H-1B Visa Associate Registrar Jobs
H-1B visa jobs for Associate Registrars exist across universities, hospitals, and healthcare networks that need degree-level expertise in records management, compliance, and accreditation. Employers sponsoring H-1B status file a certified LCA with DOL and an I-129 petition with USCIS, covering up to three years with extensions to six.
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Get Access To All JobsINTRODUCTION
Organize and execute processes to ensure accuracy and integrity in the creation and maintenance of academic records in the areas of student enrollment, registration, grade collection, and degree conferral. Produce and distribute academic records reports for internal and external constituencies. Advise on and administer academic policies.
This is a full time, benefits eligible, salaried position with a hiring range of $67,120 - $78,522 per year. This role is based onsite in Middlebury, VT.
CORE RESPONSIBILITIES:
- Evaluate, track, and approve students’ eligibility for degree conferral. Maintain lists of graduates for all degree dates. Coordinate academic records for Commencement ceremonies including ordering and distributing diplomas and preparing lists and rosters for Commencement.
- Advise upon and interpret academic policies as written in student handbooks. Serve as primary point of contact for academic policy information in assigned academic unit(s).
- Coordinate and execute registration procedures, timelines, and communication for assigned academic unit(s).
- Manage timely collection, processing, and publishing of grades for assigned academic unit(s). Produce grade reports for distribution to internal audiences.
- Record, track, and report on student enrollment statuses in Middlebury’s student information system, external databases (i.e. National Student Clearinghouse, VA Enrollment Manager, etc.) and via communication with administrative offices at Middlebury.
- Provide leadership to Office of the Registrar team members either through direct supervisory responsibilities or mentorship in a manner consistent with office procedures and guiding principles.
POSITION PREREQUISITES
- 5+ years’ experience in higher education and with student information systems required; Banner experience strongly preferred.
- Knowledge of higher ed administrative and academic procedures and their related best practices required. Must have knowledge and experience working with FERPA. Experience with tracking completion of degree requirements strongly preferred.
- Superior organizational skills, attention to detail, and ability to prioritize and manage critical, time-sensitive work and decisions required.
- Ability to work independently and exercise judgment on complex matters, handling confidential information with discretion and tact.
- Excellent written communication skills. Ability to communicate policy information directly and succinctly to all constituencies.
- Strong skills in advanced use of Microsoft Office Suite (especially Excel) required.
- Bachelor’s degree required. Post-baccalaureate school work or Master’s degree preferred.
- Some early morning, evening, and weekend work required during registration and graduation seasons.
PHYSICAL DEMANDS & WORKING CONDITIONS
Standard office working conditions.
OTHER
An offer for this position is contingent upon successful completion of a criminal background check and references.
BENEFITS
As an employee of Middlebury College in Vermont, you will enjoy being part of a vibrant supportive community.
Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens. Employees are eligible for robust educational assistance programs. The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including:
- MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events. Spouses or domestic partners are eligible to receive a card with the same privileges.
- Discounts on season passes at Middlebury College's Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
- Access to our Partner Inclusion Specialist that provides comprehensive support services to the spouses and partners of Middlebury employees.
- A full listing of our benefit offerings can be found on our or click to see some of the other fun perks of working at Middlebury.
Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.
INTRODUCTION
Organize and execute processes to ensure accuracy and integrity in the creation and maintenance of academic records in the areas of student enrollment, registration, grade collection, and degree conferral. Produce and distribute academic records reports for internal and external constituencies. Advise on and administer academic policies.
This is a full time, benefits eligible, salaried position with a hiring range of $67,120 - $78,522 per year. This role is based onsite in Middlebury, VT.
CORE RESPONSIBILITIES:
- Evaluate, track, and approve students’ eligibility for degree conferral. Maintain lists of graduates for all degree dates. Coordinate academic records for Commencement ceremonies including ordering and distributing diplomas and preparing lists and rosters for Commencement.
- Advise upon and interpret academic policies as written in student handbooks. Serve as primary point of contact for academic policy information in assigned academic unit(s).
- Coordinate and execute registration procedures, timelines, and communication for assigned academic unit(s).
- Manage timely collection, processing, and publishing of grades for assigned academic unit(s). Produce grade reports for distribution to internal audiences.
- Record, track, and report on student enrollment statuses in Middlebury’s student information system, external databases (i.e. National Student Clearinghouse, VA Enrollment Manager, etc.) and via communication with administrative offices at Middlebury.
- Provide leadership to Office of the Registrar team members either through direct supervisory responsibilities or mentorship in a manner consistent with office procedures and guiding principles.
POSITION PREREQUISITES
- 5+ years’ experience in higher education and with student information systems required; Banner experience strongly preferred.
- Knowledge of higher ed administrative and academic procedures and their related best practices required. Must have knowledge and experience working with FERPA. Experience with tracking completion of degree requirements strongly preferred.
- Superior organizational skills, attention to detail, and ability to prioritize and manage critical, time-sensitive work and decisions required.
- Ability to work independently and exercise judgment on complex matters, handling confidential information with discretion and tact.
- Excellent written communication skills. Ability to communicate policy information directly and succinctly to all constituencies.
- Strong skills in advanced use of Microsoft Office Suite (especially Excel) required.
- Bachelor’s degree required. Post-baccalaureate school work or Master’s degree preferred.
- Some early morning, evening, and weekend work required during registration and graduation seasons.
PHYSICAL DEMANDS & WORKING CONDITIONS
Standard office working conditions.
OTHER
An offer for this position is contingent upon successful completion of a criminal background check and references.
BENEFITS
As an employee of Middlebury College in Vermont, you will enjoy being part of a vibrant supportive community.
Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens. Employees are eligible for robust educational assistance programs. The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including:
- MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events. Spouses or domestic partners are eligible to receive a card with the same privileges.
- Discounts on season passes at Middlebury College's Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
- Access to our Partner Inclusion Specialist that provides comprehensive support services to the spouses and partners of Middlebury employees.
- A full listing of our benefit offerings can be found on our or click to see some of the other fun perks of working at Middlebury.
Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.
See all H-1B Visa Associate Registrar Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Associate Registrar Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship in Associate Registrar
Verify your degree supports specialty occupation
Associate Registrar roles that center on accreditation compliance, enrollment management, or regulatory reporting typically require a bachelor's degree in education administration, healthcare administration, or a related field. Pull your O*NET occupation profile now to confirm the degree requirements match your credentials before applying.
Target employers with active LCA filing history
Search Migrate Mate to find employers who have already certified LCAs for Associate Registrar or closely related registrar roles. Prior filings signal an established sponsorship process and reduce the risk that an employer is learning H-1B visa requirements for the first time on your application.
Confirm each worksite has its own certified LCA
If your role spans multiple campuses or hospital locations, your employer must file a separate certified LCA for each worksite. Raise this early in negotiations so your employer's immigration counsel accounts for every location before USCIS receives the I-129 petition.
Use the OFLC Wage Search to anchor salary conversations
Your employer's LCA must certify wages at or above the DOL prevailing wage for your specific location and job duties. Run the OFLC Wage Search for the Associate Registrar SOC code at your target city before your offer conversation so you know the floor, not just the market rate.
Align your resume to degree-level accreditation duties
USCIS scrutinizes whether the actual job duties require a specific bachelor's degree. Frame your resume around accreditation reporting, regulatory compliance, and policy interpretation rather than general administrative coordination, which may not clear the specialty occupation threshold.
Account for cap timing when negotiating your start date
H-1B cap-subject petitions follow a government-set selection cycle with rules that have changed recently. If your target employer is not cap-exempt, build at least six to nine months of lead time into your start-date discussion to avoid a gap in work authorization.
H-1B Visa Associate Registrar: Frequently Asked Questions
Does an Associate Registrar role qualify as an H-1B specialty occupation?
Yes, when the position centers on accreditation compliance, enrollment data governance, or regulatory reporting and requires at least a bachelor's degree in education administration, healthcare administration, or a directly related field. Employers strengthen the case by writing job descriptions that emphasize degree-dependent analytical duties over general office coordination. USCIS reviews the actual duties in the I-129 petition, so the job posting and offer letter need to reflect that degree-level framing consistently.
Which types of employers sponsor H-1B visas for Associate Registrars?
Universities, community colleges, hospital networks, and large healthcare systems are the most active sponsors because they maintain accreditation obligations that require dedicated registrar expertise. Many of these institutions are cap-exempt, meaning their H-1B petitions bypass the annual selection process entirely. You can browse verified H-1B-sponsoring employers for this role on Migrate Mate, which surfaces employers with documented LCA filing history.
What documents should I gather before an employer begins the H-1B process?
Start with your original degree certificates and transcripts, any credential evaluations if your degree is from outside the United States, and professional licenses if the role requires them. Your employer's immigration counsel will also need a detailed job description that maps every core duty to a specific degree requirement. Having a draft of that description ready, alongside your CV, speeds up the LCA filing stage with DOL significantly.
How long does H-1B status last for an Associate Registrar position?
USCIS grants H-1B status for up to three years on the initial petition, and your employer can file extensions to reach a six-year maximum. Beyond six years, further extensions are available only if you have an approved I-140 immigrant visa petition or a pending PERM labor certification that has been on file for at least 365 days. Planning for that threshold early matters if you intend to stay in the role long-term.
Can my employer use one LCA if I work at more than one campus or facility?
No. Each distinct worksite requires its own certified LCA from DOL before USCIS can approve the I-129 petition for that location. If your Associate Registrar role involves regular duties at a second campus or satellite office, your employer must identify and certify every worksite upfront. Adding a worksite after approval requires a new LCA and an amended petition, which adds cost and processing time.