Mid Level Administrative Specialist Jobs
Mid level administrative specialist jobs go to professionals ready to own workflows end to end, coordinate across departments, and handle complex priorities with minimal oversight. Openings cover a mix of on-site, remote, and hybrid settings across Education, Government & Public Sector, and Healthcare & Medical Services, with employers like Arizona State University, State of Washington, and Bowie State University hiring at this level now.
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GENERAL SERVICE
JOB ANNOUNCEMENT
Administrative Program Specialist 2 - Child Nutrition Services
$71,136.00 - $95,676.00 annually
Closes November 18, 2026
The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill an Administrative Program Specialist position in the Child Nutrition Services department. This full-time position is remotely based in Eastern WA. Candidates must reside within Kittitas, Grant, Lincoln, Spokane, Pend Oreille, Stevens, Ferry, Okanogan, Douglas, or Chelan counties. We encourage interested candidates to visit the OSPI website to gain insight into our agency.
About OSPI and our initiatives
OSPI is the primary agency charged with overseeing public K–12 education in Washington state. Working with the state's 295 public school districts and 7 state-tribal education compact schools, OSPI allocates funding and provides tools, resources, and technical assistance so every student in Washington is provided a high-quality public education.
At OSPI, we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment, including:
- We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)
- We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
- We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.
Vision, Mission, and Values
Vision: All students prepared for post-secondary pathways, careers, and civic engagement.
Mission: Transform K-12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities.
Values:
Ensuring Equity, Collaboration and Service, Achieving Excellence through Continuous Improvement, Focus on the Whole Child
Equity
Each student, family, and community possesses strengths and cultural knowledge that benefits their peers, educators, and schools. Ensuring educational equity:
- Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ+, and highly mobile student populations.
- Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.
Position Overview
Administrative Program Specialists support the mission of Child Nutrition Services to assist school districts and community nutrition institutions in providing quality nutrition programs that promote life-long, healthful living while providing nutritious meals each day that prepare children for learning.
This position plans and conducts program compliance reviews for sponsors of USDA Child Nutrition programs. The administration of these programs requires expert knowledge of state and federal laws, regulations and policies pertaining to the programs. The training and technical assistance provided to program sponsors ensures compliance with federal and state regulations and supports sponsors in providing nutritious meals and promotion of nutrition education.
This position requires travel within assigned region and to the OSPI main office in Olympia. This travel may include multiple overnight stays and traveling during possible inclement weather.
This is an Administrative Program Specialist 2 position. OSPI reserves the right to fill this position at the Administrative Program Specialist 1 level, as part of an in-training plan.
Key Responsibilities
- Conduct administrative reviews, administrative expense audits and reconciliation reports for sponsors of Child Nutrition Programs.
- Review and approve sponsor program applications and budgets.
- Follow financial management processes, procedures and standards to assess, monitor and support financial viability of new and returning Child Nutrition Program sponsors.
- Provide training to sponsors on all areas of program regulations and program management.
- Provide technical assistance to sponsors.
Required Qualifications:
Employment at the Administrative Program Specialist 2 level requires:
- A bachelor's degree involving major study in nutrition, education, public or business administration or related field and three (3) years of professional experience in school food service or related field.
- Equivalent years of experience (7 or more) may be substituted for a degree.
- Travel throughout the state of Washington is a requirement of this position. Staying in motels and working evenings to prepare for exit conferences is a common practice. This position requires the use of a motor vehicle. Use of personal vehicle, motor pool vehicle, rental car, or other modes of transportation is dependent on what is most cost effective.
- Must reside in the state of Washington
Employment at the Administrative Program Specialist 1 level, as part of an in-training plan, requires:
- A bachelor's degree involving major study in nutrition, education, public or business administration or related field and one (1) or more years of professional experience in school food service or related field.
- Equivalent years of experience (5 or more) may be substituted for a degree.
- Travel throughout the state of Washington is a requirement of this position. Staying in motels and working evenings to prepare for exit conferences is a common practice. This position requires the use of a motor vehicle. Use of personal vehicle, motor pool vehicle, rental car, or other modes of transportation is dependent on what is most cost effective.
- Must reside in the state of Washington
Desired Qualifications:
- Experience directing in food service operation or as a sponsor of a USDA Child Nutrition Program.
- Registered Dietitian
- Intermediate knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, TEAMS, Outlook, etc.).
- Bilingual/biliterate in Spanish
Compensation
The annual compensation for the position is $71,136.00 - $95,676.00 per year and depends upon experience, educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health, dental and life insurance, retirement and an optional deferred compensation program. Please visit Health Care Authority for information regarding health benefits and the Department of Retirement Systems for retirement plan information. This is a general service position. This position is not represented by a bargaining unit.
Application Process
Those interested in this position must apply through Careers.wa.gov. Applications must include the following documents in MS Word and PDF format only:
- A letter of interest specifically addressing the qualifications listed in this announcement;
- A current résumé; and
- A list of three or more professional references.
Please address any questions to:
Sal Salazar, Human Resources
Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia, Washington 98504-7200
360-725-6278: sal.salazar@k12.wa.us
Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at (360) 725-6270 or (360) 725-6066, or e-mail hroffice@k12.wa.us.
New Jobs Alert Service
OSPI offers a subscription service, which regularly notifies subscribers of new OSPI employment opportunities on careers.wa.gov. Subscribers are notified via text or email alert. If you are interested in this service, then please subscribe at this location.
OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. If you would like, please include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process. Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in “Application Process.”
Description
GENERAL SERVICE
JOB ANNOUNCEMENT
Administrative Program Specialist 2 - Child Nutrition Services
$71,136.00 - $95,676.00 annually
Closes November 18, 2026
The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill an Administrative Program Specialist position in the Child Nutrition Services department. This full-time position is remotely based in Eastern WA. Candidates must reside within Kittitas, Grant, Lincoln, Spokane, Pend Oreille, Stevens, Ferry, Okanogan, Douglas, or Chelan counties. We encourage interested candidates to visit the OSPI website to gain insight into our agency.
About OSPI and our initiatives
OSPI is the primary agency charged with overseeing public K–12 education in Washington state. Working with the state's 295 public school districts and 7 state-tribal education compact schools, OSPI allocates funding and provides tools, resources, and technical assistance so every student in Washington is provided a high-quality public education.
At OSPI, we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment, including:
- We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)
- We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
- We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.
Vision, Mission, and Values
Vision: All students prepared for post-secondary pathways, careers, and civic engagement.
Mission: Transform K-12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities.
Values:
Ensuring Equity, Collaboration and Service, Achieving Excellence through Continuous Improvement, Focus on the Whole Child
Equity
Each student, family, and community possesses strengths and cultural knowledge that benefits their peers, educators, and schools. Ensuring educational equity:
- Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ+, and highly mobile student populations.
- Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.
Position Overview
Administrative Program Specialists support the mission of Child Nutrition Services to assist school districts and community nutrition institutions in providing quality nutrition programs that promote life-long, healthful living while providing nutritious meals each day that prepare children for learning.
This position plans and conducts program compliance reviews for sponsors of USDA Child Nutrition programs. The administration of these programs requires expert knowledge of state and federal laws, regulations and policies pertaining to the programs. The training and technical assistance provided to program sponsors ensures compliance with federal and state regulations and supports sponsors in providing nutritious meals and promotion of nutrition education.
This position requires travel within assigned region and to the OSPI main office in Olympia. This travel may include multiple overnight stays and traveling during possible inclement weather.
This is an Administrative Program Specialist 2 position. OSPI reserves the right to fill this position at the Administrative Program Specialist 1 level, as part of an in-training plan.
Key Responsibilities
- Conduct administrative reviews, administrative expense audits and reconciliation reports for sponsors of Child Nutrition Programs.
- Review and approve sponsor program applications and budgets.
- Follow financial management processes, procedures and standards to assess, monitor and support financial viability of new and returning Child Nutrition Program sponsors.
- Provide training to sponsors on all areas of program regulations and program management.
- Provide technical assistance to sponsors.
Required Qualifications:
Employment at the Administrative Program Specialist 2 level requires:
- A bachelor's degree involving major study in nutrition, education, public or business administration or related field and three (3) years of professional experience in school food service or related field.
- Equivalent years of experience (7 or more) may be substituted for a degree.
- Travel throughout the state of Washington is a requirement of this position. Staying in motels and working evenings to prepare for exit conferences is a common practice. This position requires the use of a motor vehicle. Use of personal vehicle, motor pool vehicle, rental car, or other modes of transportation is dependent on what is most cost effective.
- Must reside in the state of Washington
Employment at the Administrative Program Specialist 1 level, as part of an in-training plan, requires:
- A bachelor's degree involving major study in nutrition, education, public or business administration or related field and one (1) or more years of professional experience in school food service or related field.
- Equivalent years of experience (5 or more) may be substituted for a degree.
- Travel throughout the state of Washington is a requirement of this position. Staying in motels and working evenings to prepare for exit conferences is a common practice. This position requires the use of a motor vehicle. Use of personal vehicle, motor pool vehicle, rental car, or other modes of transportation is dependent on what is most cost effective.
- Must reside in the state of Washington
Desired Qualifications:
- Experience directing in food service operation or as a sponsor of a USDA Child Nutrition Program.
- Registered Dietitian
- Intermediate knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, TEAMS, Outlook, etc.).
- Bilingual/biliterate in Spanish
Compensation
The annual compensation for the position is $71,136.00 - $95,676.00 per year and depends upon experience, educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health, dental and life insurance, retirement and an optional deferred compensation program. Please visit Health Care Authority for information regarding health benefits and the Department of Retirement Systems for retirement plan information. This is a general service position. This position is not represented by a bargaining unit.
Application Process
Those interested in this position must apply through Careers.wa.gov. Applications must include the following documents in MS Word and PDF format only:
- A letter of interest specifically addressing the qualifications listed in this announcement;
- A current résumé; and
- A list of three or more professional references.
Please address any questions to:
Sal Salazar, Human Resources
Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia, Washington 98504-7200
360-725-6278: sal.salazar@k12.wa.us
Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at (360) 725-6270 or (360) 725-6066, or e-mail hroffice@k12.wa.us.
New Jobs Alert Service
OSPI offers a subscription service, which regularly notifies subscribers of new OSPI employment opportunities on careers.wa.gov. Subscribers are notified via text or email alert. If you are interested in this service, then please subscribe at this location.
OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. If you would like, please include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process. Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in “Application Process.”
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Mid Level Administrative Specialist Jobs: Frequently Asked Questions
How do I get a mid level administrative specialist job?
Position your experience around ownership, not just task completion. Highlight projects you managed independently, systems you improved, and situations where you coordinated multiple stakeholders. Tailor your resume to show increasing responsibility over time, and emphasize tools, software, and processes specific to the industry you are targeting. Concrete outcomes, like reducing turnaround time or streamlining a workflow, carry significant weight.
Which companies hire mid level administrative specialists?
Companies hiring mid level administrative specialists right now include Arizona State University, State of Washington, and Bowie State University, based on current listings on Migrate Mate as of November 2026. At this level, hiring tends to come from mid-size to large organizations that need specialists capable of running operations with limited supervision, not just supporting a team.
Are there remote mid level administrative specialist jobs?
Yes, though availability varies by industry and employer. About 25% of mid level administrative specialist openings are remote or hybrid as of November 2026, with hybrid arrangements being the most common flexible option. Fully remote roles do exist, particularly in companies with distributed teams or strong digital operations.
How do I move up to a mid level administrative specialist role?
Progression from entry level to mid level comes from gradually taking on greater ownership, not just logging time. Focus on managing full projects rather than individual tasks, building expertise in the tools and processes your organization relies on, and demonstrating that you can anticipate problems before they escalate. Measurable contributions, such as improving a process or supporting a cross-functional initiative, signal readiness for mid level responsibilities.
Which industries hire the most mid level administrative specialists?
Mid Level administrative specialist roles concentrate in Education, Government & Public Sector, and Healthcare & Medical Services, based on current listings on Migrate Mate as of November 2026. These sectors tend to have complex internal operations, compliance requirements, or high coordination demands that make experienced administrative specialists essential rather than optional.