J-1 Visa Billing Representative Jobs
Billing Representative roles in the United States can accommodate J-1 visa holders under the Trainee or Intern program category, depending on your career stage. Securing sponsorship requires a designated sponsor organization to issue your DS-2019 and approve your training plan before you start work.
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Get Access To All JobsJob Title: Accounts Payable, Billing Clerk 3
Estimated Start Date: 4 May 2026
Building Location: Franklin IN
On-Site Full Time
Daily Schedule: First shift - Full time role 40 hours a week. 8am-4:30pm.
Estimated Duration: 12 months
Pay Range: $23-26/hr
Interview Process Rounds: 1
Interview Timeline: Planned Request Date: ASAP Tentative Interview Dates: ASAP
Job Description
Summary: The main function of an accounts payable/billing clerk is to compile data, compute fees and charges and prepare invoices for billing purposes. A typical accounts payable, billing clerk is responsible for computing company charges, itemizing statements or invoices and computing payroll.
Job Responsibilities:
- Balance and reconcile batch control totals with source documents or computer listings in order to locate errors, encode correct amounts, or prepare correction records.
- Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
- Reconcile and post receipts for cash received by various departments.
- Perform bookkeeping work, including posting data and keeping other records concerning costs and shipments.
- Compute payroll and retirement amounts, applying knowledge of payroll deductions, actuarial tables, disability factors, and survivor allowances.
- Maintain ledgers and registers, posting charges and refunds to individual funds, and computing and verifying balances.
Skills:
- Verbal and written communication skills, attention to detail, and critical thinking.
- Ability to work independently and manage one's time.
- Ability to apply accounting and mathematical principles to work as needed.
- Knowledge of federal, state, and company policies, procedures and regulations as related to accounting.
- Previous experience with computer applications, such as Micr Word, Excel and PowerPoint, and any other related accounting software.
Education/Experience:
- High school diploma or GED required. Associate's degree in accounting or related financial discipline preferred.
- 5-7 years financial and/or accounting experience required.
Why this Role? In this position, you'll play a key role in keeping our financial operations running smoothly. You'll process and verify invoices, ensure materials or services have been received, and accurately enter information into the ERP system. You'll also support our suppliers by answering questions and reconciling account balances. Your work directly supports timely payments and helps maintain strong supplier relationships. This role is essential to ensuring uninterrupted delivery of the goods and services that keep our business moving.
Typical Day or Week in the Role
Typical task breakdown:
- Invoice Processing & Accounts Payable Support Manage end-to-end invoice processing, including verifying receipt of goods or services, entering invoices into the ERP system, and confirming accuracy of quantities and dollar amounts. Respond to supplier inquiries and reconcile account balances to supplier statements. Prepare payment runs-including check, ACH, and wire transactions-to ensure suppliers are paid according to agreed terms and business operations continue without interruption.
- Monthly Accounting Activities Support the accounting team by preparing select journal entries, performing reconciliations, and assisting with monthly close activities.
- Record Maintenance Maintain complete and accurate financial records by filing, organizing, and safeguarding accounting documents.
- Office & Mail Coordination Coordinate incoming and outgoing mail and provide general office support as needed.
- Cross-Functional Collaboration Independently manage daily work while collaborating with internal partners, including the accounting team, supply chain, and immediate supervisor. Primary stakeholders are internal customers.
- Compliance & Internal Controls Follow all internal control policies and procedures to help reduce financial risk and ensure compliance with company standards.
Interaction with team: This role is an individual contributor position, but you'll collaborate with team members daily. You'll work closely with the accounting team, supply chain partners, and your immediate supervisor to ensure smooth financial operations and clear communication across functions.
Work environment: Office environment; business-casual attire
Years of experience: 5-7 years of Accounts Payable experience required.
Degree requirement: High school diploma or GED required; an Associate's degree in Accounting or a related financial field is preferred.
Technical Skills (Required)
Top 3 Skills:
- Solid understanding of basic accounting principles
- Proficiency in MS Office, including Excel, Outlook, and Adobe tools
- Strong data entry accuracy and speed
(Desired)
- Experience with QAD/MFGPro ERP system
Soft Skills (Required)
- Exceptional attention to detail
- Strong written and verbal communication skills
- Effective problem-solving abilities
(Desired)
- Solid time-management skills
Disqualifiers/Red Flags:
- Insufficient Accounts Payable Experience Candidates who do not meet the minimum requirement of 5-7 years of Accounts Payable experience or cannot demonstrate hands-on AP processing (invoice entry, 3-way match, payment preparation, supplier reconciliation, etc.).
- Inability to Follow Standard Work or Procedures Difficulty adhering to documented processes, internal controls, or workflow instructions; inconsistent application of steps required for accurate invoice handling, reconciliation, or financial recordkeeping.
- Poor Attention to Detail / Accuracy Issues Frequent errors in data entry, invoice coding, matching of quantities and dollar amounts, or document handling that would credit.
Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support. Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Job Title: Accounts Payable, Billing Clerk 3
Estimated Start Date: 4 May 2026
Building Location: Franklin IN
On-Site Full Time
Daily Schedule: First shift - Full time role 40 hours a week. 8am-4:30pm.
Estimated Duration: 12 months
Pay Range: $23-26/hr
Interview Process Rounds: 1
Interview Timeline: Planned Request Date: ASAP Tentative Interview Dates: ASAP
Job Description
Summary: The main function of an accounts payable/billing clerk is to compile data, compute fees and charges and prepare invoices for billing purposes. A typical accounts payable, billing clerk is responsible for computing company charges, itemizing statements or invoices and computing payroll.
Job Responsibilities:
- Balance and reconcile batch control totals with source documents or computer listings in order to locate errors, encode correct amounts, or prepare correction records.
- Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
- Reconcile and post receipts for cash received by various departments.
- Perform bookkeeping work, including posting data and keeping other records concerning costs and shipments.
- Compute payroll and retirement amounts, applying knowledge of payroll deductions, actuarial tables, disability factors, and survivor allowances.
- Maintain ledgers and registers, posting charges and refunds to individual funds, and computing and verifying balances.
Skills:
- Verbal and written communication skills, attention to detail, and critical thinking.
- Ability to work independently and manage one's time.
- Ability to apply accounting and mathematical principles to work as needed.
- Knowledge of federal, state, and company policies, procedures and regulations as related to accounting.
- Previous experience with computer applications, such as Micr Word, Excel and PowerPoint, and any other related accounting software.
Education/Experience:
- High school diploma or GED required. Associate's degree in accounting or related financial discipline preferred.
- 5-7 years financial and/or accounting experience required.
Why this Role? In this position, you'll play a key role in keeping our financial operations running smoothly. You'll process and verify invoices, ensure materials or services have been received, and accurately enter information into the ERP system. You'll also support our suppliers by answering questions and reconciling account balances. Your work directly supports timely payments and helps maintain strong supplier relationships. This role is essential to ensuring uninterrupted delivery of the goods and services that keep our business moving.
Typical Day or Week in the Role
Typical task breakdown:
- Invoice Processing & Accounts Payable Support Manage end-to-end invoice processing, including verifying receipt of goods or services, entering invoices into the ERP system, and confirming accuracy of quantities and dollar amounts. Respond to supplier inquiries and reconcile account balances to supplier statements. Prepare payment runs-including check, ACH, and wire transactions-to ensure suppliers are paid according to agreed terms and business operations continue without interruption.
- Monthly Accounting Activities Support the accounting team by preparing select journal entries, performing reconciliations, and assisting with monthly close activities.
- Record Maintenance Maintain complete and accurate financial records by filing, organizing, and safeguarding accounting documents.
- Office & Mail Coordination Coordinate incoming and outgoing mail and provide general office support as needed.
- Cross-Functional Collaboration Independently manage daily work while collaborating with internal partners, including the accounting team, supply chain, and immediate supervisor. Primary stakeholders are internal customers.
- Compliance & Internal Controls Follow all internal control policies and procedures to help reduce financial risk and ensure compliance with company standards.
Interaction with team: This role is an individual contributor position, but you'll collaborate with team members daily. You'll work closely with the accounting team, supply chain partners, and your immediate supervisor to ensure smooth financial operations and clear communication across functions.
Work environment: Office environment; business-casual attire
Years of experience: 5-7 years of Accounts Payable experience required.
Degree requirement: High school diploma or GED required; an Associate's degree in Accounting or a related financial field is preferred.
Technical Skills (Required)
Top 3 Skills:
- Solid understanding of basic accounting principles
- Proficiency in MS Office, including Excel, Outlook, and Adobe tools
- Strong data entry accuracy and speed
(Desired)
- Experience with QAD/MFGPro ERP system
Soft Skills (Required)
- Exceptional attention to detail
- Strong written and verbal communication skills
- Effective problem-solving abilities
(Desired)
- Solid time-management skills
Disqualifiers/Red Flags:
- Insufficient Accounts Payable Experience Candidates who do not meet the minimum requirement of 5-7 years of Accounts Payable experience or cannot demonstrate hands-on AP processing (invoice entry, 3-way match, payment preparation, supplier reconciliation, etc.).
- Inability to Follow Standard Work or Procedures Difficulty adhering to documented processes, internal controls, or workflow instructions; inconsistent application of steps required for accurate invoice handling, reconciliation, or financial recordkeeping.
- Poor Attention to Detail / Accuracy Issues Frequent errors in data entry, invoice coding, matching of quantities and dollar amounts, or document handling that would credit.
Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support. Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
See all 8+ Billing Representative jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Billing Representative roles.
Get Access To All JobsTips for Finding J-1 Visa Sponsorship in Billing Representative
Align your training plan with billing workflows
Your DS-2019 training plan must detail specific billing competencies you'll develop, such as medical coding, accounts receivable, or revenue cycle management. Vague plans get rejected. Match your plan's objectives directly to your host employer's billing department structure.
Verify your J-1 category before applying
Current students pursuing credit typically qualify under the Intern category, while recent graduates with billing or finance experience use the Trainee category. Applying under the wrong category stalls your DS-2019 issuance and can force a restart with your designated sponsor.
Search Migrate Mate for J-1-compatible roles
Filter by billing and finance roles on Migrate Mate to find U.S. employers who have hosted international exchange visitors before. Prior hosting history signals an employer already understands the DS-2019 process and training plan requirements.
Confirm your host employer's E-Verify enrollment
Designated sponsors require host employers to be E-Verify enrolled before issuing your DS-2019. Ask the hiring manager directly during the offer stage, not after signing. A non-enrolled employer cannot serve as your host without first completing E-Verify registration.
Document your billing credentials before outreach
Gather transcripts, professional certifications such as a Certified Professional Biller credential, and any employer reference letters before contacting designated sponsors. Sponsors evaluate whether your background justifies the training objectives you're requesting.
Clarify the two-year home residency rule early
Some J-1 Trainee participants from certain countries or government-funded programs must return home for two years after their exchange. Confirm your status with your designated sponsor before accepting an offer, since this affects any future H-1B or green card plans.
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Find Billing Representative JobsBilling Representative J-1 Visa: Frequently Asked Questions
Which J-1 program category fits a Billing Representative role?
The Trainee category fits most Billing Representative positions for professionals who have a degree in business, finance, or a related field plus at least one year of relevant experience outside the U.S. Current students enrolled in a degree program may qualify under the Intern category if the placement is related to their coursework and grants academic credit.
Who actually sponsors my J-1 visa for a billing position?
A U.S. Department of State-designated sponsor organization, not your hiring employer, issues your DS-2019 and holds legal responsibility for your J-1 status. Organizations such as Cultural Vistas or AIPT commonly administer Trainee programs. Your employer serves as the host organization and must agree to the training plan, but they are not your visa sponsor.
How do I find a U.S. employer willing to host a J-1 Trainee in billing?
Search for billing and revenue cycle roles on Migrate Mate, which surfaces employers with prior international hiring activity. When reaching out, mention that the J-1 Trainee program places no H-1B lottery burden on the employer and that the designated sponsor handles compliance monitoring. Smaller healthcare systems and outsourced billing companies often host Trainees more readily than large hospital networks.
What does the billing-specific training plan need to include?
Your training plan, typically formatted on a DOL Form DS-7002, must outline the specific billing tasks you will perform each month, the skills you will gain, and how those skills differ from what you already possess. For billing roles, this means detailing exposure to coding systems, payer contract interpretation, denial management, and compliance with U.S. billing regulations rather than generic office tasks.
Can the two-year home residency requirement affect a billing career path in the U.S.?
Yes. If the two-year home country physical presence requirement applies to you, you cannot change to H-1B status or most immigrant visa categories until you fulfill it or obtain a waiver. This matters for billing professionals who want to stay in the U.S. long-term. Confirm whether your country of nationality, your funding source, or your skill set triggers this requirement before accepting a J-1 Trainee placement.
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