles, as that occupation does not appear on the USMCA profession list. EB-2 or EB-3 green card sponsorship is possible for long-term positions.
How to find administrative coordinator visa sponsorship jobs in Missouri?
Migrate Mate lists Missouri employers with verified sponsorship history for administrative coordinator roles, so you can identify which organizations have actively filed for similar positions rather than cold-applying broadly. St. Louis and Kansas City concentrate the most opportunity, particularly in healthcare and higher education. Filtering by role and location on Migrate Mate saves time compared to manually reviewing employer filings.
Which Missouri cities have the most administrative coordinator sponsorship opportunities?
St. Louis generates the highest volume of administrative coordinator sponsorship activity, driven by its dense concentration of hospital systems, universities, and corporate headquarters. Kansas City is a strong second, particularly in financial services, insurance, and healthcare administration. Columbia benefits from University of Missouri employment, while Springfield has regional medical centers that occasionally sponsor for these roles.
Are there state-specific factors that affect visa sponsorship for administrative coordinators in Missouri?
Missouri's economy is anchored by healthcare, financial services, and higher education, all sectors that regularly sponsor international employees in administrative functions. Washington University and the University of Missouri system are cap-exempt H-1B employers, meaning they can file petitions outside the annual lottery. This makes university administrative coordinator openings particularly accessible for international candidates who have already exhausted cap-subject options or are seeking more predictable sponsorship timelines.
What is the prevailing wage for sponsored administrative coordinator jobs in Missouri?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.