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HR Recruiter / Office Assistant

Industry: Home Care Services

Location: New Jersey

Department: Human Resources / Administration

Reports To: Office Manager / Administrator

Employment Type: Full-Time

Work Schedule: Monday–Friday

Position Summary

We are seeking a highly organized, hardworking, dedicated, and reliable HR Recruiter/Office Assistant to support the daily operations of our home care agency. The ideal candidate will be responsible for recruiting, interviewing, and onboarding qualified caregivers, Certified Home Health Aides (CHHAs), and other agency personnel.

This position also provides administrative and clerical support to ensure the smooth operation of the office. The successful candidate must be professional, detail-oriented, dependable, proactive, and able to multitask in a fast-paced environment.

The ideal candidate should have excellent communication and interpersonal skills, a strong work ethic, and the ability to work independently while contributing positively to a team.

Key Responsibilities:

1. Recruitment and Staffing

• Develop and implement strategies to attract qualified caregivers, CHHAs, and other healthcare personnel.
• Review applications, screen resumes, and identify qualified candidates.
• Conduct telephone and in-person interviews.
• Schedule interviews and communicate with applicants throughout the hiring process.
• Verify candidate qualifications, certifications, references, and employment history as appropriate.
• Maintain an active pipeline of qualified caregiver candidates.
• Follow up with applicants to ensure timely completion of the hiring process.
• Meet established recruitment and hiring targets.
• Maintain positive relationships with applicants and prospective employees.

2. Employee Onboarding and Human Resources

• Coordinate the onboarding process for newly hired employees.
• Collect and review required employment documents.
• Assist with verification of CHHA certifications and other required credentials.
• Coordinate background checks and required screenings in accordance with applicable New Jersey requirements.
• Ensure completion of employment applications, I-9 forms, W-4 forms, and other required paperwork.
• Maintain accurate and confidential employee personnel files.
• Track employee certifications, expiration dates, and required training.
• Assist with employee orientation and explain agency policies and procedures.
• Support employee communication and respond to general HR inquiries.
• Assist with maintaining employee records and updating HR databases.

3. Office Administration

• Maintain accurate electronic and paper records.
• Assist with scheduling interviews, meetings, and appointments.
• Provide administrative support to the Office Manager and Administrator.
• Assist with other office duties as assigned.
• Assist caregivers with employment documentation and onboarding questions.
• Follow up on missing employee documents and expiring credentials.
• Communicate professionally and respectfully with employees.

Qualifications and Requirements

• High school diploma or equivalent required; associate or bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• At least 1–2 years of experience in recruitment, human resources, office administration, or customer service preferred.
• Experience working in a home care agency, healthcare, or staffing environment is a plus.
• Knowledge of caregiver recruitment and CHHA staffing is an advantage.
• Strong computer skills, including Microsoft Word, Excel, Outlook, and data entry.
• Ability to use online recruitment platforms such as Indeed.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Must demonstrate professionalism, reliability, integrity, and attention to detail.
• Ability to handle confidential employee and company information appropriately.

Our Expectations

We are looking for someone who takes pride in their work, demonstrates a strong sense of responsibility, and understands that successful home care operations begin with recruiting quality caregivers and maintaining an organized, efficient office.

The ideal candidate will be a dependable team player who is willing to go the extra mile, take ownership of responsibilities, and contribute to the growth and success of the agency.