Trial Master File Jobs in USA with Visa Sponsorship
Trial Master File specialists manage the regulatory document backbone of clinical trials, making them a consistent hire at pharmaceutical companies, CROs, and biotech firms that routinely sponsor H-1B visa and TN visas. A degree in life sciences, health informatics, or a related field typically satisfies specialty occupation requirements for this role.
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Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit www.uci.edu. UC Irvine Law, founded in 2008, is the newest public law school in California in nearly 50 years and is currently ranked 32nd nationally by U.S. News & World Report. UC Irvine Law seeks to train lawyers for the practice of law at the highest levels of the profession and has created a community of law students from a broad spectrum of society.
The Office of Admissions and Student Financial Services oversees the annual recruitment, selection, scholarship awarding, and matriculation into UCI Law's FT JD program. Annually, it receives 3,500+ applications for an incoming class consisting of 185 seats. During the review phase of the admissions cycle, members of the Admissions team conduct the initial review of each completed application it receives, assess an applicant's candidacy, and make an initial recommendation to the Admissions Committee for a final decision. Members of the Admissions Team also review and make recommendations on an admitted student's potential merit scholarship. Finally, they provide assistance to admitted students by answering questions, facilitating conversations with community members, and putting on substantive yield programming designed to help the admitted students make informed decisions.
Responsibilities:
- Applies skills as a seasoned/experienced admissions professional, to identify potential students, and independently reviews applications for admission, using professional judgment in determining whether applicant meets the requirements for admission.
- Assists department with the planning and execution of admitted student yield events.
SPECIAL CONDITIONS:
- 6 month by agreement contract.
- Able to work remotely and independently.
- Able to attend ASW and assist with onsite yield efforts as needed.
QUALIFICATIONS
Required:
- Thorough knowledge and understanding of college and universities offering bachelor’s degrees.
- Thorough knowledge and experience working with a diverse student population.
- Ability to interpret and communicate University policies and procedures to prospective students and the public.
- Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at UCI Law School.
- Bachelor's degree in related area and/or equivalent experience/training.
- 10+ years reviewing applications for admission and making recommendations on candidacy.
- 10+ years assessing Character and Fitness issues and potential impact on candidacy for law school program or bar exam.
- 10+ years working with professional or faculty Admissions Committees and making recommendations.
Preferred:
- Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.
- Ability to develop recruitment and yield programs, and design effective materials.
- Master's degree.
TOTAL REWARDS:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. The expected pay range for this recruitment is $27.00 - $35.00 (Hourly).
CONDITIONS OF EMPLOYMENT:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
- Background Check and Live Scan
- Employment Misconduct
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
- Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements:
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
CLOSING STATEMENT:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Overview:
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit www.uci.edu. UC Irvine Law, founded in 2008, is the newest public law school in California in nearly 50 years and is currently ranked 32nd nationally by U.S. News & World Report. UC Irvine Law seeks to train lawyers for the practice of law at the highest levels of the profession and has created a community of law students from a broad spectrum of society.
The Office of Admissions and Student Financial Services oversees the annual recruitment, selection, scholarship awarding, and matriculation into UCI Law's FT JD program. Annually, it receives 3,500+ applications for an incoming class consisting of 185 seats. During the review phase of the admissions cycle, members of the Admissions team conduct the initial review of each completed application it receives, assess an applicant's candidacy, and make an initial recommendation to the Admissions Committee for a final decision. Members of the Admissions Team also review and make recommendations on an admitted student's potential merit scholarship. Finally, they provide assistance to admitted students by answering questions, facilitating conversations with community members, and putting on substantive yield programming designed to help the admitted students make informed decisions.
Responsibilities:
- Applies skills as a seasoned/experienced admissions professional, to identify potential students, and independently reviews applications for admission, using professional judgment in determining whether applicant meets the requirements for admission.
- Assists department with the planning and execution of admitted student yield events.
SPECIAL CONDITIONS:
- 6 month by agreement contract.
- Able to work remotely and independently.
- Able to attend ASW and assist with onsite yield efforts as needed.
QUALIFICATIONS
Required:
- Thorough knowledge and understanding of college and universities offering bachelor’s degrees.
- Thorough knowledge and experience working with a diverse student population.
- Ability to interpret and communicate University policies and procedures to prospective students and the public.
- Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at UCI Law School.
- Bachelor's degree in related area and/or equivalent experience/training.
- 10+ years reviewing applications for admission and making recommendations on candidacy.
- 10+ years assessing Character and Fitness issues and potential impact on candidacy for law school program or bar exam.
- 10+ years working with professional or faculty Admissions Committees and making recommendations.
Preferred:
- Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.
- Ability to develop recruitment and yield programs, and design effective materials.
- Master's degree.
TOTAL REWARDS:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. The expected pay range for this recruitment is $27.00 - $35.00 (Hourly).
CONDITIONS OF EMPLOYMENT:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
- Background Check and Live Scan
- Employment Misconduct
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
- Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements:
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
CLOSING STATEMENT:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
See all Trial Master File Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Trial Master File roles.
Get Access To All JobsTips for Finding Trial Master File Jobs
Target CROs and pharma companies first
Contract research organizations like ICON, Parexel, and Syneos Health, along with major pharmaceutical companies, sponsor TMF roles regularly. These employers have established immigration infrastructure and sponsor H-1B and TN workers far more consistently than smaller biotech startups.
Highlight your DIA Reference Model knowledge
Familiarity with the DIA TMF Reference Model signals immediate productivity to hiring managers. Employers sponsoring visas want reduced onboarding time, and demonstrating hands-on experience with TMF structure standards makes you a lower-risk hire worth sponsoring.
Certify your eTMF platform experience
Proficiency in electronic TMF systems such as Veeva Vault or Documentum is increasingly expected. Listing specific platforms on your resume and quantifying inspection-readiness outcomes you achieved strengthens your specialty occupation case and improves your sponsorship prospects significantly.
Understand the specialty occupation argument
USCIS requires that your role normally requires a bachelor's degree in a specific field. For TMF specialists, framing your position around regulatory affairs, clinical data management, or health informatics rather than general administration strengthens the H-1B specialty occupation determination considerably.
Canadians and Mexicans should explore TN status
TN visa classification under USMCA covers scientific technicians and certain clinical roles. If your background is in life sciences or health records management, TN status offers a faster, cap-exempt alternative to H-1B with no lottery risk and same-day border processing available.
Use Migrate Mate to filter sponsoring employers
Not every clinical operations job comes with sponsorship. Migrate Mate lists TMF roles specifically from employers with documented H-1B sponsorship history, letting you focus your applications on companies already set up to support your visa rather than discovering that late in the process.
Frequently Asked Questions
Do Trial Master File jobs qualify for H-1B sponsorship?
Yes, TMF specialist roles generally qualify as H-1B visa specialty occupations when they require a bachelor's degree in a specific field such as life sciences, health informatics, regulatory affairs, or clinical research. The critical factor is how the employer defines the position. Roles framed around regulatory compliance and clinical documentation management are stronger candidates than those described as general administrative work. Your employer's HR and legal team will determine the exact specialty occupation argument filed with USCIS.
What degree do I need for visa sponsorship in a TMF role?
Most employers require a bachelor's degree in life sciences, health information management, clinical research, pharmacy, or a closely related field. Degrees in biology, biochemistry, or public health are commonly accepted. A general business or administrative degree is less likely to satisfy USCIS specialty occupation requirements for this role, so degree-field alignment matters. Some employers also accept equivalent combinations of education and direct TMF or regulatory experience when the degree field isn't a perfect match.
Is the TN visa an option for TMF specialists from Canada or Mexico?
It can be, depending on how the role is classified. TN visa categories covering scientific technicians, pharmacists, or clinical laboratory technologists may apply if your educational background and job duties align. TN status has no lottery, no cap, and can be processed at the border for Canadians. However, TN classification is occupation-specific and must fit a defined USMCA category, so confirming the match with your employer's immigration counsel before applying is important.
Which types of employers are most likely to sponsor TMF roles?
Large contract research organizations, global pharmaceutical companies, and mid-size biotechs with active clinical pipelines sponsor TMF positions most consistently. These employers have experienced immigration teams and established processes for H-1B filing. Smaller startups in early-stage development sometimes sponsor but may lack the legal infrastructure for a smooth process. Browse Migrate Mate to find TMF roles specifically from employers with a track record of visa sponsorship.
How does the H-1B lottery affect my chances of getting sponsored for a TMF job?
The regular H-1B cap has a selection rate that has ranged from roughly 25% to 50% in recent years, meaning sponsorship isn't guaranteed even if an employer is willing to file. TMF roles at cap-exempt employers, such as nonprofit research institutions or university-affiliated hospitals, bypass the lottery entirely. If you're already in the U.S. on OPT or another H-1B, a change of employer doesn't require a new lottery selection, which makes your candidacy more straightforward for sponsoring companies.
What is the prevailing wage requirement for sponsored Trial Master File jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.