Entry Level Medical Office Secretary Jobs
New grad medical office secretary jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or hands-on coursework in medical administration can carry more weight than a lengthy resume. Most openings are on-site roles across Healthcare & Medical Services, Education, and Science & Research, with employers like NYU Langone Health, Cone Health, and Baptist Health System KY & IN hiring at this level now.
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Showing 5 of 24+ Entry Level Medical Office Secretary jobs
Monitor Technician Unit Secretary
Job Description
Overview
This is a part-time, day shift Monitor Technician/Unit Secretary opportunity at IU Health Ball Memorial Hospital in Muncie, Indiana.
Schedule
- 7:00 AM - 7:00 PM
- Rotating days
- Every other weekend
- No call requirements
Job Duties, Tasks and Qualifications:
- Ensures accurate and complete information is received from patient to facilitate coordination and communication between physician, unit staff, and ancillary departments.
- Schedules daily tests and procedures, maintains comprehensive up-to-date record of all patient tests and procedures, and signs patients in and out of unit.
- Provides receptionist functions for the unit and alerts unit management to issues or needs within the unit regarding policies, procedures, or practices.
- Performs all clerical duties associated with supporting the Patient Care Unit.
- Responsible for the cardiac monitoring of patients including those with technological support (i.e., pacemakers, AICD).
- Documents changes in rhythm and reports these changes according to established protocol.
Basic Qualifications:
- Requires high school graduate or equivalent.
- Requires successful completion of Basic Cardiac Arrhythmia course; anatomy and physiology courses and/or related courses within 90 days of hire.
- Requires Basic Life Support certification through the AHA.
- Other advanced life support certifications may be required per unit/department specialty according to patient care policies.
- Successful completion of Basic Cardiac Arrhythmia course and/or related courses required within 90 days of hire.
- Requires thorough knowledge of arrhythmia recognition.
- Requires good visual acuity and sustained concentration to effectively observe cardiac rhythms on CRTs.
- Basic computer skills required.
- Previous experience with telemetry monitoring or related field is preferred.
We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We’re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.
Monitor Technician Unit Secretary
Job Description
Overview
This is a part-time, day shift Monitor Technician/Unit Secretary opportunity at IU Health Ball Memorial Hospital in Muncie, Indiana.
Schedule
- 7:00 AM - 7:00 PM
- Rotating days
- Every other weekend
- No call requirements
Job Duties, Tasks and Qualifications:
- Ensures accurate and complete information is received from patient to facilitate coordination and communication between physician, unit staff, and ancillary departments.
- Schedules daily tests and procedures, maintains comprehensive up-to-date record of all patient tests and procedures, and signs patients in and out of unit.
- Provides receptionist functions for the unit and alerts unit management to issues or needs within the unit regarding policies, procedures, or practices.
- Performs all clerical duties associated with supporting the Patient Care Unit.
- Responsible for the cardiac monitoring of patients including those with technological support (i.e., pacemakers, AICD).
- Documents changes in rhythm and reports these changes according to established protocol.
Basic Qualifications:
- Requires high school graduate or equivalent.
- Requires successful completion of Basic Cardiac Arrhythmia course; anatomy and physiology courses and/or related courses within 90 days of hire.
- Requires Basic Life Support certification through the AHA.
- Other advanced life support certifications may be required per unit/department specialty according to patient care policies.
- Successful completion of Basic Cardiac Arrhythmia course and/or related courses required within 90 days of hire.
- Requires thorough knowledge of arrhythmia recognition.
- Requires good visual acuity and sustained concentration to effectively observe cardiac rhythms on CRTs.
- Basic computer skills required.
- Previous experience with telemetry monitoring or related field is preferred.
We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We’re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.
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Entry Level Medical Office Secretary Jobs: Frequently Asked Questions
How do I get an entry level medical office secretary job?
Start by highlighting any medical office coursework, clinical internships, or administrative externships on your resume. Employers at this level look for familiarity with scheduling software, medical terminology, and patient confidentiality basics. A vocational certificate in medical office administration or a healthcare administration associate degree gives candidates a clear edge, and even volunteer work at a clinic can demonstrate readiness for the role.
Which companies hire entry level medical office secretarys?
Companies hiring entry level medical office secretarys right now include NYU Langone Health, Cone Health, and Baptist Health System KY & IN, based on current listings on Migrate Mate as of November 2026. Hiring at this level tends to come from physician group practices, outpatient clinics, and large hospital systems that maintain steady front-office staffing needs throughout the year.
Are there remote entry level medical office secretary jobs?
Yes, though most openings at this level are on-site given the patient-facing nature of the work. About 0% of entry level medical office secretary openings are remote or hybrid as of November 2026, and those positions typically involve scheduling, insurance verification, or medical billing tasks that can be handled off-site once a candidate has demonstrated basic proficiency.
Are these new grad medical office secretary jobs?
Yes, this page includes new grad, recent graduate, and junior medical office secretary postings alongside other entry level listings. A new grad friendly posting typically welcomes candidates with zero to two years of experience and explicitly accepts internship hours, externship rotations, or a portfolio of relevant coursework in lieu of full-time job history, so recent graduates should apply with confidence.
Which industries hire the most entry level medical office secretarys?
Entry Level medical office secretary roles concentrate in Healthcare & Medical Services, Education, and Science & Research, based on current listings on Migrate Mate as of November 2026. These sectors drive consistent entry level hiring because high patient volume and regulatory requirements create ongoing demand for trained front-office staff who can manage records, scheduling, and insurance processes from day one.