Medical Office Secretary Jobs
Medical Office Secretary jobs are open across healthcare systems, private practices, outpatient clinics, and specialty offices, at every level from entry-level to senior administrative, with specializations in patient scheduling, medical records management, and insurance coordination. Find a role that fits below and apply directly.
Find Medical Office Secretary JobsOverview
Showing 5 of 87+ Medical Office Secretary jobs
NOW HIRING – OFFICE SECRETARY / ADMINISTRATIVE & SALES ASSISTANT
AJ's Roofing & Restoration, LLC
Bartlett, Tennessee
AJ's Roofing & Restoration, LLC is seeking an ambitious, dependable, organized, and motivated Office Secretary / Administrative & Sales Assistant to join our growing company.
We are looking for someone who takes initiative, communicates professionally, can multitask, and is willing to learn the roofing and insurance restoration industry. The ideal candidate will help manage daily office operations, assist with insurance claims, communicate with customers, and support our sales and administrative team.
Job Responsibilities
- Answer incoming calls, greet customers, and maintain professional communication.
- Make outbound sales calls, cold calls, and customer follow-up calls.
- Assist with filing, tracking, and following up on insurance claims.
- Prepare and send professional emails, correspondence, and customer documents.
- Schedule appointments, manage calendars, and coordinate inspections.
- Maintain organized customer files, records, and office documentation.
- Perform data entry, filing, typing, and general administrative duties.
- Use JobNimbus CRM to manage customer information, jobs, and follow-ups.
- Assist with estimates, invoices, payments, and basic bookkeeping.
- Follow up with potential customers, existing clients, and insurance representatives.
- Support office management and help improve daily business operations.
- Assist with marketing, lead management, and sales opportunities.
Qualifications
- Previous office, administrative, secretarial, or customer service experience preferred.
- Excellent communication, organizational, and time-management skills.
- Professional telephone etiquette and confidence speaking with customers.
- Strong computer skills, including Microsoft Office and email.
- Experience with JobNimbus, QuickBooks, or other CRM systems is a plus.
- Experience handling insurance claims, especially property insurance or roofing claims, is highly desirable.
- Sales experience and willingness to make outbound calls.
- Ability to multitask, work independently, and maintain confidentiality.
- Bilingual applicants are encouraged to apply.
- Must be dependable, detail-oriented, and willing to take on additional responsibilities as the company grows.
We are looking for someone who wants more than just a job — someone who takes pride in their work, is eager to grow professionally, and wants to become a valuable part of our team.
Hours & Compensation
Office position located in Bartlett, TN.
Hours and compensation will be discussed based on experience, qualifications, and availability.
Application & Interview Process
Interested applicants should send us a direct message and be prepared to email a current resume.
Qualified applicants will be contacted for an initial phone interview. Selected candidates will then be invited for an in-person interview.
Employment is contingent upon successfully completing a background check and drug screening, in accordance with applicable law.
AJ's Roofing & Restoration, LLC is an equal opportunity employer.
Thank you for your interest in joining our team!
AJ's Roofing & Restoration, LLC
Pay: $8.75 - $13.00 per hour
Work Location: In person
Medical Office Secretary Jobs by Experience Level
See All 87 Medical Office Secretary Jobs
Find roles that match your experience and apply in just a few clicks.
Find Medical Office Secretary JobsMedical Office Secretary Job Market
Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in medical office secretary jobs.
- High school diploma or equivalent with one to two years of medical office experience
- Proficiency in electronic health record systems such as Epic, Cerner, or Athenahealth
- Knowledge of medical terminology used in scheduling, documentation, and correspondence
- Experience verifying insurance coverage and processing prior authorizations
- Strong multi-line phone management and patient-facing communication skills
- Familiarity with HIPAA regulations and patient confidentiality requirements
Tips for Your Medical Office Secretary Job Search
Tailor your resume to clinical settings
Highlight experience with electronic health record systems like Epic or Athenahealth by name, not just 'EHR software.' Hiring managers in medical offices scan for specific platforms, and naming yours signals you won't need system training from day one.
List your medical terminology knowledge explicitly
Many medical office secretary postings screen for familiarity with clinical terminology used in scheduling, coding, and correspondence. If you've completed a medical terminology course or used it daily in a prior role, call that out in a dedicated skills section.
Apply early to roles that fit
Migrate Mate lists medical office secretary openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that match your specialty exposure
Medical office secretary roles vary significantly by specialty, from orthopedics to oncology to behavioral health. If you've supported a specific specialty, search for it directly. Your familiarity with that patient population and workflow is a concrete differentiator interviewers notice.
Prepare concrete examples for phone screens
Expect early-stage calls to ask how you've handled scheduling conflicts, insurance verification issues, or high patient call volume. Prepare two or three specific situations with outcomes ready, not general descriptions of your duties.
Follow up after submitting through HR portals
Applications submitted through large health system portals often sit in queues for weeks. A brief, professional follow-up email to the hiring coordinator after five to seven business days keeps your name visible and signals genuine interest in that specific office.
Medical Office Secretary Jobs: Frequently Asked Questions
Which companies are hiring the most medical office secretarys?
Columbia Public Schools, Prosecuting Attorneys Association of Michigan, and SmartSeal are hiring the most medical office secretarys right now, with openings concentrated in California, Pennsylvania, and Ohio, based on current listings on Migrate Mate as of November 2026. Large health systems and multi-specialty group practices tend to post the most consistently throughout the year.
How many medical office secretary jobs are remote?
About 13% of medical office secretary openings are fully remote or hybrid as of November 2026, reflecting the in-person nature of most front-desk and patient-facing functions. Remote roles do exist primarily in medical records review, referral coordination, and administrative support work that doesn't require direct patient contact.
How do you become a medical office secretary?
Most employers require a high school diploma and prefer candidates who have completed a medical office administration program at a community college or vocational school. From there, you build experience through entry-level administrative or receptionist roles in clinical settings, develop proficiency in an EHR platform, and gain working knowledge of insurance verification and medical terminology through on-the-job exposure.
Can you get hired as a medical office secretary with little or no experience?
Yes, entry-level medical office secretary roles are common, particularly at urgent care clinics, smaller private practices, and community health centers that expect to train new hires on their specific systems. Strong phone skills, a professional demeanor, and any coursework in medical terminology or office administration can substitute for direct experience when applying to those openings.
What does the medical office secretary interview process look like?
The process typically starts with a brief phone screen from an HR coordinator or practice manager, followed by an in-person or video interview focused on how you handle scheduling conflicts, patient communication, and confidentiality situations. Some offices include a short skills assessment covering typing speed or EHR navigation. Final interviews for larger health systems may involve a second round with a department supervisor.
Where can I find and apply to medical office secretary jobs?
You can find and apply to medical office secretary jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your background, specialty experience, and location preference, then apply directly to each listing that fits.
See All 87 Medical Office Secretary Jobs
Find roles that match your experience and apply in just a few clicks.
Find Medical Office Secretary Jobs