Associate Director of College Counseling Jobs
Associate Director of College Counseling jobs are open across independent schools, colleges and universities, and nonprofit organizations, at levels from senior counselor to director, with specializations in college access, transfer advising, and student success programming. Scan the live roles below and apply to whichever ones fit.
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At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
College Counseling Administrative Assistant
Full time
Beginning November/December 2026
Position: College Counseling Administrative Assistant
Reports to: Director of College Counseling
FLSA: Non-Exempt, full-time
Salary Range: $70,000–$85,000 annually, commensurate with education and experience
Work Schedule: Monday–Thursday: 7:45 a.m.–4:00 p.m. & Friday: 7:45 a.m.–3:00 p.m.
Vacation: 6 weeks summer; 2 weeks during the academic year
The College Counseling Administrative Assistant will join a collaborative office in a fast-paced and supportive environment that consists of a full-time Director, a full-time Associate Director, and a full-time Administrative Assistant. The student population for grades 9-12 is approximately 250 girls, 100% of whom are college-bound. The College Counseling Office liaises with all constituents in the school as well as many professionals outside of the school, and the Administrative Assistant not only supports the office in all aspects of the work, but also may be the school’s first point of contact with students, families, and other academic institutions.
Responsibilities
- Schedule meetings for students and families with college counselors
- Coordinate visits with college representatives coming to Convent of the Sacred Heart and serve as the point of contact
- Process and submit all school application materials
- Work with students in college counseling classes and give direct instruction about aspects of the college application process
- Conduct mock interviews with students
- Coordinate PSAT and AP testing administration
- Plan College Counseling Office programs, which includes reserving space, preparing materials, and ordering supplies
- Maintain office and student records in SCOIR and College Kickstart
- Manage office email communication with all stakeholders
- Update office materials on an annual basis
- Help prepare annual report to the Board of Trustees
- Other duties as assigned by the Director of College Counseling and Head of the Upper School
- Bachelor’s degree
- At least three to five years of professional experience in an office environment
- Superb interpersonal, communication, organizational, public speaking, writing, editing, and proofreading skills
- Must be highly organized, efficient, and detail-oriented
- Proficiency with Microsoft Office and Google Suite required; familiarity with SCOIR and College Kickstart strongly preferred
- Technologically savvy and comfortable
- Fluency in English
- Knowledge of, appreciation for, and demonstrated commitment to anti-racist and anti-bias education
- Willingness to acquire new skills
It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, creed, gender, gender identity or expression, transgender status, national and ethnic origin, ancestry, disability, age, military or veteran status, marital and partnership status, citizenship status, caregiver status, sex (including pregnancy), sexual orientation, sexual and reproductive health decisions, height or weight, predisposing genetic characteristics, criminal history, actual or perceived domestic violence victim status, or any other characteristic protected by applicable state, federal or local law (collectively referred to herein as “Protected Classifications”).
In addition to the Protected Classifications set forth in this EEO Policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, pre-employment marijuana testing, unemployment status, sexual and reproductive health decisions, salary history, arrest or conviction, or domestic violence victim status in accordance with state law.
This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, transfers, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement.
At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
College Counseling Administrative Assistant
Full time
Beginning November/December 2026
Position: College Counseling Administrative Assistant
Reports to: Director of College Counseling
FLSA: Non-Exempt, full-time
Salary Range: $70,000–$85,000 annually, commensurate with education and experience
Work Schedule: Monday–Thursday: 7:45 a.m.–4:00 p.m. & Friday: 7:45 a.m.–3:00 p.m.
Vacation: 6 weeks summer; 2 weeks during the academic year
The College Counseling Administrative Assistant will join a collaborative office in a fast-paced and supportive environment that consists of a full-time Director, a full-time Associate Director, and a full-time Administrative Assistant. The student population for grades 9-12 is approximately 250 girls, 100% of whom are college-bound. The College Counseling Office liaises with all constituents in the school as well as many professionals outside of the school, and the Administrative Assistant not only supports the office in all aspects of the work, but also may be the school’s first point of contact with students, families, and other academic institutions.
Responsibilities
- Schedule meetings for students and families with college counselors
- Coordinate visits with college representatives coming to Convent of the Sacred Heart and serve as the point of contact
- Process and submit all school application materials
- Work with students in college counseling classes and give direct instruction about aspects of the college application process
- Conduct mock interviews with students
- Coordinate PSAT and AP testing administration
- Plan College Counseling Office programs, which includes reserving space, preparing materials, and ordering supplies
- Maintain office and student records in SCOIR and College Kickstart
- Manage office email communication with all stakeholders
- Update office materials on an annual basis
- Help prepare annual report to the Board of Trustees
- Other duties as assigned by the Director of College Counseling and Head of the Upper School
- Bachelor’s degree
- At least three to five years of professional experience in an office environment
- Superb interpersonal, communication, organizational, public speaking, writing, editing, and proofreading skills
- Must be highly organized, efficient, and detail-oriented
- Proficiency with Microsoft Office and Google Suite required; familiarity with SCOIR and College Kickstart strongly preferred
- Technologically savvy and comfortable
- Fluency in English
- Knowledge of, appreciation for, and demonstrated commitment to anti-racist and anti-bias education
- Willingness to acquire new skills
It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, creed, gender, gender identity or expression, transgender status, national and ethnic origin, ancestry, disability, age, military or veteran status, marital and partnership status, citizenship status, caregiver status, sex (including pregnancy), sexual orientation, sexual and reproductive health decisions, height or weight, predisposing genetic characteristics, criminal history, actual or perceived domestic violence victim status, or any other characteristic protected by applicable state, federal or local law (collectively referred to herein as “Protected Classifications”).
In addition to the Protected Classifications set forth in this EEO Policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, pre-employment marijuana testing, unemployment status, sexual and reproductive health decisions, salary history, arrest or conviction, or domestic violence victim status in accordance with state law.
This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, transfers, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement.
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Who's Hiring
What Employers Look For
The qualifications that appear most often in associate director of college counseling jobs.
- Bachelor's degree required, master's degree in counseling, education, or related field preferred
- Minimum five to seven years of college counseling or admissions experience
- Demonstrated experience guiding students through the college application process
- Familiarity with college research tools and student information systems
- Experience supervising or mentoring junior counselors or advising staff
- Strong written communication skills for student-facing and family-facing correspondence
Tips for Your Associate Director of College Counseling Job Search
Tailor your resume to outcomes
Admission rate improvements, scholarship totals secured for students, and college matriculation data tell hiring committees far more than a list of duties. Reframe each bullet around a measurable result tied to the students you served.
Highlight caseload and population breadth
Job postings for this role almost always specify the student population, whether first-generation, international, transfer, or independent school. Match your resume's language to the population the employer serves so reviewers see the fit immediately.
Apply early to roles that fit
Migrate Mate lists associate director of college counseling openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare a philosophy statement before interviewing
Most search committees at this level ask you to articulate your counseling philosophy in writing or in person. Draft a concise, specific statement before your first interview so your answer reflects genuine practice, not a last-minute summary.
Search by institutional type, not just title
The same role carries different scope at a boarding school versus a community college access program versus a university advising center. Narrow your search by institution type so your application speaks directly to the culture and student needs of each employer.
Negotiate start dates around the academic calendar
Offers in this field often carry fixed start dates tied to orientation cycles or the fall admissions season. If the posted start date conflicts with a commitment, raise it early in the offer conversation rather than after you have accepted.
Associate Director of College Counseling Jobs: Frequently Asked Questions
Which companies are hiring the most associate director of college counselings?
The most active employers for associate director of college counselings right now are PathIvy, Boston University, and The Leffell School, and the most openings are in New York, Florida, and Massachusetts, based on current listings on Migrate Mate as of November 2026. Independent schools and university access programs tend to post the most volume at this level.
How many associate director of college counseling jobs are remote?
About 100% of associate director of college counseling openings are fully remote or hybrid as of November 2026, though fully remote arrangements are less common than hybrid. College access programs, virtual advising platforms, and nonprofit organizations that serve students across multiple regions are most likely to offer remote or flexible scheduling options.
How do you become an associate director of college counseling?
Most associate directors start as college counselors or admissions officers and build several years of direct student-facing experience before moving into a leadership role. Earning a master's degree in school counseling, higher education, or a related field strengthens your candidacy. Demonstrating supervisory experience, program development contributions, and consistent student outcomes are the factors that typically move counselors into director-track positions.
Can you get hired as an associate director of college counseling with little experience?
Direct paths into this title with limited experience are rare because most postings require substantial counseling or admissions history. However, candidates from adjacent roles, such as university admissions, academic advising, or college access nonprofit work, can make a strong case by emphasizing transferable skills like caseload management, family communication, and data-driven student outcomes rather than years spent in a counseling office specifically.
What does the associate director of college counseling interview process look like?
The process typically begins with a phone or video screen with a hiring manager or HR contact, followed by a panel interview with counseling staff, administrators, or faculty. Many institutions then ask finalists to deliver a presentation on their counseling philosophy or a case study involving a student scenario. Reference checks and a campus visit or final conversation with a dean or head of school often close the process.
Where can I find and apply to associate director of college counseling jobs?
You can find and apply to associate director of college counseling jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your background and preferences, and apply directly to each listing that fits.
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Find roles that match your experience and apply in just a few clicks.
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