Entry Level Office Support Specialist Jobs
New grad office support specialist jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or hands-on coursework can matter more than a long resume. Most openings mix on-site and hybrid settings across Healthcare & Medical Services, Education, and Technology & Software, with employers like Sonrava Health, UCHealth, and Deaconess Health System hiring at this level now.
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Job Summary
We are seeking a dependable, organized, and experienced Bilingual Tax Preparer & office coordinator to handle individual income tax preparation, client communication, and daily office coordination. The ideal candidate will have prior individual tax preparation experience, a solid understanding of Form 1040 and common individual tax situations, and the ability to work independently with limited supervision. Training on ATX tax software and office procedures will be provided.
Key Responsibilities
- Prepare individual federal and state income tax returns.
- Review W-2s, 1099s, retirement income, dependents, education expenses, self-employment income, itemized deductions, and other common individual tax situations.
- Review client documents and identify missing information.
- Communicate with clients in both English and Spanish.
- Manage client calls, emails, appointments, and follow-ups.
- Track tax returns through preparation, signature, payment, and e-filing.
- Maintain organized client files and workflow.
- Handle routine tax and client matters independently.
- Identify complex tax situations that require senior review.
- Assist with daily office operations when the owner is unavailable.
Required Qualifications
- Fluent in English and Spanish (required).
- Previous individual income tax preparation experience (required).
- Working knowledge of Form 1040 and common individual tax situations.
- Ability to review tax documents and prepare returns with limited supervision.
- Strong organizational and follow-up skills.
- Professional and confident client communication skills.
- Reliable, responsible, and able to take ownership of tasks.
- Ability to work independently.
- Strong attention to detail.
- Comfortable using computers, email, PDFs, and scanning, with the ability to learn new software.
- Ability to recognize when a tax situation requires escalation rather than making assumptions.
Preferred Qualifications
- Bookkeeping or accounting experience is a plus.
Training
- Training on ATX tax software and office workflow will be provided.
- Previous ATX experience is not required.
If you are interested, could you please share your updated resume along with your salary expectations to Tristan@teksky.com and you can also reach me at (857) 895-7980.
Job Summary
We are seeking a dependable, organized, and experienced Bilingual Tax Preparer & office coordinator to handle individual income tax preparation, client communication, and daily office coordination. The ideal candidate will have prior individual tax preparation experience, a solid understanding of Form 1040 and common individual tax situations, and the ability to work independently with limited supervision. Training on ATX tax software and office procedures will be provided.
Key Responsibilities
- Prepare individual federal and state income tax returns.
- Review W-2s, 1099s, retirement income, dependents, education expenses, self-employment income, itemized deductions, and other common individual tax situations.
- Review client documents and identify missing information.
- Communicate with clients in both English and Spanish.
- Manage client calls, emails, appointments, and follow-ups.
- Track tax returns through preparation, signature, payment, and e-filing.
- Maintain organized client files and workflow.
- Handle routine tax and client matters independently.
- Identify complex tax situations that require senior review.
- Assist with daily office operations when the owner is unavailable.
Required Qualifications
- Fluent in English and Spanish (required).
- Previous individual income tax preparation experience (required).
- Working knowledge of Form 1040 and common individual tax situations.
- Ability to review tax documents and prepare returns with limited supervision.
- Strong organizational and follow-up skills.
- Professional and confident client communication skills.
- Reliable, responsible, and able to take ownership of tasks.
- Ability to work independently.
- Strong attention to detail.
- Comfortable using computers, email, PDFs, and scanning, with the ability to learn new software.
- Ability to recognize when a tax situation requires escalation rather than making assumptions.
Preferred Qualifications
- Bookkeeping or accounting experience is a plus.
Training
- Training on ATX tax software and office workflow will be provided.
- Previous ATX experience is not required.
If you are interested, could you please share your updated resume along with your salary expectations to Tristan@teksky.com and you can also reach me at (857) 895-7980.
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Find JobsEntry Level Office Support Specialist Job Market
Who's Hiring
- Sonrava Health36
- UCHealth12
- Deaconess Health System8
- Clarkson Eyecare6
- SUNY Upstate Medical University6
Top Industries Hiring
- Healthcare & Medical Services120
- Education27
- Technology & Software12
- Science & Research9
- Banking & Financial Services7
Entry Level Office Support Specialist Jobs: Frequently Asked Questions
How do I get an entry level office support specialist job?
Focus on demonstrating organizational skills, attention to detail, and comfort with office software like Microsoft Office or Google Workspace. Internships, volunteer administrative work, or coursework in business administration all strengthen an application at this stage. Tailor your resume to highlight any scheduling, data entry, or customer-facing experience, and be ready to show you can prioritize competing tasks quickly.
Which companies hire entry level office support specialists?
Companies hiring entry level office support specialists right now include Sonrava Health, UCHealth, and Deaconess Health System, based on current listings on Migrate Mate as of November 2026. Hospitals, government agencies, universities, and mid-size professional services firms tend to hire at this level most consistently, often filling multiple support roles at once.
Are there remote entry level office support specialist jobs?
Yes, though most entry level openings still lean on-site. About 9% of entry level office support specialist openings are remote or hybrid as of November 2026, so candidates who prefer flexibility do have options. Remote roles at this level typically require reliable internet, strong written communication, and the ability to manage tasks independently without in-office supervision.
Are these new grad office support specialist jobs?
Yes, many of these postings are new grad and junior roles that explicitly welcome candidates with little or no professional experience. A new grad-friendly posting typically welcomes zero to two years of experience and treats internships, part-time office work, or a portfolio of relevant projects as equivalent to full-time history. Recent graduates changing careers from unrelated fields can also qualify when they demonstrate transferable administrative skills.
Which industries hire the most entry level office support specialists?
Entry Level office support specialist roles concentrate in Healthcare & Medical Services, Education, and Technology & Software, based on current listings on Migrate Mate as of November 2026. These sectors tend to run large administrative operations with steady turnover, which creates consistent entry points for candidates who are just starting out.