J-1 Visa Record To Report Jobs
Record to Report roles in accounting and finance qualify for J-1 sponsorship under the Trainee or Intern program category, depending on your experience level. Designated sponsor organizations issue your DS-2019 and oversee your structured training plan while a U.S. host employer provides the actual placement.
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Get Access To All JobsWe are seeking a Director of Student Records who will be a senior administrative official who provides leadership and oversight for all student records management at the School of Government and Policy in Washington, D.C. This position is responsible for establishing the academic calendar, managing class schedules, overseeing student information systems, and ensuring compliance with all applicable regulations. The Director reflects a strong service philosophy and acts as a strategic advisor to faculty and administration in the development and implementation of academic policies. The position provides critical data for institutional decision-making and partners with academic offices and faculty to seek innovative processes, policy, and technological solutions that support student success while maintaining established best practices and regulatory compliance. This position functions very independently with minimal oversight by the Associate Dean of Admissions and Student Affairs. The Director serves as both a divisional and functional representative on various university committees and is expected to promote an innovative and strategic mindset while ensuring compliance with all policies and regulations. The role requires exceptional initiative, judgment, and a customer-service orientation, with responsibility aligning with the significant autonomy of the position.
Specific Duties & Responsibilities
Student Records Management
- Oversee all aspects of student records for every applicable term, ensuring accuracy, integrity, and compliance with university policies and federal regulations.
- Provide oversight for compliance with the Family Educational Rights and Privacy Act (FERPA) to preserve the confidentiality and archival integrity of education records.
- Manage student graduation clearance and record review processes, including data updates for SGP in readiness for May and December degree conferral.
- Establish and communicate policies and procedures regarding registration and student records access.
- Ensure accurate and compliant updates to student academic records, including program declarations, academic standing, and internal and external credit postings.
- Oversee degree audits and graduation eligibility based on progress-to-degree analyses and student cohort data.
- Ensure all degrees and honors designations are awarded and all graduation recommendations are distributed and returned to appropriate offices.
Registration and Scheduling
- Create and maintain the SGP academic calendar in coordination with university-wide initiatives and school leadership.
- Configure student information systems for registration periods and oversee all course, classroom and exam scheduling processes.
- Oversee the conferral process, including producing the potential graduate list for commencement and all activities related to end of term, diploma and transcript orders.
- Execute beginning of term and corresponding end of term processing each semester.
- Create and manage policies around changes of student status, including the processing of drop/adds, course withdrawals, and other administrative actions in coordination with university initiatives.
- Oversee inter-divisional registration and work closely with SEAM, other JHU Directors of Records, and the Office of the University Registrar to create a seamless process for students.
Data Management and Reporting
- Develop, prepare, analyze, and distribute reports on enrollment and student performance for Dean, Associate Deans, faculty, and staff.
- Ensure accurate and timely statistical reporting for internal and external use, including IPEDS reporting to state and federal government.
- Create ad hoc reports on enrollment and student performance, and provide demographic information for university-wide initiatives including 1098-T tax reporting.
- Collaborate with school leadership to create systems, reports, and processes that support a sophisticated data-driven environment with accurate and robust information for decision-making.
- Share data with many constituencies across the school and university, providing critical data promptly for enrollment and financial planning, strategic modeling, and survey responses.
- Ensure the ability to consistently provide accurate data while maintaining confidentiality of sensitive and personal information.
Systems and Technology
- Implement and oversee new information and data systems with guidance from the Office of the University Registrar.
- Serve as training lead on SIS for new employees across the division.
- Manage SGP cases in case management system and ensure data integrity across all platforms.
- Oversee versioning and maintenance of degree audit system.
- Propose and advance processes and systems that actively safeguard student data.
Academic Policies and Compliance
- Coordinate publication of SGP content in the annual university catalog in collaboration with school leadership.
- Advise students, faculty, and staff regarding academic policies and procedures.
- Act as the designated school official for all enrollment-related reporting and serve as Designated School Official for Veterans Administration benefits and students with other military sponsorship, including periodic audits.
- Schedule oral exams to qualify for honors and coordinate nominations of SGP students for membership in Phi Beta Kappa.
- Review departmental and university policies and procedures and make recommendations for change when appropriate.
Leadership and Collaboration
- Develop and implement office procedures and staff training; may supervise staff and evaluate performance.
- Provide leadership in executing all student records-related functions and in using established best practices while promoting an innovative and strategic mindset.
- Provide leadership during school commencement ceremonies, including event logistics, program copy, and other related tasks.
- Oversee all records office tasks following school and university policies and operational guidelines from the Office of the University Registrar.
- Perform other duties as assigned.
Minimum Qualifications
- Bachelor's Degree.
- Seven years of progressively responsible experience in higher education administration and records management. Experience should include at least two years of supervisory experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Classified Title: Director Student Records-Divisional
Job Posting Title (Working Title): Director of Student Records (School of Government & Policy)
Role/Level/Range: ACRP/04/MF
Starting Salary Range: $75,100 - $131,700 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday-Friday 8:30am-5pm
FLSA Status: Exempt
LOCATION
Location: District of Columbia
Department name: Staff
Personnel area: School of Government & Policy
We are seeking a Director of Student Records who will be a senior administrative official who provides leadership and oversight for all student records management at the School of Government and Policy in Washington, D.C. This position is responsible for establishing the academic calendar, managing class schedules, overseeing student information systems, and ensuring compliance with all applicable regulations. The Director reflects a strong service philosophy and acts as a strategic advisor to faculty and administration in the development and implementation of academic policies. The position provides critical data for institutional decision-making and partners with academic offices and faculty to seek innovative processes, policy, and technological solutions that support student success while maintaining established best practices and regulatory compliance. This position functions very independently with minimal oversight by the Associate Dean of Admissions and Student Affairs. The Director serves as both a divisional and functional representative on various university committees and is expected to promote an innovative and strategic mindset while ensuring compliance with all policies and regulations. The role requires exceptional initiative, judgment, and a customer-service orientation, with responsibility aligning with the significant autonomy of the position.
Specific Duties & Responsibilities
Student Records Management
- Oversee all aspects of student records for every applicable term, ensuring accuracy, integrity, and compliance with university policies and federal regulations.
- Provide oversight for compliance with the Family Educational Rights and Privacy Act (FERPA) to preserve the confidentiality and archival integrity of education records.
- Manage student graduation clearance and record review processes, including data updates for SGP in readiness for May and December degree conferral.
- Establish and communicate policies and procedures regarding registration and student records access.
- Ensure accurate and compliant updates to student academic records, including program declarations, academic standing, and internal and external credit postings.
- Oversee degree audits and graduation eligibility based on progress-to-degree analyses and student cohort data.
- Ensure all degrees and honors designations are awarded and all graduation recommendations are distributed and returned to appropriate offices.
Registration and Scheduling
- Create and maintain the SGP academic calendar in coordination with university-wide initiatives and school leadership.
- Configure student information systems for registration periods and oversee all course, classroom and exam scheduling processes.
- Oversee the conferral process, including producing the potential graduate list for commencement and all activities related to end of term, diploma and transcript orders.
- Execute beginning of term and corresponding end of term processing each semester.
- Create and manage policies around changes of student status, including the processing of drop/adds, course withdrawals, and other administrative actions in coordination with university initiatives.
- Oversee inter-divisional registration and work closely with SEAM, other JHU Directors of Records, and the Office of the University Registrar to create a seamless process for students.
Data Management and Reporting
- Develop, prepare, analyze, and distribute reports on enrollment and student performance for Dean, Associate Deans, faculty, and staff.
- Ensure accurate and timely statistical reporting for internal and external use, including IPEDS reporting to state and federal government.
- Create ad hoc reports on enrollment and student performance, and provide demographic information for university-wide initiatives including 1098-T tax reporting.
- Collaborate with school leadership to create systems, reports, and processes that support a sophisticated data-driven environment with accurate and robust information for decision-making.
- Share data with many constituencies across the school and university, providing critical data promptly for enrollment and financial planning, strategic modeling, and survey responses.
- Ensure the ability to consistently provide accurate data while maintaining confidentiality of sensitive and personal information.
Systems and Technology
- Implement and oversee new information and data systems with guidance from the Office of the University Registrar.
- Serve as training lead on SIS for new employees across the division.
- Manage SGP cases in case management system and ensure data integrity across all platforms.
- Oversee versioning and maintenance of degree audit system.
- Propose and advance processes and systems that actively safeguard student data.
Academic Policies and Compliance
- Coordinate publication of SGP content in the annual university catalog in collaboration with school leadership.
- Advise students, faculty, and staff regarding academic policies and procedures.
- Act as the designated school official for all enrollment-related reporting and serve as Designated School Official for Veterans Administration benefits and students with other military sponsorship, including periodic audits.
- Schedule oral exams to qualify for honors and coordinate nominations of SGP students for membership in Phi Beta Kappa.
- Review departmental and university policies and procedures and make recommendations for change when appropriate.
Leadership and Collaboration
- Develop and implement office procedures and staff training; may supervise staff and evaluate performance.
- Provide leadership in executing all student records-related functions and in using established best practices while promoting an innovative and strategic mindset.
- Provide leadership during school commencement ceremonies, including event logistics, program copy, and other related tasks.
- Oversee all records office tasks following school and university policies and operational guidelines from the Office of the University Registrar.
- Perform other duties as assigned.
Minimum Qualifications
- Bachelor's Degree.
- Seven years of progressively responsible experience in higher education administration and records management. Experience should include at least two years of supervisory experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Classified Title: Director Student Records-Divisional
Job Posting Title (Working Title): Director of Student Records (School of Government & Policy)
Role/Level/Range: ACRP/04/MF
Starting Salary Range: $75,100 - $131,700 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday-Friday 8:30am-5pm
FLSA Status: Exempt
LOCATION
Location: District of Columbia
Department name: Staff
Personnel area: School of Government & Policy
See all 8+ Record To Report jobs
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship in Record To Report
Align your DS-2019 training plan precisely
Your designated sponsor requires a detailed training plan outlining specific Record to Report competencies you'll develop, such as month-end close procedures, reconciliation workflows, and financial reporting standards. Vague plans get rejected, so map each objective to a concrete skill.
Distinguish Intern from Trainee category early
If you're currently enrolled in a degree program, the Intern category applies. If you've graduated within the past 12 months or hold relevant work experience, the Trainee category is correct. Misclassifying your category delays DS-2019 issuance by weeks.
Search Migrate Mate for host employers already familiar with J-1 accounting placements
Use Migrate Mate to identify U.S. companies that have hosted J-1 exchange visitors in finance and accounting functions, so you're targeting employers who understand the host organization agreement and training plan requirements.
Verify your host employer's EIN and legal entity details
Your designated sponsor must confirm the host employer's legal name, EIN, and worksite address before issuing the DS-2019. Discrepancies between the job offer letter and the host organization agreement are a common source of delays in Record to Report placements.
Check whether your role triggers the two-year home residency requirement
J-1 participants funded by their home government or placed in fields on the Exchange Visitor Skills List may be subject to a two-year home residency requirement after program completion. Confirm your country and funding source with your designated sponsor before accepting an offer.
Obtain your academic transcripts and credential evaluations before applying
Designated sponsors and host employers in finance routinely request official transcripts, certified translations, and foreign credential evaluations to confirm your accounting or business degree meets U.S. equivalency standards. Arrange these documents before submitting your host organization agreement paperwork.
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Find Record To Report JobsRecord To Report J-1 Visa: Frequently Asked Questions
Which J-1 program category fits a Record to Report role?
Most Record to Report placements fall under the Trainee category for professionals who have a degree plus at least one year of relevant experience, or the Intern category for students currently enrolled in a post-secondary program. The correct category depends on your status at program start, not at application. Your designated sponsor confirms the classification before issuing your DS-2019.
Who actually sponsors my J-1 visa for an accounting placement?
The visa sponsor is a U.S. Department of State-designated organization, such as CIEE, Cultural Vistas, or AIPT, not your host employer. That organization issues your DS-2019, signs off on your training plan, and monitors your compliance throughout the program. The company where you perform Record to Report work is your host, which is a legally distinct role from the visa sponsor.
How do I find U.S. employers willing to host a J-1 exchange visitor in a finance role?
Use Migrate Mate to search for Record to Report positions at companies experienced with J-1 host organization agreements. Targeting employers already familiar with the compliance requirements, including maintaining training plan records and submitting to sponsor oversight, shortens the negotiation process and reduces the risk of a withdrawn offer after you've begun sponsor paperwork.
Can the two-year home residency requirement affect my Record to Report J-1 placement?
Yes. If your home government funded your exchange program, or if your home country's Exchange Visitor Skills List includes accounting or finance occupations, USCIS may require you to return home for two years before changing to most other nonimmigrant statuses or applying for a green card. Confirm your status with your designated sponsor during the offer stage, before your DS-2019 is issued.
What does my training plan need to include for a Record to Report J-1 placement?
Your designated sponsor requires a structured training plan that breaks the program into phases, each tied to specific Record to Report competencies such as general ledger maintenance, account reconciliation, intercompany accounting, and financial statement preparation. The plan must specify supervision methods, evaluation intervals, and the hours dedicated to each activity. Generic descriptions of accounting duties are routinely rejected by sponsors as insufficiently structured.
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