Document Control Administrator Jobs
Document Control Administrator jobs are open across construction, engineering, healthcare, and manufacturing, at every level from entry-level to senior, with specializations in quality management, regulatory compliance, and records management. Find a role that fits below and apply directly.
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Working Title: Electronic Document Management System (EDMS) System Administrator
Job Class: Information Technology Specialist 4
Agency: Minnesota IT Services
- Job ID: 96903
- Location: St. Paul
- Telework Eligible: Yes, #LI-Hybrid
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 11/07/2026
- Closing Date: 11/23/2026
- Hiring Agency/Seniority Unit: Minnesota IT Services
- Division/Unit: Department of Human Services (DHS)
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $37.72 - $62.21 / hourly; $78,759 - $129,894 / annually
- Job Class Option: Systems Software
- Classified Status: Classified
- Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
- FLSA Status: Exempt - Administrative
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Join the 2,800+ professionals of Minnesota IT Services (MNIT) who connect Minnesotans to services that will improve their lives. This position serves our partners at Minnesota’s largest state agency, the Department of Human Services (DHS). The MNIT DHS team supports complex and varied technical needs, including systems that provide health care coverage, deliver child protection and welfare services, and provide support for Minnesotans with special needs including mental illness, chemical dependencies, and physical or developmental disabilities.
Job Summary
This posting will be used to fill multiple vacancies. All applicants will be considered for each vacancy.
As the Systems Administrator, you will provide advanced technical leadership and support for the Minnesota Content Management(MCM) Electronic Document Management System (EDMS), a mission-critical enterprise system used statewide for document and content management. The incumbent ensures the system’s reliability, security, and performance through expert administration, configuration, and integration of components such as IBM FileNet P8, while leading upgrades, troubleshooting, and enhancement efforts in compliance with State IT and data privacy standards.
This position requires an employee to work onsite at 540 Cedar Street, St. Paul, Minnesota at least 50% [or more or less if space limitations remain] of the time, with limited telework available. Telework eligibility depends on residence:
- Candidates living in Minnesota or within 50 miles of the worksite in a bordering state (Iowa, North Dakota, South Dakota, and Wisconsin) may telework up to 50%.
- Minnesota residents living more than 50 miles from the worksite may be eligible to telework more than 50%.
Candidates living 50 miles or more from the worksite in a bordering state may work onsite 100% or may be telework eligible if relocating within 50 miles.
Qualifications
Minimum Qualifications
To qualify, candidates must clearly show all of the following qualifications in their resume. Resume tips available here:¿
Position requires a minimum of four (4) years of experience in information technology performing professional work in systems administration, configuration, or integration of enterprise-level applications.
Experience must include:
- Experience with administering and supporting large-scale enterprise content management systems such as IBM FileNet P8 or equivalent.
- Experience with system configuration, integration, and performance optimization across multi-tiered environments.
- Experience with applying IT security, data privacy, and compliance standards, including HIPAA and State IT security policies.
- Experience with diagnosing and resolving complex technical issues involving application, database, and infrastructure components.
- Knowledge of enterprise IT environments and the ability to exercise sound technical judgment and independent decision-making in a large, complex organization.
- Demonstrated ability to communicate clearly and effectively in a manner that facilitates mutual understanding.
- Customer-focused approach grounded in active listening, empathy, and solution-oriented problem-solving to deliver positive user experiences.
Preferred Qualifications
- Experience with backup, recovery, business continuity, and disaster recovery planning and implementation.
- Experience with coordinating and collaborating across technical teams, business partners, and vendors to deliver integrated IT solutions.
- Knowledge of enterprise IT infrastructure, including Windows, Unix, and Linux servers, web servers, and relational databases such as Oracle or SQL Server.
- Knowledge of technical documentation practices, configuration standards, and operational procedure development.
Strongly Preferred Qualifications
Experience with IBM FileNet components, including Content Engine, Process Engine, Capture, and Document Import.
Experience with leading upgrades, migrations, and enhancements for enterprise-level systems requiring high availability and performance.
Knowledge of workflow automation and document class design within enterprise content management environments.
Additional Requirements
It is the policy of Minnesota IT Services that a successful candidate must pass all legally required checks prior to employment which may consist of the following:
- SEMA4 Records Check (applies to current and past state employees only)
- Criminal History Check
- Reference Check
- Social Security and Address Verification
- Education Verification
- Other legally required checks
Minnesota IT Services does not participate in the federal E-Verify program. Minnesota IT Services is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
- Meet all Minimum Qualifications identified in this posting.
- Meet all of the RSV criteria.
- Submit a copy of your DD-214 form by the closing date to: workwithmnit@state.mn.us
- Meet service requirements and have a verified service-connected disability rating of at least 30%.
- Provide qualifying documentation verifying the disability.
- Meet all Minimum Qualifications identified in this posting.
- You must submit all documentation by the closing date to: workwithmnit@state.mn.us
- Bidders: This vacancy is open for bids and all qualified applicants simultaneously. This vacancy will be filled in accordance with applicable union contract provisions. Current employees of Minnesota IT Services who are currently in an Information Technology Specialist 4/Systems Software position and who are eligible to bid and apply within the seven (7) day bidding period will be considered prior to filling the position via other means.
- Current State Employees: Please note that employment provisions (including but not limited to seniority and leave accrual) vary among the three branches of Minnesota State government. When considering a job with another branch of state government, you are highly encouraged to explore these differences. For assistance, please direct questions to your current or anticipated Human Resources office.
About Minnesota IT Services
Minnesota IT Services is the information technology agency for the State of Minnesota. MNIT partners with agencies, boards, councils, and commissions to deliver secure, reliable technology solutions as we set IT strategy, direction, policies, and standards statewide. Work for MNIT and be part of a nation-leading IT organization that helps to create an innovative government that works for everyone. Our culture promotes collaboration, demands agility, and encourages us to embrace change. Be a part of something bigger than yourself, something to be inspired by; come to work for MNIT.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
- Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care.
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Document Control Administrator Jobs by Experience Level
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Find JobsDocument Control Administrator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in document control administrator jobs.
- Experience with document management systems such as Documentum, SharePoint, or Aconex
- Proficiency in maintaining document registers, revision logs, and controlled copy distribution lists
- Knowledge of ISO 9001, ISO 13485, or industry-specific quality management standards
- Associate or bachelor's degree in business administration, information management, or a related field
- Attention to detail in enforcing document numbering, naming conventions, and approval workflows
- Familiarity with records retention schedules and document lifecycle management procedures
Tips for Your Document Control Administrator Job Search
Tailor your resume to DMS tools
Hiring managers scan for specific document management systems like Documentum, SharePoint, or Aconex. Name every platform you've used and note whether you configured it, maintained it, or simply used it. Vague claims about 'document software' don't get callbacks.
Highlight your version control discipline
Document control roles live and die by revision history accuracy. Call out your experience enforcing document numbering conventions, managing superseded versions, and preventing unauthorized edits. Concrete examples of audit-ready filing systems will set your resume apart from generalists.
Target industries with strict compliance requirements
Construction, oil and gas, pharmaceuticals, and aerospace require document control for regulatory reasons, not just organization. Openings in these sectors often demand ISO 9001 or FDA 21 CFR Part 11 familiarity, so filter your search by industry and check each job description for the specific standard.
Apply early to roles that fit
Migrate Mate lists document control administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare for a document audit simulation
Many interviews include a practical exercise: you receive a mock document set with errors and must identify gaps, mislabeled revisions, or missing approvals. Practice walking through a document register out loud so you can narrate your thought process under time pressure.
Negotiate by citing your controlled-document volume
When discussing compensation, anchor the conversation to scope: how many active documents you managed, how many controlled copies you maintained, and the team size you supported. Quantified responsibility signals seniority more credibly than job title alone.
Document Control Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most document control administrators?
Ardurra, Bank of America, and ADAMSON ASSOCIATES ARCHITECTS are hiring the most document control administrators right now, with openings concentrated in California, New Jersey, and Minnesota, based on current listings on Migrate Mate as of November 2026. Construction, engineering, and pharmaceutical companies tend to post the highest volume of openings.
How many document control administrator jobs are remote?
About 50% of document control administrator openings are fully remote or hybrid as of November 2026, reflecting the role's growing reliance on cloud-based document management platforms. Positions focused on digital records, quality management system administration, and regulatory submissions are the most likely to offer remote or hybrid arrangements.
How do you become a document control administrator?
Start by building familiarity with a document management system, which you can do through free trials or coursework. Pursue an associate or bachelor's degree in business administration or information management, or gain experience in administrative or quality roles that involve filing, recordkeeping, or compliance. Earning a certification in records management or quality management strengthens your application significantly.
Can you get a document control administrator job with little experience?
Yes, entry-level document control administrator roles exist, particularly in construction and manufacturing, where companies need coordinators to maintain drawing logs and distribute controlled copies. Emphasize any administrative experience that required organized filing, version tracking, or approval routing. Demonstrating proficiency in SharePoint or a similar platform, even from a previous unrelated role, closes the experience gap considerably.
What does the document control administrator interview process look like?
The process typically starts with a phone screen focused on your familiarity with document management systems and any industry-specific standards like ISO or FDA regulations. A technical or practical round often follows, where you may be asked to walk through how you handle a document revision or explain your approach to managing a controlled copy distribution list. Final rounds usually involve a hiring manager or department lead.
Where can I find and apply to document control administrator jobs?
You can find and apply to document control administrator jobs on Migrate Mate, which lists current openings from across the United States. Find roles that fit your experience and industry background, then apply directly to each listing from the page.
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