Finance Administrator Jobs in Colorado

INTRODUCTION

National Jewish Health is seeking a Grants and Financial Administrator to support faculty and research teams by managing institutional, restricted, and grant funding from application to award closeout. This position oversees the full grant submission process, ensures compliance with sponsor and institutional requirements, and provides accurate, timely financial management for research projects, labs, and departmental funds.

The ideal candidate will:

• Oversee accurate, compliant management of research funding, from budget development to financial reporting.
• Coordinate and submit grant applications on time, ensuring all guidelines and requirements are met.
• Provide clear financial projections, identify funding gaps, and recommend solutions to investigators and leadership.
• Ensure institutional, restricted, and donation funds are accurately tracked and aligned with regulations and policies.
• Collaborate effectively with researchers, staff, and external partners to support successful research operations.

As the leading respiratory hospital in the nation, National Jewish Health is pioneering a new era of preventive and personalized medicine. By combining comprehensive care, academic education, and groundbreaking research, we develop treatments that help patients live more productive lives. If you believe in Breathing Science is Life®, we invite you to join our team.

Position Summary

Responsible for the administration of faculty institutional, restricted and grant funding. This includes managing the application process for grant submissions, financial management of all research funds and administration of human resource related functions. May also be responsible for the management of division and department funds.

Essential Duties

• Responsible for the financial management of externally funded research projects. Coordinates all aspects of the application process, ensuring they are submitted in an accurate and timely manner, consistent with sponsor and institutional requirements. Ensures awarded projects are properly managed within the budget and terms & conditions of the award.

• Develops budgets for grant applications, labs, institutional, restricted fund projects and collaborations. Works closely with faculty and core facilities to ensure that proposed budgets accurately reflect research needs and meet all funding guidelines and restrictions.

• Responsible for the financial management and compliance of institutional, Academic Enrichment Funds, and restricted donation funds. Manages transactions and costs to ensure accuracy and fund availability. Ensures expenditures are compliant with all relevant regulations and policies.

• Prepares reports of actual and projected financial position for individual divisions, cores, projects and an investigator's complete portfolio. Identifies funding gaps and opportunities and makes recommendations to address. Meets regularly with investigators and/or core directors to review finances.

• Assists faculty members with the administrative responsibilities of Human Resources and Payroll. Coordinates and submits new hire requisitions, affiliate placements, annual performance evaluations, merit increases, promotions and terminations. Edits time in KRONOS, the automated payroll system.

• Responsible for completing time and effort reports for faculty and staff and obtaining the required approvals. Works with faculty and staff to resolve any issues concerning effort. Meets institutional deadlines for the submission of time and effort reports.

• Works with faculty and external vendors with regard to capital equipment purchases, maintenance of equipment, and accounting issues. Ensures that purchase requisitions for capital equipment are routed appropriately for the required signatures.

• Invoices and receives payments from external organizations for core services and restricted funding. Tracks and ensures payments are collected in a timely manner.

Other Duties

• May be responsible for data entry of research chargebacks for research core facilities.

Competencies

• Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.

• Attention to Detail: Follows Procedures, ensures high quality output, takes action, sets standards for excellence, ensures high quality, takes responsibility, encourages others to take responsibility.

• Building Trust: Operates with Integrity; discloses own positions, remains open to ideas, supports others.

• Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.

• Informing and Communicating: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

• Managing Work and Time / Project Management: Effectively managing one’s time and resources to ensure that work is completed efficiently. Effectively manages project(s) by appropriately focusing attention on the critical few priorities; effectively creates and executes against project timelines based on priorities, resource availability, and other project requirements (i.e., budget); effectively evaluates planned approaches, determines feasibility, and makes adjustments when needed.

• Problem Solving: Uses issue identification, data relation and comparison, pattern recognition and information gathering to create analyses and make recommendations.

Supervisory or Managerial Responsibility

None

Travel

None

Core Values

• Be available to work as scheduled and report to work on time.

• Be willing to accept supervision and work well with others.

• Be well groomed, appropriately for your role and wear ID Badge visibly.

• Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.

• Promotes a workplace culture based on mutual respect and merit, where all individuals are treated fairly and provided with equal opportunity to contribute to the mission and goals of the institution.

• Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.

• Wears appropriate PPE as outlined by the infection control policies and procedures.

• Demonstrates compliance with all state, federal and all other regulatory agency requirements.

Minimum Qualifications

• Education: Bachelor’s degree required. Major in Healthcare, Business Administration or Finance preferred.

• Work Experience: A minimum of three (3) years financial administration ideally in an academic, research or governmental organization required. Experience with grants and related regulations, preferred.

• Special Training, Certification or Licensure: None

Salary Range: $67,454.40 - $89,208.44

Benefits

At National Jewish Health, we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care, our employees are our greatest asset. With that in mind, we have designed a valuable, comprehensive benefits package to meet the needs of our employees and their families.

• Comprehensive Medical Coverage: Multiple Cigna health plans for Colorado, regional office and remote employees. Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available to pair with some plans.

• Paid Time Off: Generous PTO accruals to use for vacation and sick days, and six paid holidays, all compliant with Colorado state sick leave regulations.

• Dental & Vision Plans: Coverage effective the first of the month after hire.

• Retirement Savings: 403(b) plan with employer contributions after two years.

• Wellness Incentives: Earn up to $200 annually for preventive health activities.

• Tuition Reimbursement: Up to $5,250 annually for full-time and part-time employees.

• Child Care Assistance: Childcare Flex Spending Account (FSA) with annual employer contribution.

• Loan Forgiveness: Public Service Loan Forgiveness (PSLF) eligible employer.

• Disability & Life Insurance: Employer-paid plans and optional buy-up choices.

• Voluntary Benefits: Full suite of coverage options such as Accident, Hospital Indemnity and Legal Plan.

• Exclusive Discounts: Savings on local services, insurance, and RTD bus passes.

LOCATION

Location: National Jewish Health · Immunology and Genomic Medicine

Schedule

Schedule: Full Time, Day Shift, 8:00 am - 4:30 pm