Green Card Archivist Jobs
Archivist roles at universities, government agencies, and cultural institutions can qualify for EB-2 or EB-3 green card sponsorship through PERM labor certification. Employers file on your behalf, certifying that no qualified U.S. worker is available. A master's degree in library science or archival studies strengthens your EB-2 case.
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Get Access To All JobsINTRODUCTION
If you are a current University of Tampa student, please search for and apply to student jobs via Workday. Job applications for current students will not be considered if submitted through the external career center.
POSITION DETAILS
The Part-Time Archivist will work closely with the Library Archivist to process, catalog, digitize, preserve, and provide access to archival materials while ensuring adherence to archival best practices and professional standards.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Assist with archival projects documenting Dr. Janet Matthews, the history of The University of Tampa, and other special collections and institutional records.
- Arrange, describe, and process archival collections according to accepted archival standards and best practices.
- Create and maintain finding aids to improve discovery and access to archival materials.
- Catalog archival and special collections materials using the library's Integrated Library System (ILS), Alma.
- Manage and describe digital archival collections using Alma Digital (AlmaD).
- Create and update digital exhibits and online collections using Omeka.
- Apply and maintain appropriate metadata standards for archival and digital collections.
- Digitize photographs, documents, audiovisual materials, and other archival resources.
- Assist with the preservation, conservation, and proper storage of physical and digital archival materials.
- Conduct inventories and collection assessments.
- Assist in accessioning new materials and maintaining collection records.
- Support reference and research requests related to archival collections as assigned.
- Prepare materials for exhibits, presentations, and outreach activities.
- Maintain accurate records and project documentation.
- Perform other archival and special collections duties as assigned by the Library Archivist.
REQUIRED QUALIFICATIONS
- Bachelor's degree from an accredited institution.
- One to Two years of experience working with archival collections, special collections, libraries, museums, or cultural heritage organizations.
PREFERRED QUALIFICATIONS
- Master's degree in Library and Information Science (MLIS) or current enrollment in an MLIS, public history, museum studies, archives administration, or related graduate program.
- Experience working in archives, special collections, libraries, museums, or cultural heritage organizations.
- Experience creating finding aids and descriptive metadata.
- Familiarity with archival standards and best practices, including DACS and Dublin Core.
- Experience with digitization workflows and digital preservation practices.
- Experience using integrated library systems, digital repositories, content management systems, or exhibit platforms.
- Familiarity with Alma, Alma Digital (AlmaD), and/or Omeka preferred.
WORK HOURS
This is a part-time, term-limited position funded through a generous donation from Dr. Lee Matthews. Funding for the position is currently available for a three-year period. The position is expected to work approximately 20 hours per week, with a maximum of 29 hours per week and no more than 1,000 total hours during any 12-month period.
The schedule for this position is flexible. The individual will need to work at least 5 hours per week Monday-Friday between 8am-3pm. The rest of the work hours will fall within the library open hours.
SUBMISSION GUIDELINES
To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
BACKGROUND CHECK REQUIREMENTS
Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.
ADDITIONAL INFORMATION
This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.
INTRODUCTION
If you are a current University of Tampa student, please search for and apply to student jobs via Workday. Job applications for current students will not be considered if submitted through the external career center.
POSITION DETAILS
The Part-Time Archivist will work closely with the Library Archivist to process, catalog, digitize, preserve, and provide access to archival materials while ensuring adherence to archival best practices and professional standards.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Assist with archival projects documenting Dr. Janet Matthews, the history of The University of Tampa, and other special collections and institutional records.
- Arrange, describe, and process archival collections according to accepted archival standards and best practices.
- Create and maintain finding aids to improve discovery and access to archival materials.
- Catalog archival and special collections materials using the library's Integrated Library System (ILS), Alma.
- Manage and describe digital archival collections using Alma Digital (AlmaD).
- Create and update digital exhibits and online collections using Omeka.
- Apply and maintain appropriate metadata standards for archival and digital collections.
- Digitize photographs, documents, audiovisual materials, and other archival resources.
- Assist with the preservation, conservation, and proper storage of physical and digital archival materials.
- Conduct inventories and collection assessments.
- Assist in accessioning new materials and maintaining collection records.
- Support reference and research requests related to archival collections as assigned.
- Prepare materials for exhibits, presentations, and outreach activities.
- Maintain accurate records and project documentation.
- Perform other archival and special collections duties as assigned by the Library Archivist.
REQUIRED QUALIFICATIONS
- Bachelor's degree from an accredited institution.
- One to Two years of experience working with archival collections, special collections, libraries, museums, or cultural heritage organizations.
PREFERRED QUALIFICATIONS
- Master's degree in Library and Information Science (MLIS) or current enrollment in an MLIS, public history, museum studies, archives administration, or related graduate program.
- Experience working in archives, special collections, libraries, museums, or cultural heritage organizations.
- Experience creating finding aids and descriptive metadata.
- Familiarity with archival standards and best practices, including DACS and Dublin Core.
- Experience with digitization workflows and digital preservation practices.
- Experience using integrated library systems, digital repositories, content management systems, or exhibit platforms.
- Familiarity with Alma, Alma Digital (AlmaD), and/or Omeka preferred.
WORK HOURS
This is a part-time, term-limited position funded through a generous donation from Dr. Lee Matthews. Funding for the position is currently available for a three-year period. The position is expected to work approximately 20 hours per week, with a maximum of 29 hours per week and no more than 1,000 total hours during any 12-month period.
The schedule for this position is flexible. The individual will need to work at least 5 hours per week Monday-Friday between 8am-3pm. The rest of the work hours will fall within the library open hours.
SUBMISSION GUIDELINES
To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
BACKGROUND CHECK REQUIREMENTS
Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.
ADDITIONAL INFORMATION
This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.
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Get Access To All JobsTips for Finding Green Card Sponsorship in Archivist
Align your degree with PERM requirements
PERM requires your employer to define a minimum qualification for the role. A master's in library science, archival studies, or a related field positions you for EB-2; a bachelor's with relevant experience typically qualifies under EB-3.
Target institutions with PERM filing history
Universities, federal agencies, state archives, and large museums file PERM applications far more regularly than private businesses. Search DOL OFLC disclosure data to confirm which employers have sponsored Archivist roles before applying.
Document specialized collections experience precisely
PERM job descriptions must match your actual background. Detail your hands-on work with specific formats like digital preservation, audiovisual materials, or government records, since vague credentials are harder for employers to certify during the labor audit process.
Use Migrate Mate to find sponsoring Archivist employers
Search Migrate Mate to identify employers actively sponsoring EB-2 and EB-3 green cards for Archivist positions, filtered by institution type and location, so you're applying where sponsorship is already an established practice.
Clarify sponsorship timing before accepting an offer
Ask whether the employer will begin PERM immediately after your start date or after a probationary period. Some institutions wait six to twelve months, which affects your long-term planning if you're currently on a temporary status with a fixed end date.
Verify your occupation category matches the I-140 petition
Archivist roles fall under SOC code 25-4011. Confirm your employer's PERM application uses the correct O*NET occupation profile, since misclassification can delay your I-140 or trigger a USCIS Request for Evidence.
Green Card Archivist: Frequently Asked Questions
Do Archivist roles commonly qualify for EB-2 or EB-3 green card sponsorship?
Archivist positions can qualify under either category. EB-2 applies when the role requires a master's degree or equivalent advanced credentials, which is standard at many universities and federal institutions. EB-3 covers roles where a bachelor's degree plus experience meets the job requirement. The PERM labor certification process applies to both, with your employer sponsoring you directly.
How does PERM green card sponsorship differ from H-1B sponsorship for Archivists?
Unlike H-1B visa, which is a temporary status subject to an annual lottery and a six-year cap, PERM sponsorship leads to lawful permanent residency with no annual cap at the EB-3 level for most nationalities. The PERM process is longer overall, typically one to three years from labor certification through green card approval, but the outcome is permanent rather than a visa you must renew or extend.
Where can I find Archivist employers who sponsor green cards?
Migrate Mate lets you search specifically for Archivist roles at employers with documented EB-2 and EB-3 sponsorship history. This saves you from applying to institutions that have never filed PERM applications, which is a common obstacle for foreign professionals in this field who assume all large employers sponsor visas.
What documentation strengthens my PERM case as an Archivist?
Your academic credentials, professional certifications like those offered through the Academy of Certified Archivists, and detailed records of your experience with specific collection types all support a strong PERM application. Your employer will need to demonstrate that your background matches the minimum qualifications defined in the labor certification, so precise documentation of your specialization matters significantly.
Can my employer start the PERM process while I'm on an H-1B or other temporary status?
Yes. PERM labor certification can run concurrently with your current work authorization. Starting early is practical because USCIS processing for the I-140 and subsequent adjustment of status adds significant time. If your priority date is current, concurrent filing of I-485 and I-140 may be possible, depending on your country of birth and the applicable visa bulletin.