Palm Bay International Visa Sponsorship USA

Human Resources Coordinator

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Palm Bay International, a dynamic family-owned company, offers one of the nation’s most comprehensive portfolios of imported wines and spirits, including over 50 suppliers from around the globe. Among Palm Bay’s most valued assets is its remarkable network of long-term partnerships with the foremost wholesale companies in all 50 states, as well as the Caribbean, Mexico and Central America. With the crucial collaboration of these partners, Palm Bay’s portfolio is able to meet the needs of every level of the industry, from independent restaurants and retail stores, to chain accounts, supermarkets, hotels, airlines, cruise ships, duty-free accounts and U.S. military bases. This impressive roster of brands, accounts and relationships positions Palm Bay as a major source of fine wines and spirits and an industry leader in the U.S. marketplace.

Location: Port Washington, New York (Hybrid, 4 days in the office)

Position Overview:

The Human Resources Coordinator will provide a full range of day-to-day HR responsibilities to support the Company as a dedicated HR team member. As a key member of the Human Resources team, reporting to the Human Resources Manager, you will have visibility to all aspects of Human Resources working with a team of experienced progressive HR professionals who focus on having fun at work while finding efficiencies, creating new processes and improving the employee experience. This position requires a reliable, self-motivated, proactive, strategic thinking individual with hands-on execution of responsibilities.

Responsibilities/Essential Functions:

- Support the HR team with all projects, processes, documentation and follow up.
- Support the administration of our health and welfare plans, including enrollments, changes, and terminations. Provide required documents to payroll and insurance providers to ensure accurate record-keeping and proper deductions.
- Performs customer service functions by answering employee requests and questions.
- Maintain confidential payroll related files, filing of pay and status change forms, benefit forms, W-4 forms, direct deposit forms, tax and unemployment records, employee disability records, I-9s, etc.
- Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
- Handle all new hire processes including initiating new hire paperwork, providing an overview of benefits, tracking all new hire requirements.
- Provide support through the annual open enrollment process including communications, reviewing benefit plans and liaising with benefit brokers.
- Educate employees on policies, processes and utilizing self-service solutions.
- Work with team to administer the onboarding and offboarding process.
- Support administration of the company’s 401(k) plan, including enrollments, changes, and employee inquiries.
- Post open positions on job boards through the Applicant Tracking System. Maintain accurate information on all job boards. Ensure that job postings match job descriptions.
- Conducts audits of payroll, benefits or other HR programs and recommends corrective action.
- Assists with processing of terminations.
- Assists with the preparation of the performance review process.
- Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
- Schedules meetings and interviews as requested by the Director of HR.
- Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
- Files documents into appropriate employee files.
- Assists or prepares correspondence as requested.
- Prepares new-employee files.
- Utilizes project management tools (e.g., ClickUp or similar) to track HR initiatives and tasks.
- Performs other related duties as assigned.

Qualifications/Requirements:

- 2+ years of Human Resources experience
- Experience with onboarding and offboarding employees
- Experience with ADP preferred
- Experience with 401(k) plan administration preferred
- Bachelor’s degree preferred
- Strong understanding of Human Resources processes and terminology, payroll and benefit processes and procedures, including eligibility and enrollment rules
- Knowledge of basic state and federal labor laws and regulations
- Proficient in all Microsoft Office applications, with advanced proficiency in Microsoft Excel and PowerPoint
- Working knowledge of ClickUp or similar project management tools preferred
- Positive attitude, highly motivated and ability to work well with others
- Strong communication, both written and verbal
- Superior organizational skills, detail oriented, must be able to manage multiple priorities and meet deadlines
- Ability to work independently and in a dynamic, high energy, team-oriented atmosphere
- A strong desire to develop and expand HR-related expertise

Benefits Overview:

Palm Bay offers a competitive compensation package including medical, dental, vision, life insurance, 401(K), paid vacation, personal time off and 11 paid company holidays.

Palm Bay International is an equal opportunity employer.