Benefits Specialist Jobs in Irvine, CA

Manager, Benefits and Human Resources Onboarding Integration

Overview

Job Description

• Work with Subject Matter Experts (SMEs) to lead the evaluation, planning, and execution of acquisition-related benefits, compensation, and onboarding activities, including due diligence support, integration planning, execution timelines, deliverables, documentation, and reporting to ensure acquired employees are transitioned in a consistent, compliant, effective, and employee-focused manner
• Review and analyze acquired company benefit programs, including paid time off benefits, and compensation practices; compare acquired programs with Allied Universal offerings to identify differences, cost implications, compliance considerations, and recommended alignment strategies
• Calculate and document the financial impact of benefit and compensation transitions; collaborate with HR, Legal, Finance, IT, external consultants, and vendors to develop transition plans, support plan modifications, and ensure timely execution of required activities.
• Prepare and deliver employee communications regarding benefit, compensation, onboarding, and transition changes; support change management activities and ensure communications are accurate, timely, and aligned with company standards
• Lead weekly Personal Benefits Committee meetings and monitor regulatory updates and legislative changes to help ensure corporate compliance and timely execution of benefit plan modifications
• Lead onboarding and employee integration activities for acquired employees, including determining employee classification and onboarding requirements, preparing onboarding rosters, tracking progress, managing onboarding ticketing systems, coordinating background screening, and supporting transfer or creation of employee records
• Draft or coordinate job descriptions for new or transitioned positions as needed; manage or coordinate new hire documentation, I-9 collection, personnel file transfer or creation, state-required licensing or training documentation, and other onboarding requirements to support compliance and operational readiness
• Participate in Integration Management Office meetings and project manage acquisition integration deliverables; identify process gaps, recommend improvements, maintain build and reporting dashboards, update trackers, and organize documentation and analytical tools to support integration execution and audit readiness
• Ensure compliance with applicable federal, state, and local requirements, including privacy and confidentiality obligations; safeguard sensitive employee information and maintain documentation in a manner that supports internal controls, audits, and governance expectations
• Assist with special projects and other duties assigned by management, including self-initiated audits, process improvements, materials, automation, or other initiatives to improve acquisition integration efficiency, accuracy, cost management, employee experience, and legal compliance

• Must possess one of the following:
  • Bachelor’s degree in Human Resources, Business Administration, or related field of study
  • Associate’s degree in Human Resources, Business Administration, or related field with a minimum of five (5) years of experience in Human Resources, employee benefits, onboarding, finance, acquisition integration, or a related function
  • High school diploma or equivalent with a minimum of seven (7) years of experience in Human Resources, employee benefits, onboarding, finance, acquisition integration, or a related function
• Minimum of three (3) years of experience in Human Resources, employee benefits, onboarding, finance, acquisition integration, or a related function
• Experience supporting mergers, acquisitions, integrations, or large-scale employee transition processes, including project tracking, financial analysis, documentation, reporting, and cross-functional coordination
• Experience maintaining large volumes of employee, benefit, onboarding, or project information in a highly organized manner, handling sensitive information with utmost discretion and integrity, with demonstrated ability to audit data, track progress, and communicate status accurately and timely
• Strong understanding of employee benefits, compensation transition considerations, onboarding processes, acquisition integration activities, and HR compliance requirements
• Working knowledge of applicable federal, state, and local employment and benefits laws and regulations, including ERISA, HIPAA, COBRA, ACA, FLSA, FCRA, and related compliance obligations
• Strong analytical, financial impact assessment, project management, documentation, and problem-solving skills
• Advanced proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook; ability to build and maintain trackers, dashboards, rosters, reports, and other analytical tools
• Demonstrated ability to work collaboratively with HR, Legal, Finance, IT, external consultants, vendors, and senior leaders to coordinate deliverables, manage non-direct report workstreams, and ensure timelines and objectives are achieved
• Highly organized, detail oriented, and able to track, audit, report on, and present data, materials, statuses, and projects in a confident, accurate, and efficient manner
• Demonstrated ability to prepare effective written materials, employee communications, presentations, procedures, and project documentation that clearly convey significant changes in an efficient and employee-focused manner
• Strong customer service orientation, outstanding oral and written communication skills, and the ability to interact effectively and professionally with individuals at all levels of the organization
• Able to take initiative, prioritize multiple competing assignments, manage deadlines, identify process gaps, and recommend practical improvements

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Professional certifications such as Certified Employee Benefit Specialist (CEBS), Professional in Human Resources (PHR), or Senior Professional in Human Resources (SPHR), SHRM-CP, or SHRM-SCP
• Experience working in multi-state operations in the service industry and/or organizations with a high-volume, entry-level hourly workforce

• Salary range: $80,000 - $90,000 per year
• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401 (k) or Supplemental Income Plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal day
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing

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