Mid Level Grants and Contracts Specialist Jobs
Mid level grants and contracts specialist jobs go to professionals ready to own the full lifecycle of awards, guide junior staff through compliance requirements, and manage complex portfolios with minimal oversight. Openings run across Education, with employers like Johns Hopkins University and Medical College of Wisconsin hiring at this level now.
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INTRODUCTION
We are seeking a Sr. Grants and Contracts Analyst – Post-Award (Post-Award Sr GCA) who will provide dedicated professional level research funds management with specific responsibility for post-award functions including but not limited to: account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. This position works independently on a variety of grants/contracts that range from moderately to highly complex within the assigned divisional research team under the direction of the Grants and Contracts Manager. It will oversee and direct all aspects of complex award management activities and provide oversight to Grants and Contracts Analysts, including monitoring and managing accounts, audits, evaluations, and reporting. The ideal candidate should have experience in related fields, be able to lead and direct other employees, and take responsibility for personnel actions. This position is able to handle higher volumes and more complex portfolios than more junior GCA roles in the division.
Job Scope/Complexity
The Post-Award Sr GCA provides broad/in-depth financial guidance to faculty with active extramural funding mechanisms. The Post-Award Sr GCA is responsible for the financial management of all sponsored accounts for a given faculty. This position offers leadership, guidance and learning support to Grants and Contracts Analysts within the department and works closely with faculty and their staff for post-award research admin tasks.
Specific Duties & Responsibilities
- Serve as the faculty’s primary point of contact throughout all phases of the post-award process.
- Manage the sponsored portfolios of various faculty.
- Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to faculty on financial status of grants, contracts, and other relevant accounts; provide relevant updates and reports to Grants and Contracts Manager as needed.
- Meet at least quarterly with faculty to review all sponsored accounts.
- Review monthly financial reports and send to faculty.
- Serve as first level of approval for sponsored purchases, cost transfers, and other sponsored actions.
- Set and manage payroll/labor allocations against faculty sponsored accounts.
- Review and submit progress reports that do not require any type of signatory.
- Review and complete FSR Reconciliation Sheet.
- Submit non-financial reports (technical, invention, patent, etc.) to sponsor.
- Resolve deficit balances and control salary issues.
- Assign analysis and request submission tasks to Grants and Contracts Analysts as needed.
- Oversee the administrative aspects of awarded grants, including establishing project accounts, coordinating and tracking the negotiation of terms and conditions with funding agencies, and ensuring compliance with grant agreement terms and conditions and funder regulations.
- Ensure that project expenditures, financial transactions tracking, and account reconciliation are handled appropriately to ensure proper stewardship of grant funds.
- Stay abreast of relevant regulations, policies, and guidelines governing research administration.
- Facilitate contract negotiations with industry partners, government agencies, and other external entities.
- Provide leadership and guidance in the preparation of progress reports, financial reports, and other required documentation to funding agencies and sponsors in accordance with grant requirements and deadlines.
- Manage the process for delivering the technical and financial reports for private and government sponsors.
- Develop reports for forecasting and trending of expenditures of awards.
- Ensure compliance in all other areas related to grant and contract management, including compliance registrations, safety and environmental health issues, internal protocols, and conflicts of interest.
- Ensure that related post-award processes are coordinated appropriately by members of the JHURA/ORA, SPSS, and local grants and contracts units, including award setup, review, account setup verification, and ensure that staff are setup appropriately.
- Provide information and direct assistance required to complete contract and grant closeouts as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
- Manage the performance and efficiency of the Grants and Contracts Analysts at the discretion of the Grants and Contracts Manager.
- Attend regular training sessions to keep current on policies and procedures relevant to position responsibilities.
- Perform other duties as requested by the Director of Research Administration or the Grants and Contracts Manager.
MINIMUM QUALIFICATIONS
- Bachelor's Degree.
- Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
PREFERRED QUALIFICATIONS
- Knowledge of JHU online systems for budgets, purchasing and accounting.
- Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.
Technical Qualifications and Specialized Certifications
- Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including Uniform Guidance.
- Knowledge of modern ERP and grant management solutions used to track financial performance and compliance adherence. Knowledge of accounting and budgeting theory and practices.
Technical Skills & Expected Level of Proficiency
- Analytical Skills - Intermediate
- Attention to Detail - Intermediate
- Grant Closeout Procedures - Advanced
- Grant Proposal Preparation - Intermediate
- Grant Regulations - Intermediate
- Grants and Contracts Management - Advanced
- Oral and Written Communications - Intermediate
- Record Keeping - Intermediate
- Regulatory Compliance - Intermediate
- Relationship Management - Intermediate
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Sr. Grants & Contracts Analyst, PostAward
Role/Level/Range: ATP/04/PD
Starting Salary Range: $64,470 - $112,850 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30 - 5:00
FLSA Status: Exempt
Location: Remote
Department name: Research Finance
Personnel area: School of Nursing
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
INTRODUCTION
We are seeking a Sr. Grants and Contracts Analyst – Post-Award (Post-Award Sr GCA) who will provide dedicated professional level research funds management with specific responsibility for post-award functions including but not limited to: account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. This position works independently on a variety of grants/contracts that range from moderately to highly complex within the assigned divisional research team under the direction of the Grants and Contracts Manager. It will oversee and direct all aspects of complex award management activities and provide oversight to Grants and Contracts Analysts, including monitoring and managing accounts, audits, evaluations, and reporting. The ideal candidate should have experience in related fields, be able to lead and direct other employees, and take responsibility for personnel actions. This position is able to handle higher volumes and more complex portfolios than more junior GCA roles in the division.
Job Scope/Complexity
The Post-Award Sr GCA provides broad/in-depth financial guidance to faculty with active extramural funding mechanisms. The Post-Award Sr GCA is responsible for the financial management of all sponsored accounts for a given faculty. This position offers leadership, guidance and learning support to Grants and Contracts Analysts within the department and works closely with faculty and their staff for post-award research admin tasks.
Specific Duties & Responsibilities
- Serve as the faculty’s primary point of contact throughout all phases of the post-award process.
- Manage the sponsored portfolios of various faculty.
- Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to faculty on financial status of grants, contracts, and other relevant accounts; provide relevant updates and reports to Grants and Contracts Manager as needed.
- Meet at least quarterly with faculty to review all sponsored accounts.
- Review monthly financial reports and send to faculty.
- Serve as first level of approval for sponsored purchases, cost transfers, and other sponsored actions.
- Set and manage payroll/labor allocations against faculty sponsored accounts.
- Review and submit progress reports that do not require any type of signatory.
- Review and complete FSR Reconciliation Sheet.
- Submit non-financial reports (technical, invention, patent, etc.) to sponsor.
- Resolve deficit balances and control salary issues.
- Assign analysis and request submission tasks to Grants and Contracts Analysts as needed.
- Oversee the administrative aspects of awarded grants, including establishing project accounts, coordinating and tracking the negotiation of terms and conditions with funding agencies, and ensuring compliance with grant agreement terms and conditions and funder regulations.
- Ensure that project expenditures, financial transactions tracking, and account reconciliation are handled appropriately to ensure proper stewardship of grant funds.
- Stay abreast of relevant regulations, policies, and guidelines governing research administration.
- Facilitate contract negotiations with industry partners, government agencies, and other external entities.
- Provide leadership and guidance in the preparation of progress reports, financial reports, and other required documentation to funding agencies and sponsors in accordance with grant requirements and deadlines.
- Manage the process for delivering the technical and financial reports for private and government sponsors.
- Develop reports for forecasting and trending of expenditures of awards.
- Ensure compliance in all other areas related to grant and contract management, including compliance registrations, safety and environmental health issues, internal protocols, and conflicts of interest.
- Ensure that related post-award processes are coordinated appropriately by members of the JHURA/ORA, SPSS, and local grants and contracts units, including award setup, review, account setup verification, and ensure that staff are setup appropriately.
- Provide information and direct assistance required to complete contract and grant closeouts as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
- Manage the performance and efficiency of the Grants and Contracts Analysts at the discretion of the Grants and Contracts Manager.
- Attend regular training sessions to keep current on policies and procedures relevant to position responsibilities.
- Perform other duties as requested by the Director of Research Administration or the Grants and Contracts Manager.
MINIMUM QUALIFICATIONS
- Bachelor's Degree.
- Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
PREFERRED QUALIFICATIONS
- Knowledge of JHU online systems for budgets, purchasing and accounting.
- Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.
Technical Qualifications and Specialized Certifications
- Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including Uniform Guidance.
- Knowledge of modern ERP and grant management solutions used to track financial performance and compliance adherence. Knowledge of accounting and budgeting theory and practices.
Technical Skills & Expected Level of Proficiency
- Analytical Skills - Intermediate
- Attention to Detail - Intermediate
- Grant Closeout Procedures - Advanced
- Grant Proposal Preparation - Intermediate
- Grant Regulations - Intermediate
- Grants and Contracts Management - Advanced
- Oral and Written Communications - Intermediate
- Record Keeping - Intermediate
- Regulatory Compliance - Intermediate
- Relationship Management - Intermediate
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Sr. Grants & Contracts Analyst, PostAward
Role/Level/Range: ATP/04/PD
Starting Salary Range: $64,470 - $112,850 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30 - 5:00
FLSA Status: Exempt
Location: Remote
Department name: Research Finance
Personnel area: School of Nursing
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Mid Level Grants and Contracts Specialist Jobs: Frequently Asked Questions
How do I get a mid level grants and contracts specialist job?
Position your application around concrete ownership, not just task completion. Highlight grants or contracts you managed end to end, compliance issues you resolved independently, and any process improvements you led. Tailor your resume to match the funding agencies and contract vehicles listed in each job posting, and demonstrate familiarity with federal regulations like Uniform Guidance or FAR, depending on the role.
Which companies hire mid level grants and contracts specialists?
Companies hiring mid level grants and contracts specialists right now include Johns Hopkins University and Medical College of Wisconsin, based on current listings on Migrate Mate as of November 2026. Universities, nonprofit research institutions, government contractors, and healthcare systems are among the most consistent employers at this experience level.
Are there remote mid level grants and contracts specialist jobs?
Yes, though availability varies by employer and funding source. About 100% of mid level grants and contracts specialist openings are remote or hybrid as of November 2026, with fully remote roles more common at nonprofits and research organizations than at agencies requiring in-person oversight of contract performance.
How do I move up to a mid level grants and contracts specialist role?
Moving into a mid level role typically requires deepening your expertise beyond data entry and document prep. Build toward independently managing award budgets, interpreting agency regulations, and catching compliance gaps before they escalate. Taking on a full grant cycle or a moderate-value contract from solicitation to closeout, and documenting the measurable results, demonstrates the readiness employers look for at this stage.
Which industries hire the most mid level grants and contracts specialists?
Mid Level grants and contracts specialist roles concentrate in Education, based on current listings on Migrate Mate as of November 2026. These sectors rely heavily on federal, state, or private funding mechanisms that require dedicated compliance and award management professionals at the mid level to maintain audit-ready records and reporting standards.