Entry Level Grants Associate Jobs
New grad grants associate jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or a writing sample can matter more than a long resume. Most openings are on-site roles across Education, Healthcare & Medical Services, and Technology & Software, with employers like University of Florida, HonorHealth, and WVU Medicine hiring at this level now.
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Showing 5 of 14+ Entry Level Grants Associate jobs
Primary City/State
Shea Medical Office Building - 10290 N 92nd St Scottsdale, AZ 85258
Category
Grants
Shift
Day
Department
HRI-Research Development
Monday-Friday, 8: 00am-5:00pm
Great care starts with great people. (Like you.)
At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most — caring for the health and well-being of people and communities across the greater Phoenix area.
Responsibilities
JOB SUMMARY: The Grants Accountant-Foundation plays a key role in managing the financial integrity of our grant-funded programs. This position is responsible for providing leadership, oversight and guidance for grants, including budgeting, tracking, compliance and reporting. Working closely with program managers and the finance team, the Senior Accountant ensures that all grant expenditures are accurately recorded, aligned with funder guidelines, and reported in a timely manner. This role also supports broader accounting functions such as monthly close, financial analysis, and audit preparation. The ideal candidate is detail-oriented, highly organized, and brings deep knowledge of accounting principles and grant compliance regulations.
Essential Functions
-
Manage the financial aspects of multiple grants including budget development, expense tracking, and reporting. Ensure compliance with federal, state and private grant regulations (including Single Audit guidance and grant-specific rules). Prepare and submit timely and accurate grant invoices and financial reports to funders. Monitor grant expenditures to ensure alignment with approved budgets and funding timelines. Maintain detailed grant files, supporting documentation and audit-ready records.
-
Perform month-end and year-end close activities including journal entries, reconciliations, and financial statement preparation. Review and reconcile general ledger accounts related to grant activity and restricted funds. Collaborate with other departments to ensure proper allocation and recording of grant-related transactions.
-
Prepare and distribute monthly fund balance reports to the system stakeholders in accordance with reporting requirements and deadlines. Ensure reports clearly reflect the balance of the donor funds, with increases for new donations, and investment gains, decreases for fund usage and investment losses. Collaborate with program managers and development teams to provide financial data needed for narrative and performance reporting. Respond to questions or requests related to financial reports, ensuring accuracy, transparency, and timely communication.
-
Prepare all schedules and reporting for annual financial audit and any other reporting requirements as arise or are deemed necessary.
-
Formulate policies and procedures. Direct and coordinate internal procedures associated with tracking and reporting of restricted funds received. Implement and maintain processes and procedures.
-
Performs other duties as assigned.
Education
Bachelors or 4 years' work related experience Accounting, Business or Finance Required
Experience
2 years in Non-Profit (Healthcare Preferred) Required
LICENSE AND CERTIFICATIONS
We're all in for your career.
Primary City/State
Shea Medical Office Building - 10290 N 92nd St Scottsdale, AZ 85258
Category
Grants
Shift
Day
Department
HRI-Research Development
Monday-Friday, 8: 00am-5:00pm
Great care starts with great people. (Like you.)
At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most — caring for the health and well-being of people and communities across the greater Phoenix area.
Responsibilities
JOB SUMMARY: The Grants Accountant-Foundation plays a key role in managing the financial integrity of our grant-funded programs. This position is responsible for providing leadership, oversight and guidance for grants, including budgeting, tracking, compliance and reporting. Working closely with program managers and the finance team, the Senior Accountant ensures that all grant expenditures are accurately recorded, aligned with funder guidelines, and reported in a timely manner. This role also supports broader accounting functions such as monthly close, financial analysis, and audit preparation. The ideal candidate is detail-oriented, highly organized, and brings deep knowledge of accounting principles and grant compliance regulations.
Essential Functions
-
Manage the financial aspects of multiple grants including budget development, expense tracking, and reporting. Ensure compliance with federal, state and private grant regulations (including Single Audit guidance and grant-specific rules). Prepare and submit timely and accurate grant invoices and financial reports to funders. Monitor grant expenditures to ensure alignment with approved budgets and funding timelines. Maintain detailed grant files, supporting documentation and audit-ready records.
-
Perform month-end and year-end close activities including journal entries, reconciliations, and financial statement preparation. Review and reconcile general ledger accounts related to grant activity and restricted funds. Collaborate with other departments to ensure proper allocation and recording of grant-related transactions.
-
Prepare and distribute monthly fund balance reports to the system stakeholders in accordance with reporting requirements and deadlines. Ensure reports clearly reflect the balance of the donor funds, with increases for new donations, and investment gains, decreases for fund usage and investment losses. Collaborate with program managers and development teams to provide financial data needed for narrative and performance reporting. Respond to questions or requests related to financial reports, ensuring accuracy, transparency, and timely communication.
-
Prepare all schedules and reporting for annual financial audit and any other reporting requirements as arise or are deemed necessary.
-
Formulate policies and procedures. Direct and coordinate internal procedures associated with tracking and reporting of restricted funds received. Implement and maintain processes and procedures.
-
Performs other duties as assigned.
Education
Bachelors or 4 years' work related experience Accounting, Business or Finance Required
Experience
2 years in Non-Profit (Healthcare Preferred) Required
LICENSE AND CERTIFICATIONS
We're all in for your career.
See All 14 Entry Level Grants Associate Jobs
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Top Industries Hiring
- Education
- Healthcare & Medical Services
- Technology & Software
- Government & Public Sector
- Science & Research
Entry Level Grants Associate Jobs: Frequently Asked Questions
How do I get an entry level grants associate job?
Start by gaining hands-on experience through nonprofit internships, volunteer grant writing projects, or campus research assistant roles. Employers at this level look for strong writing skills, attention to detail, and familiarity with grant databases or proposal formats. A writing sample, even from coursework or a volunteer project, gives you a concrete edge over candidates who only list coursework on a resume.
Which companies hire entry level grants associates?
Companies hiring entry level grants associates right now include University of Florida, HonorHealth, and WVU Medicine, based on current listings on Migrate Mate as of November 2026. Nonprofits, universities, healthcare systems, and government-funded research organizations tend to hire most actively at this level, often posting roles that explicitly welcome new graduates or candidates with limited professional experience.
Are there remote entry level grants associate jobs?
Yes, though most openings at this level are on-site or hybrid. About 22% of entry level grants associate openings are remote or hybrid as of November 2026, so candidates who can work in person will find the widest range of opportunities, while remote options still exist for those with demonstrated writing or research skills.
Are these new grad grants associate jobs?
Yes, these roles include new grad, recent graduate, and junior grants associate positions. A new grad friendly posting typically welcomes zero to two years of experience and counts internships, volunteer grant work, or a strong writing portfolio toward the requirement. Look for language like 'entry level,' 'new graduates encouraged,' or 'training provided' as signals that a role is accessible without an extensive professional background.
Which industries hire the most entry level grants associates?
Entry Level grants associate roles concentrate in Education, Healthcare & Medical Services, and Technology & Software, based on current listings on Migrate Mate as of November 2026. These sectors rely heavily on competitive grant funding to support programs and research, which creates consistent demand for junior associates who can support proposal writing, reporting, and compliance tasks under senior staff supervision.