Construction Project Coordinator Jobs
Construction Project Coordinator jobs are open across commercial construction, residential development, civil infrastructure, and industrial projects, from entry-level to senior coordinator roles, with specializations in scheduling, subcontractor management, and owner's representative work. Scan the live roles below and apply to whichever ones fit.
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Position Title: Construction Project Coordinator
Company: MW Mechanical Inc.
Location: Escondido, CA 92029 (100% in person, office and job sites)
Job Type: Full-Time
Reports To: Project Manager
Salary: $75,000 to $85,000 annually, depending on experience
Position Summary
MW Mechanical Inc. is seeking an organized, proactive Construction Project Coordinator to support our Project Managers in the successful delivery of commercial and industrial HVAC construction projects. This role works side by side with the Project Manager on the day to day operations of active projects and plays a direct part in bidding new work.
The Construction Project Coordinator keeps projects moving by managing schedules, preparing monthly billing, completing daily reports, and coordinating closely with our field teams. The ideal candidate is detail oriented, comfortable juggling multiple projects at once, and eager to grow a long term career in construction project management.
This position is 100% in person. Work is performed at our Escondido office and on active job sites. Remote or hybrid work is not available for this role.
Key Responsibilities
Day to Day Project Support
- Assist the Project Manager in planning and executing HVAC construction projects from award through closeout.
- Set up newly awarded projects, including project files, tracking logs, prelim sheets, and customer purchase orders.
- Organize and maintain project documentation, including contracts, drawings, RFIs, submittals, change orders, and closeout documents.
- Support the submittal and RFI process and track responses to keep work on schedule.
- Assist with procurement of materials, equipment, and rentals, and track equipment deliveries and lead times.
- Maintain project information in company systems daily so project status, notes, and changes stay accurate.
- Attend project meetings, take notes, and track action items through completion.
Bidding and Estimating Support
- Track bid invitations, due dates, and pre bid meetings, and maintain the company bid log.
- Download and organize plans, specifications, and addenda for each bid.
- Assist with quantity takeoffs and material pricing under the direction of the Project Manager.
- Request, collect, and compare quotes from suppliers and subcontractors.
- Help prepare bid documents, scope letters, inclusions and exclusions, and proposal packages for submission.
- Review blueprints and specifications to confirm scope alignment with project requirements.
Scheduling
- Support development and updating of project schedules, milestones, and deliverables.
- Prepare two and three week look ahead schedules in coordination with the Project Manager and field leadership.
- Track progress against the schedule and flag delays, conflicts, or risks to the Project Manager early.
- Coordinate inspections, crane lifts, deliveries, and other time critical project activities.
Monthly Billing and Project Financials
- Prepare monthly progress billing, including AIA G702/G703 pay applications, schedules of values, and lien releases.
- Update Levelset or other preliminary notice software for each project.
- Process and code job cost purchase orders from AP invoices.
- Track accounts receivable on assigned projects and follow up with customers on past due balances.
- Maintain subcontractor files, certificates of insurance, and resale certificates.
Daily Reports and Field Coordination
- Complete and maintain daily reports documenting manpower, work performed, deliveries, weather, safety observations, and delays.
- Serve as the primary liaison between the Project Manager, field crews, subcontractors, vendors, and customers.
- Coordinate with field leadership so manpower, materials, and equipment are aligned with the project schedule.
- Conduct regular job site visits to monitor progress, document site conditions, and help resolve field issues.
- Support company safety requirements on site and communicate safety documentation needs to the field.
- Support punch list completion, closeout documentation, and turnover packages.
Additional Responsibilities
- Contribute to process improvements that make the project team more efficient.
- Perform other duties as assigned by management.
Qualifications
- 2 or more years of experience in construction project coordination, project engineering, or a related role. Experience in HVAC or mechanical construction is strongly preferred.
- Working knowledge of construction bidding, scheduling, and progress billing, including AIA pay applications.
- Ability to read and interpret blueprints, specifications, and construction contracts.
- Experience with construction software such as Procore, Bluebeam, HeavyBid, Levelset, or BuildOps is a plus.
- Proficiency in Microsoft Office, including Excel, Outlook, and Word.
- Strong organizational and time management skills with the ability to manage multiple projects and deadlines.
- Clear, professional written and verbal communication with internal teams and external partners.
- Ability to work independently and as part of a team.
- Valid California driver’s license for travel to job sites.
Work Environment and Physical Requirements
- This role is performed 100% in person, split between the Escondido office and active construction job sites.
- Ability to walk active job sites, climb stairs and ladders, and work in outdoor conditions.
- Ability to wear required personal protective equipment and follow all company and job site safety rules.
Why Join MW Mechanical Inc.?
- Clear career path into Project Management.
- Hands on experience across every phase of commercial and industrial HVAC construction, from bid to closeout.
- A growing company with a strong, team oriented culture.
- Work alongside experienced professionals committed to development and mentorship.
MW Mechanical Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.
Position Title: Construction Project Coordinator
Company: MW Mechanical Inc.
Location: Escondido, CA 92029 (100% in person, office and job sites)
Job Type: Full-Time
Reports To: Project Manager
Salary: $75,000 to $85,000 annually, depending on experience
Position Summary
MW Mechanical Inc. is seeking an organized, proactive Construction Project Coordinator to support our Project Managers in the successful delivery of commercial and industrial HVAC construction projects. This role works side by side with the Project Manager on the day to day operations of active projects and plays a direct part in bidding new work.
The Construction Project Coordinator keeps projects moving by managing schedules, preparing monthly billing, completing daily reports, and coordinating closely with our field teams. The ideal candidate is detail oriented, comfortable juggling multiple projects at once, and eager to grow a long term career in construction project management.
This position is 100% in person. Work is performed at our Escondido office and on active job sites. Remote or hybrid work is not available for this role.
Key Responsibilities
Day to Day Project Support
- Assist the Project Manager in planning and executing HVAC construction projects from award through closeout.
- Set up newly awarded projects, including project files, tracking logs, prelim sheets, and customer purchase orders.
- Organize and maintain project documentation, including contracts, drawings, RFIs, submittals, change orders, and closeout documents.
- Support the submittal and RFI process and track responses to keep work on schedule.
- Assist with procurement of materials, equipment, and rentals, and track equipment deliveries and lead times.
- Maintain project information in company systems daily so project status, notes, and changes stay accurate.
- Attend project meetings, take notes, and track action items through completion.
Bidding and Estimating Support
- Track bid invitations, due dates, and pre bid meetings, and maintain the company bid log.
- Download and organize plans, specifications, and addenda for each bid.
- Assist with quantity takeoffs and material pricing under the direction of the Project Manager.
- Request, collect, and compare quotes from suppliers and subcontractors.
- Help prepare bid documents, scope letters, inclusions and exclusions, and proposal packages for submission.
- Review blueprints and specifications to confirm scope alignment with project requirements.
Scheduling
- Support development and updating of project schedules, milestones, and deliverables.
- Prepare two and three week look ahead schedules in coordination with the Project Manager and field leadership.
- Track progress against the schedule and flag delays, conflicts, or risks to the Project Manager early.
- Coordinate inspections, crane lifts, deliveries, and other time critical project activities.
Monthly Billing and Project Financials
- Prepare monthly progress billing, including AIA G702/G703 pay applications, schedules of values, and lien releases.
- Update Levelset or other preliminary notice software for each project.
- Process and code job cost purchase orders from AP invoices.
- Track accounts receivable on assigned projects and follow up with customers on past due balances.
- Maintain subcontractor files, certificates of insurance, and resale certificates.
Daily Reports and Field Coordination
- Complete and maintain daily reports documenting manpower, work performed, deliveries, weather, safety observations, and delays.
- Serve as the primary liaison between the Project Manager, field crews, subcontractors, vendors, and customers.
- Coordinate with field leadership so manpower, materials, and equipment are aligned with the project schedule.
- Conduct regular job site visits to monitor progress, document site conditions, and help resolve field issues.
- Support company safety requirements on site and communicate safety documentation needs to the field.
- Support punch list completion, closeout documentation, and turnover packages.
Additional Responsibilities
- Contribute to process improvements that make the project team more efficient.
- Perform other duties as assigned by management.
Qualifications
- 2 or more years of experience in construction project coordination, project engineering, or a related role. Experience in HVAC or mechanical construction is strongly preferred.
- Working knowledge of construction bidding, scheduling, and progress billing, including AIA pay applications.
- Ability to read and interpret blueprints, specifications, and construction contracts.
- Experience with construction software such as Procore, Bluebeam, HeavyBid, Levelset, or BuildOps is a plus.
- Proficiency in Microsoft Office, including Excel, Outlook, and Word.
- Strong organizational and time management skills with the ability to manage multiple projects and deadlines.
- Clear, professional written and verbal communication with internal teams and external partners.
- Ability to work independently and as part of a team.
- Valid California driver’s license for travel to job sites.
Work Environment and Physical Requirements
- This role is performed 100% in person, split between the Escondido office and active construction job sites.
- Ability to walk active job sites, climb stairs and ladders, and work in outdoor conditions.
- Ability to wear required personal protective equipment and follow all company and job site safety rules.
Why Join MW Mechanical Inc.?
- Clear career path into Project Management.
- Hands on experience across every phase of commercial and industrial HVAC construction, from bid to closeout.
- A growing company with a strong, team oriented culture.
- Work alongside experienced professionals committed to development and mentorship.
MW Mechanical Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.
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Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
- Construction & Real Estate
- Education
- Marketing & Advertising
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in construction project coordinator jobs.
- Proficiency in Procore or similar construction management software
- Experience tracking submittals, RFIs, and change orders
- OSHA 10 or OSHA 30 certification
- Associate or bachelor's degree in construction management, engineering, or a related field
- Two or more years of experience in a construction field or office coordinator role
- Familiarity with CPM scheduling and tools such as Primavera P6 or Microsoft Project
Tips for Your Construction Project Coordinator Job Search
Tailor your resume to project types
Construction project coordinator roles vary sharply by sector. A resume targeting commercial general contractors should highlight RFI logs and submittal tracking, while one aimed at civil infrastructure firms should lead with scheduling software and change order volume you've managed.
List your scheduling software by name
Hiring managers scan for specific tools like Procore, Bluebeam, Primavera P6, and Microsoft Project. Name every platform you've used and note the context, whether that's tracking submittals, managing punch lists, or building CPM schedules for a ground-up project.
Apply early to roles that fit
Migrate Mate lists construction project coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target your certifications to the posting
If a job listing calls out OSHA 30, PMP, or LEED credentials, name yours in your resume summary and again under certifications. Coordinators without a degree often move ahead by leading with field-relevant credentials that signal readiness for the administrative and compliance side of the role.
Prepare for scenario-based interview questions
Construction coordinator interviews frequently test your response to real project failures, like a subcontractor missing a milestone or a submittal getting rejected late in the cycle. Prepare two or three specific examples where you caught a schedule or documentation problem early and resolved it before it escalated.
Negotiate your offer using total project scope
When discussing compensation, frame your experience in terms of project dollar volume, team size, and trade count you've coordinated. Hiring managers in construction use project complexity as a benchmark, so quantifying your scope gives you a concrete basis for a stronger offer.
Construction Project Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most construction project coordinators?
Turner & Townsend Pty Limited, Tesla, and CBRE are hiring the most construction project coordinators right now, with openings concentrated in Texas, California, and Florida, based on current listings on Migrate Mate as of November 2026. Activity tends to cluster around general contractors, construction management firms, and large owner-operators with active project pipelines.
How many construction project coordinator jobs are remote?
About 21% of construction project coordinator openings are fully remote or hybrid as of November 2026, which is lower than most office-based roles because site coordination often requires on-site presence. The sub-areas most likely to offer remote or hybrid arrangements are preconstruction coordination, document control, and owner's representative roles tied to multiple geographically distributed projects.
How do you become a construction project coordinator?
Start by building a foundation in construction documentation, which means learning how submittals, RFIs, change orders, and meeting minutes flow on a live project. Many coordinators begin as project engineers, field administrators, or estimating assistants. Getting OSHA 30 certified and learning Procore or a comparable platform strengthens your candidacy significantly. A degree in construction management helps but isn't always required if your field experience is hands-on and well-documented.
Can you get a construction project coordinator job with little experience?
Yes, entry-level coordinator roles exist and are regularly filled by candidates with internship experience, construction-adjacent backgrounds, or strong administrative skills paired with field exposure. Employers often prioritize demonstrated familiarity with project documentation workflows over years of experience. Getting OSHA 10 certified, learning Procore through its free training resources, and targeting smaller general contractors or subcontractors for your first role are practical ways to get started without a long resume.
What does the construction project coordinator interview process look like?
Most construction project coordinator interviews run two to three rounds. The first is typically a phone or video screen with HR or a recruiter covering your background and tool experience. The second is a technical interview with a project manager or operations lead who will ask scenario-based questions about how you handle submittal delays, subcontractor disputes, or last-minute schedule changes. Larger firms sometimes add a final round with a senior PM or division manager before extending an offer.
Where can I find and apply to construction project coordinator jobs?
You can find and apply to construction project coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and project type, then apply directly to each listing that fits. New listings are added regularly, so checking back frequently gives you access to openings as soon as they're posted.
See All 206+ Construction Project Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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