Entry Level Records Manager Jobs
New grad records manager jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or hands-on coursework in information management can matter more than a long resume. Most openings are on-site roles across Education, Healthcare & Medical Services, and Airlines, with employers like Inova Health, Aventiqo, and UC Health hiring at this level now.
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Showing 5 of 17+ Entry Level Records Manager jobs
INTRODUCTION
UC Health is hiring a part time Medical Records Technician in the Women's Health Administration department for the University of Cincinnati location.
ROLE AND RESPONSIBILITIES
The Medical Records Technician completes the release of information requests in accordance with HIPAA/confidentiality regulations and established departmental turnaround time. They complete Birth Certificates/IPHIS abstraction in accordance with state mandates, in an accurate/timely manner. Ensuring the data integrity of patient medical records across hospital wide patient information systems.
- Demonstrated competence with clinical applications for health record processing.
- Proficiently navigates through the clinical applications to identify patient demographics, provide patient information to appropriate requestors in a timely manner and verifies the accuracy of the demographic information.
- Responsible for the confidentiality and security of all patient health records for the hospital.
- Understands all rules and regulations regarding the proper release of patient information.
- Keeps up to date on any changes with rules and regulations associated with patient confidentiality and privacy.
- Ability to complete Birth Certificates for patients in a timely/accurate manner and in accordance with state timelines - inclusive of data collection, affidavit completion, and IPHIS abstracting.
- Monitors the data integrity of patient's medical record across all patient information systems.
- Proficiently navigates through software applications utilized in MPI validation, inclusive of duplicate medical record numbers, patient merge/unmerges overlays and name discrepancies.
- Good customer service skills and excellent communication skills for handling all release of information requests received from our patients, insurance companies or other entities.
- Ability to meet productivity and quality standards according to department policy and procedure for each job function.
- Accurate completion of all other duties as assigned by the HIM Mgt team.
BASIC QUALIFICATIONS
- Minimum Required: High school graduate required.
- Preferred: Associate Degree.
- Registered Health Information Technician (RHIT) preferred, (or RHIT eligible).
- 2 years experience in Health Information Management or related health care/office experience.
- Microsoft office suite, basic medical terminology.
- Demonstrated understanding of HIPAA/confidentiality guidelines.
- Excellent customer service skills/telephone etiquette skills.
- Keyboarding/data entry skills and experience with office related equipment preferred.
JOIN OUR TEAM TO BE UC HEALTH. BE EXTRAORDINARY. BE SUPPORTED. BE HOPE. APPLY TODAY!
ABOUT UC HEALTH
UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction.
At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.
UC Health is an EEO employer.
UC Health is committed to providing an inclusive, equitable and diverse place of employment.
INTRODUCTION
UC Health is hiring a part time Medical Records Technician in the Women's Health Administration department for the University of Cincinnati location.
ROLE AND RESPONSIBILITIES
The Medical Records Technician completes the release of information requests in accordance with HIPAA/confidentiality regulations and established departmental turnaround time. They complete Birth Certificates/IPHIS abstraction in accordance with state mandates, in an accurate/timely manner. Ensuring the data integrity of patient medical records across hospital wide patient information systems.
- Demonstrated competence with clinical applications for health record processing.
- Proficiently navigates through the clinical applications to identify patient demographics, provide patient information to appropriate requestors in a timely manner and verifies the accuracy of the demographic information.
- Responsible for the confidentiality and security of all patient health records for the hospital.
- Understands all rules and regulations regarding the proper release of patient information.
- Keeps up to date on any changes with rules and regulations associated with patient confidentiality and privacy.
- Ability to complete Birth Certificates for patients in a timely/accurate manner and in accordance with state timelines - inclusive of data collection, affidavit completion, and IPHIS abstracting.
- Monitors the data integrity of patient's medical record across all patient information systems.
- Proficiently navigates through software applications utilized in MPI validation, inclusive of duplicate medical record numbers, patient merge/unmerges overlays and name discrepancies.
- Good customer service skills and excellent communication skills for handling all release of information requests received from our patients, insurance companies or other entities.
- Ability to meet productivity and quality standards according to department policy and procedure for each job function.
- Accurate completion of all other duties as assigned by the HIM Mgt team.
BASIC QUALIFICATIONS
- Minimum Required: High school graduate required.
- Preferred: Associate Degree.
- Registered Health Information Technician (RHIT) preferred, (or RHIT eligible).
- 2 years experience in Health Information Management or related health care/office experience.
- Microsoft office suite, basic medical terminology.
- Demonstrated understanding of HIPAA/confidentiality guidelines.
- Excellent customer service skills/telephone etiquette skills.
- Keyboarding/data entry skills and experience with office related equipment preferred.
JOIN OUR TEAM TO BE UC HEALTH. BE EXTRAORDINARY. BE SUPPORTED. BE HOPE. APPLY TODAY!
ABOUT UC HEALTH
UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction.
At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.
UC Health is an EEO employer.
UC Health is committed to providing an inclusive, equitable and diverse place of employment.
See All 17 Entry Level Records Manager Jobs
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Find JobsEntry Level Records Manager Job Market
Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
- Airlines
- Technology & Software
- Government & Public Sector
Entry Level Records Manager Jobs: Frequently Asked Questions
How do I get an entry level records manager job?
Focus on coursework or certifications in information management, archival studies, or records administration, since employers at this level prioritize demonstrated knowledge over years of experience. Internships at healthcare systems, government agencies, or law firms carry significant weight. Familiarity with document management software and an understanding of compliance basics like retention schedules and chain-of-custody procedures will give you a clear edge in applications.
Which companies hire entry level records managers?
Companies hiring entry level records managers right now include Inova Health, Aventiqo, and UC Health, based on current listings on Migrate Mate as of November 2026. Healthcare networks, government contractors, financial institutions, and large law firms tend to be the most consistent employers at this level, often hiring for roles that support compliance and document control teams.
Are there remote entry level records manager jobs?
Yes, though most entry level roles in this field are on-site or hybrid given the hands-on nature of physical records handling. About 56% of entry level records manager openings are remote or hybrid as of November 2026, with fully remote positions more common in organizations that have largely digitized their document workflows.
Are these new grad records manager jobs?
Yes, many of the listings on this page are new grad friendly, including roles that explicitly welcome recent graduates, junior candidates, and applicants with zero to two years of experience. A new grad posting typically accepts internship experience, relevant coursework, or a portfolio of records or information management projects in place of full-time professional history.
Which industries hire the most entry level records managers?
Entry Level records manager roles concentrate in Education, Healthcare & Medical Services, and Airlines, based on current listings on Migrate Mate as of November 2026. These sectors generate high volumes of regulated documents and must meet strict retention and compliance requirements, which creates steady demand for entry level professionals who can support records teams from day one.