Assistant Registrar Jobs
Assistant Registrar jobs are open across colleges, universities, school districts, and healthcare systems, at every level from entry-level coordinator to senior registrar, with specializations in student records, enrollment services, and academic scheduling. Scan the live roles below and apply to whichever ones fit.
Find Assistant Registrar JobsOverview
Showing 5 of 81+ Assistant Registrar jobs
CECOS Training Department (N7).
On-site Office Location: Naval Base Ventura County (NBVC) - Building 1444, 3502 Goodspeed Street, Port Hueneme, CA 93043
Responsibilities:
-
On a daily basis, review and process student registration requests using the
enterprise Navy Training Reservation System (eNTRS). - On a daily basis, using the Unit of Action list provided by CECOS, determine if students on the initial roster have completed course prerequisites.
- On a daily basis, monitor seat quota limit for each course to ensure enrollment requirement is met.
- Inform the Course Director via email 60 days prior to course convene date if the course enrollment quota has not been met.
- Send student roster via email to Course Director 45 days prior to course convene date and keep additional registration requests in a waitlist status.
- Send email reminder to Course Director to make any necessary adjustments to student roster 30 days prior to the course convene date.
- Upon receipt of student roster 30 days prior to course convening, confirm accuracy of student email addresses with the Course Director and notify waitlisted students that they will remain on the waitlist until the final student roster is confirmed.
- In order to actively manage the student roster within the 45- to five-day window prior to convene date, respond within two business days to any inquiry or action from the Course Director regarding student roster.
- Lock student roster five days prior to convene date to prevent any additional student self registration.
- On the course convene date, confirm final student roster with the Course Director.
- On the course completion date, confirm graduation roster with the Course Director.
- Upon receipt of graduation roster from the Course Director, no later than three days after the course completion date, update the student’s status to “graduated” in the Corporate enterprise and Training Activity Resource System (CeTARS).
- Create and send certificates of completion for the graduated students no later than ten days after the course completion date.
-
Check registration email inbox daily and respond to inquiries within two
business days. - Answer incoming phone calls, check voicemail on a daily basis, and respond to voicemail within two business days.
- On a daily basis, process incoming paper registration requests and prerequisite waiver requests.
- Refer incoming students to the CECOS registration section of the NETC website for instructions on how to create an eNTRS account and submit registration requests.
- Create eNTRS accounts and submit registration requests for students who do not have DoD ID numbers or are administratively precluded from creating their account.
- Correct any graduation roster discrepancies per Course Director’s request upon Registrar validation of discrepancy.
- Generate and send Available Seat Report on the first Monday of each month to CECOS Course Directors to assist in meeting student quota.
- Generate and send Graduation Rosters Report on the last business day of each month to CECOS Course Directors for validation.
- U.S. Citizenship required.
- Minimum Education: High School Diploma
-
Minimum Experience: One (1) year of relevant experience. A Bachelor’s degree may substitute
for relevant experience. - Proficient using Microsoft Office 365 software suite including MS Excel, Outlook, and Teams.
- Excellent verbal and written communication in the English language.
- Experience with and proficiency in student registration functions and systems-of-record.
- Specific work experience with the enterprise Navy Training Reservation System (eNTRS) and Corporate enterprise and Training Activity Resource System (CeTARS) is preferred.
- Ability to obtain and maintain Common Access Card (CAC) access and applicable government system authorizations.
- Ability to pass background checks as needed to obtain base access and system authorizations.
**Please note that your resume and candidacy is subject to customer approval and acceptance and clearing of the required background check. Salary is negotiable and commensurate with background and applicable required job experience.**
About ASR International
ASR provides world-wide Management and Technical Support Services to Government agencies and Fortune 500 customers. Founded in 1986 and headquartered in Long Island, NY, ASR serves its clients with a full spectrum of complex professional and technical support services including Construction Management, Engineering, Logistics, Project Management and Quality Control across the U.S. and in more than 40 countries worldwide.
Benefits
Hired applicants may be eligible for benefits, including but not limited to, an excellent compensation package and comprehensive benefits package which include a flexible work schedule, Paid Holidays, Paid Time Off and Sick Days, Health Insurance (medical, dental and vision); and a 401(k) plan.
The salary range provided for this role is a good faith estimate representative of all experience levels. ASR considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.
This job description is intended to describe the general nature and level of work performed by people assigned to this job description. The job description is not intended to be an exhaustive list of responsibilities, duties and skills required for this position. Please note that your resume and candidacy may be subject to customer approval, acceptance and clearing of the required background check and successfully obtaining and maintaining any required security clearances, if any.
ASR is committed to the policy of equal employment opportunity. In order to provide equal employment and advancement opportunities to all individuals, employment and promotion decisions at ASR are based on merit, qualifications, and abilities. ASR’s hiring and employment practices are not influenced or affected by an applicant’s or employee’s race, color, religion, sex, national origin, age, veteran status, marital status, ancestry, ethnicity, physical or mental handicap / disability which is unrelated to job performance, sexual orientation or any other characteristic / classification protected by law.
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CECOS Training Department (N7).
On-site Office Location: Naval Base Ventura County (NBVC) - Building 1444, 3502 Goodspeed Street, Port Hueneme, CA 93043
Responsibilities:
-
On a daily basis, review and process student registration requests using the
enterprise Navy Training Reservation System (eNTRS). - On a daily basis, using the Unit of Action list provided by CECOS, determine if students on the initial roster have completed course prerequisites.
- On a daily basis, monitor seat quota limit for each course to ensure enrollment requirement is met.
- Inform the Course Director via email 60 days prior to course convene date if the course enrollment quota has not been met.
- Send student roster via email to Course Director 45 days prior to course convene date and keep additional registration requests in a waitlist status.
- Send email reminder to Course Director to make any necessary adjustments to student roster 30 days prior to the course convene date.
- Upon receipt of student roster 30 days prior to course convening, confirm accuracy of student email addresses with the Course Director and notify waitlisted students that they will remain on the waitlist until the final student roster is confirmed.
- In order to actively manage the student roster within the 45- to five-day window prior to convene date, respond within two business days to any inquiry or action from the Course Director regarding student roster.
- Lock student roster five days prior to convene date to prevent any additional student self registration.
- On the course convene date, confirm final student roster with the Course Director.
- On the course completion date, confirm graduation roster with the Course Director.
- Upon receipt of graduation roster from the Course Director, no later than three days after the course completion date, update the student’s status to “graduated” in the Corporate enterprise and Training Activity Resource System (CeTARS).
- Create and send certificates of completion for the graduated students no later than ten days after the course completion date.
-
Check registration email inbox daily and respond to inquiries within two
business days. - Answer incoming phone calls, check voicemail on a daily basis, and respond to voicemail within two business days.
- On a daily basis, process incoming paper registration requests and prerequisite waiver requests.
- Refer incoming students to the CECOS registration section of the NETC website for instructions on how to create an eNTRS account and submit registration requests.
- Create eNTRS accounts and submit registration requests for students who do not have DoD ID numbers or are administratively precluded from creating their account.
- Correct any graduation roster discrepancies per Course Director’s request upon Registrar validation of discrepancy.
- Generate and send Available Seat Report on the first Monday of each month to CECOS Course Directors to assist in meeting student quota.
- Generate and send Graduation Rosters Report on the last business day of each month to CECOS Course Directors for validation.
- U.S. Citizenship required.
- Minimum Education: High School Diploma
-
Minimum Experience: One (1) year of relevant experience. A Bachelor’s degree may substitute
for relevant experience. - Proficient using Microsoft Office 365 software suite including MS Excel, Outlook, and Teams.
- Excellent verbal and written communication in the English language.
- Experience with and proficiency in student registration functions and systems-of-record.
- Specific work experience with the enterprise Navy Training Reservation System (eNTRS) and Corporate enterprise and Training Activity Resource System (CeTARS) is preferred.
- Ability to obtain and maintain Common Access Card (CAC) access and applicable government system authorizations.
- Ability to pass background checks as needed to obtain base access and system authorizations.
**Please note that your resume and candidacy is subject to customer approval and acceptance and clearing of the required background check. Salary is negotiable and commensurate with background and applicable required job experience.**
About ASR International
ASR provides world-wide Management and Technical Support Services to Government agencies and Fortune 500 customers. Founded in 1986 and headquartered in Long Island, NY, ASR serves its clients with a full spectrum of complex professional and technical support services including Construction Management, Engineering, Logistics, Project Management and Quality Control across the U.S. and in more than 40 countries worldwide.
Benefits
Hired applicants may be eligible for benefits, including but not limited to, an excellent compensation package and comprehensive benefits package which include a flexible work schedule, Paid Holidays, Paid Time Off and Sick Days, Health Insurance (medical, dental and vision); and a 401(k) plan.
The salary range provided for this role is a good faith estimate representative of all experience levels. ASR considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.
This job description is intended to describe the general nature and level of work performed by people assigned to this job description. The job description is not intended to be an exhaustive list of responsibilities, duties and skills required for this position. Please note that your resume and candidacy may be subject to customer approval, acceptance and clearing of the required background check and successfully obtaining and maintaining any required security clearances, if any.
ASR is committed to the policy of equal employment opportunity. In order to provide equal employment and advancement opportunities to all individuals, employment and promotion decisions at ASR are based on merit, qualifications, and abilities. ASR’s hiring and employment practices are not influenced or affected by an applicant’s or employee’s race, color, religion, sex, national origin, age, veteran status, marital status, ancestry, ethnicity, physical or mental handicap / disability which is unrelated to job performance, sexual orientation or any other characteristic / classification protected by law.
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See All 81 Assistant Registrar Jobs
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Find Assistant Registrar JobsAssistant Registrar Job Market
Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in assistant registrar jobs.
- Bachelor's degree in education, business administration, or a related field
- Experience with student information systems such as Ellucian Banner or PeopleSoft
- Working knowledge of FERPA regulations and student records confidentiality requirements
- Strong attention to detail in data entry, transcript processing, and enrollment reporting
- Ability to interpret and apply academic policies, degree requirements, and transfer credits
- Experience supporting enrollment, graduation audits, or academic scheduling workflows
Tips for Your Assistant Registrar Job Search
Tailor your resume to records systems
Hiring managers for assistant registrar roles scan for specific student information systems like Ellucian Banner, PeopleSoft, or Workday Student. Name the systems you've used and the volume of records you managed to stand out from general administrative applicants.
Highlight FERPA compliance experience directly
Most assistant registrar postings require hands-on knowledge of FERPA regulations. Don't just list it as a skill, describe a situation where you applied FERPA rules to a records request, a disclosure decision, or a staff training.
Apply early to roles that fit
Migrate Mate lists assistant registrar openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by enrollment cycle timing
Institutions post assistant registrar openings most heavily before fall registration and before academic year transitions. Searching in late spring and midsummer puts you in front of postings before competition builds and before hiring freezes hit.
Prepare scenario answers about data integrity issues
Interviewers for registrar roles frequently ask how you've handled a transcript error, a records discrepancy, or a grade appeal. Prepare at least two concrete examples that show your process for verification, correction, and documentation.
Negotiate start dates around academic calendars
Registrar offices rarely onboard new staff during peak registration windows. If an offer comes in July or December, propose a start date that lands before or after the crunch so you have time to learn systems without immediate high-volume pressure.
Assistant Registrar Jobs: Frequently Asked Questions
Which companies are hiring the most assistant registrars?
The companies hiring the most assistant registrars right now include Keiser University, Henry Ford College, and Radford University, with the largest share of openings in Florida, Ohio, and New York, based on current listings on Migrate Mate as of November 2026. Roles are concentrated at four-year universities and community college systems, though healthcare networks and K-12 districts post openings regularly too.
How many assistant registrar jobs are remote?
About 65% of assistant registrar openings are fully remote or hybrid as of November 2026, reflecting modest but growing flexibility in higher education administration. Remote options are most common for roles focused on transcript processing, enrollment reporting, and records data management, while positions tied to in-person student services and graduation ceremonies typically require on-site presence.
How do you become an assistant registrar?
Most assistant registrar roles require a bachelor's degree in a field like education, business, or public administration, followed by experience in a registrar's office, admissions department, or academic advising unit. Building fluency in a major student information system, learning FERPA compliance requirements, and gaining exposure to enrollment reporting or transcript evaluation are the core steps that move candidates from general administrative work into registrar-track positions.
How do you get hired as an assistant registrar with little experience?
Start by applying for student worker, records clerk, or admissions processing roles inside a college or university registrar's office, since institutions heavily prefer to promote from within. Focus your application on transferable skills like data entry accuracy, records management, and customer service in high-volume settings. Completing a FERPA training course and learning the basics of a common student information system before you apply gives you a concrete edge over other entry-level candidates.
What does the assistant registrar interview process look like?
Most assistant registrar interviews involve a phone or video screen with HR, followed by a panel interview with the registrar, associate registrar, and sometimes a representative from the faculty or academic affairs office. Expect scenario-based questions about handling a records dispute, applying FERPA to a tricky disclosure request, or managing a high-volume enrollment period. Some institutions add a short written exercise or ask you to walk through how you'd approach a specific records workflow.
Where can I find and apply to assistant registrar jobs?
You can find and apply to assistant registrar jobs on Migrate Mate, which lists current openings from colleges, universities, school districts, and other institutions across the United States. Search the listings to find roles that match your experience level and specialization, then apply directly to each one that fits.
See All 81 Assistant Registrar Jobs
Find roles that match your experience and apply in just a few clicks.
Find Assistant Registrar Jobs