Advancement Associate Jobs
Advancement Associate jobs are open across higher education, nonprofits, and healthcare, with specializations in donor relations, fundraising, and alumni engagement, from entry-level coordinator roles to senior associate positions. Scan the live roles below and apply to whichever ones fit.
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The University of Tennessee Foundation, Inc (UTFI) invites applications and nominations to fill the position of
Associate Director of Advancement Operations and Analytics for
the UT Health Sciences Office of Advancement. Reporting to the Executive Director of Donor Relations, the Associate Director of Advancement Operations and Analytics is responsible for providing leadership in advancement
analytics
, reporting, data integrity, and fund management processes.
This role will develop and maintain reporting solutions, conduct independent analyses, identify trends, and deliver actionable insights and strategic recommendations that support fundraising performance, alumni engagement, and responsible fund utilization.
Job responsibilities include, but are not limited to:
Data Integrity and Reporting:
- Design, build, and maintain recurring and ad hoc reports, dashboards, and scorecards for Advancement leadership, fundraising teams, and alumni engagement initiatives.
- Establish standardized reporting processes, documentation, and data quality practices that improve consistency, accuracy, and accessibility.
- Monitor data integrity, identify discrepancies, and coordinate resolutions with stakeholders and the UTFI database administration and Business Intelligence teams.
- Serve as the local subject matter expert on ACE and lead projects that improve reporting, automate workflows, and strengthen data capabilities.
Analytics:
- Analyze and interpret fundraising and alumni engagement data to identify trends, opportunities, and risks.
- Develop actionable recommendations that inform donor cultivation, stewardship, annual giving, corporate and foundation relations, and alumni engagement strategies.
- Evaluate performance measures to find ways to improve effectiveness, constituent participation, and long-term engagement.
- Prepare executive summaries and presentations that communicate trends, variances, and risks clearly to Advancement and university leadership.
Funds Management:
- Conduct regular reviews and audits of UT Health Sciences gift accounts to monitor activity, balances, utilization, and compliance with fund restrictions.
- Develop and implement processes to identify and communicate new, inactive, underutilized, aged, or expiring funds to college and unit managers.
- Serve as the primary contact for business managers on fund balances, utilization, and reinvestment questions.
- Recommend process improvements that strengthen fund monitoring and promote responsible use of philanthropic resources.
Required Education and Experience
The candidate who fills the Associate Director of Advancement Operations and Analytics position is required to have:
- Bachelor’s degree
- 4+ years of professional experience in data analysis, business intelligence, reporting, institutional research, advancement services, fund accounting, fundraising analytics, marketing analytics, or a related area.
- Experience working with databases, CRM systems, business intelligence tools, or other systems containing complex constituent or organizational data.
- Proficiency in MS Office, Adobe and data visualization tools
- Ability to manage multiple assignments, prioritize tasks, solve problems, meet deadlines, and follow through on assignments with minimal direction.
- Ability to identify trends, patterns, risks, and opportunities within large datasets and communicate findings effectively.
Note - Candidates holding a graduate degree must have at least 2 years of experience.
Preferred Education and Experience
In addition to meeting the required qualifications, the preferred candidate will have:
- Master’s degree
- 7+ years of professional experience in data analysis, business intelligence, reporting, institutional research, advancement services, fund accounting, fundraising analytics, marketing analytics, or a related area.
- Experience in higher education advancement, institutional research, nonprofit fundraising, marketing analytics, or a similar data-intensive environment.
- Experience working with fundraising or Advancement CRM systems, including Salesforce, Blackbaud CRM, or comparable platforms.
Application Process:
Priority will be given to applications received on or before November 23rd via our DASH application system. Applications must include a completed candidate profile, cover letter, resume, and contact information for three professional references. References will not be contacted without explicit permission of the candidate.
When determining minimum qualifications, only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience.
Questions about the search may be directed to hr@utfi.org.
Target Start Date:
January 1, 2027
Benefits:
The Foundation’s greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:
- Generous paid leave, accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
- Flexible work arrangements, offering a hybrid schedule to most team members
- Education benefits for employees and their dependents at UT System campuses
- Retirement and deferred compensation plans, including 401(k), 403(b), etc.
- Comprehensive medical, dental, and vision insurance plans
- Employee discounts to attractions, services, and goods
The Foundation:
The University of Tennessee Foundation, Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education, UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses.
The University of Tennessee Health Sciences (UTHS) trains the next generation of health care providers for Tennessee, cares for the people from one end of the state to the other and researches the cures for the diseases that most affect all who call Tennessee home.
Founded in 1911, the main UTHS campus is located in Memphis and includes six colleges: Dentistry, Graduate Health Sciences, Health Professions, Medicine, Nursing and Pharmacy. UTHS also educates and trains cohorts of medicine, pharmacy and/or health professions students — in addition to medical residents and fellows — at its major sites in Knoxville, Chattanooga and Nashville.
The UT System:
The University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, Pulaski, Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.
The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law.
The University of Tennessee Foundation, Inc (UTFI) invites applications and nominations to fill the position of
Associate Director of Advancement Operations and Analytics for
the UT Health Sciences Office of Advancement. Reporting to the Executive Director of Donor Relations, the Associate Director of Advancement Operations and Analytics is responsible for providing leadership in advancement
analytics
, reporting, data integrity, and fund management processes.
This role will develop and maintain reporting solutions, conduct independent analyses, identify trends, and deliver actionable insights and strategic recommendations that support fundraising performance, alumni engagement, and responsible fund utilization.
Job responsibilities include, but are not limited to:
Data Integrity and Reporting:
- Design, build, and maintain recurring and ad hoc reports, dashboards, and scorecards for Advancement leadership, fundraising teams, and alumni engagement initiatives.
- Establish standardized reporting processes, documentation, and data quality practices that improve consistency, accuracy, and accessibility.
- Monitor data integrity, identify discrepancies, and coordinate resolutions with stakeholders and the UTFI database administration and Business Intelligence teams.
- Serve as the local subject matter expert on ACE and lead projects that improve reporting, automate workflows, and strengthen data capabilities.
Analytics:
- Analyze and interpret fundraising and alumni engagement data to identify trends, opportunities, and risks.
- Develop actionable recommendations that inform donor cultivation, stewardship, annual giving, corporate and foundation relations, and alumni engagement strategies.
- Evaluate performance measures to find ways to improve effectiveness, constituent participation, and long-term engagement.
- Prepare executive summaries and presentations that communicate trends, variances, and risks clearly to Advancement and university leadership.
Funds Management:
- Conduct regular reviews and audits of UT Health Sciences gift accounts to monitor activity, balances, utilization, and compliance with fund restrictions.
- Develop and implement processes to identify and communicate new, inactive, underutilized, aged, or expiring funds to college and unit managers.
- Serve as the primary contact for business managers on fund balances, utilization, and reinvestment questions.
- Recommend process improvements that strengthen fund monitoring and promote responsible use of philanthropic resources.
Required Education and Experience
The candidate who fills the Associate Director of Advancement Operations and Analytics position is required to have:
- Bachelor’s degree
- 4+ years of professional experience in data analysis, business intelligence, reporting, institutional research, advancement services, fund accounting, fundraising analytics, marketing analytics, or a related area.
- Experience working with databases, CRM systems, business intelligence tools, or other systems containing complex constituent or organizational data.
- Proficiency in MS Office, Adobe and data visualization tools
- Ability to manage multiple assignments, prioritize tasks, solve problems, meet deadlines, and follow through on assignments with minimal direction.
- Ability to identify trends, patterns, risks, and opportunities within large datasets and communicate findings effectively.
Note - Candidates holding a graduate degree must have at least 2 years of experience.
Preferred Education and Experience
In addition to meeting the required qualifications, the preferred candidate will have:
- Master’s degree
- 7+ years of professional experience in data analysis, business intelligence, reporting, institutional research, advancement services, fund accounting, fundraising analytics, marketing analytics, or a related area.
- Experience in higher education advancement, institutional research, nonprofit fundraising, marketing analytics, or a similar data-intensive environment.
- Experience working with fundraising or Advancement CRM systems, including Salesforce, Blackbaud CRM, or comparable platforms.
Application Process:
Priority will be given to applications received on or before November 23rd via our DASH application system. Applications must include a completed candidate profile, cover letter, resume, and contact information for three professional references. References will not be contacted without explicit permission of the candidate.
When determining minimum qualifications, only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience.
Questions about the search may be directed to hr@utfi.org.
Target Start Date:
January 1, 2027
Benefits:
The Foundation’s greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:
- Generous paid leave, accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
- Flexible work arrangements, offering a hybrid schedule to most team members
- Education benefits for employees and their dependents at UT System campuses
- Retirement and deferred compensation plans, including 401(k), 403(b), etc.
- Comprehensive medical, dental, and vision insurance plans
- Employee discounts to attractions, services, and goods
The Foundation:
The University of Tennessee Foundation, Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education, UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses.
The University of Tennessee Health Sciences (UTHS) trains the next generation of health care providers for Tennessee, cares for the people from one end of the state to the other and researches the cures for the diseases that most affect all who call Tennessee home.
Founded in 1911, the main UTHS campus is located in Memphis and includes six colleges: Dentistry, Graduate Health Sciences, Health Professions, Medicine, Nursing and Pharmacy. UTHS also educates and trains cohorts of medicine, pharmacy and/or health professions students — in addition to medical residents and fellows — at its major sites in Knoxville, Chattanooga and Nashville.
The UT System:
The University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, Pulaski, Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.
The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law.
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Find Advancement Associate JobsAdvancement Associate Job Market
Who's Hiring
Top Industries Hiring
- Education
- Insurance
What Employers Look For
The qualifications that appear most often in advancement associate jobs.
- Bachelor's degree in communications, nonprofit management, business, or a related field
- Experience with donor management or CRM software such as Raiser's Edge or Salesforce
- Strong written communication skills for drafting gift acknowledgments and donor correspondence
- One to three years of experience in fundraising, development, or alumni relations
- Ability to maintain accurate constituent records and process gifts in compliance with gift acceptance policies
- Familiarity with prospect research methods and moves management principles
Tips for Your Advancement Associate Job Search
Tailor your resume to fundraising metrics
Advancement associate postings almost always reward quantifiable results. Highlight the dollar value of campaigns you supported, the number of donor portfolios you managed, or the volume of gift acknowledgment letters you processed. Generic resume bullets won't stand out in this field.
Apply early to roles that fit
Migrate Mate lists advancement associate openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target institutions by their campaign phase
Universities and nonprofits in the middle of a major capital campaign hire advancement associates faster and in larger numbers. Research whether a target employer has recently announced a campaign goal or hired a new chief development officer before you apply.
Demonstrate CRM fluency on your application
Many postings require hands-on experience with donor management platforms. Name the specific systems you've used in your resume and cover letter. If you've built reports, cleaned constituent records, or run prospect searches, say so explicitly rather than listing the tool alone.
Prepare a gift-processing scenario for interviews
Interviewers for advancement associate roles frequently ask how you handle a misapplied gift, a lapsed donor, or a data discrepancy. Walk through a real example using the situation, your action, and the outcome, keeping gift stewardship principles front and center.
Negotiate your title band, not just pay
Advancement titles vary widely across institutions, so an 'associate' at one organization may do the work of a 'coordinator' or 'officer' at another. Before accepting an offer, clarify which prospect portfolio tier and gift level you'll own, since those details drive your promotion timeline.
Advancement Associate Jobs: Frequently Asked Questions
Which companies are hiring the most advancement associates?
The companies hiring the most advancement associates right now include Boston University, Farmers Insurance, and California State University, with the largest share of openings in Massachusetts, Missouri, and California, based on current listings on Migrate Mate as of November 2026. Universities running active capital campaigns and regional health systems with growing foundations tend to post the most consistently throughout the year.
How many advancement associate jobs are remote?
About 83% of advancement associate openings are fully remote or hybrid as of November 2026, though the share varies significantly by function. Roles focused on donor communications, database management, and gift processing are more likely to be remote, while positions centered on events, in-person cultivation, or stewardship visits typically require on-site presence at least part of the week.
How do you become an advancement associate?
Start by earning a bachelor's degree in a related field such as communications, nonprofit management, or business. Gain hands-on experience through internships or volunteer roles in development offices, alumni relations, or fundraising campaigns. Build proficiency in a donor management system, develop strong written communication skills, and pursue entry-level positions like development coordinator or annual fund assistant to establish a foundation before moving into an associate role.
Can you get hired as an advancement associate with little or no experience?
Yes, some institutions hire candidates with limited direct experience if they demonstrate relevant transferable skills. Volunteer fundraising, event coordination, database work, or administrative roles in nonprofit or education settings all signal readiness. Tailoring your application to show familiarity with donor stewardship concepts and gift processing basics, even from coursework or internships, meaningfully strengthens your candidacy for entry-level advancement associate openings.
What does the advancement associate interview process look like?
Most advancement associate interviews involve an initial phone or video screen with HR, followed by one or two rounds with the development team, which may include a director of development or major gifts officer. Expect questions about your experience with donor data, gift acknowledgment workflows, and how you handle competing priorities during campaign pushes. Some employers include a short writing exercise or ask you to walk through a scenario involving a donor discrepancy or lapsed giving record.
Where can I find and apply to advancement associate jobs?
You can find and apply to advancement associate jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your background and preferences, and apply directly to each listing that fits your goals.
See All 35 Advancement Associate Jobs
Find roles that match your experience and apply in just a few clicks.
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