Records Administrator Jobs
Records administrator jobs are open across healthcare, legal, government, and financial services, at every level from entry-level clerk to senior records manager, with specializations in medical records, compliance documentation, and digital records management. Scan the live roles below and apply to whichever ones fit.
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Change the world. Love your job.
The Aircraft Records & Logistics Administrator is a critical, multi-function role responsible for ensuring the operational readiness, regulatory compliance, and global logistical efficiency of Texas Instruments’ aviation operations. This position oversees the integrity of all aircraft maintenance documentation and tracking systems while simultaneously managing aviation parts procurement, international logistics, EHS compliance, and facility maintenance oversight.
1. Aircraft Records & Maintenance Compliance
- System Integrity: Establish and maintain standards for all departmental tracking systems to ensure compliance with Federal Aviation Regulation (FAR) Part 91 requirements.
- Technical Documentation: Oversee the precise documentation of all inspections, component changes, and maintenance activities within aircraft maintenance tracking systems and logbooks.
- Data Accuracy: Ensure rigorous accuracy of data input regarding aircraft hours and landings (Airframe, Engine, APU), cyclic inspections, and component times/cycles.
- Audit Readiness: Maintain and audit all aircraft maintenance files and physical documentation to ensure the fleet is always audit-ready.
2. Global Logistics & Aviation Procurement
- Parts Procurement: Plan, organize, and implement the purchase of equipment, supplies, and aircraft spare parts worldwide.
- AOG Support: Serve as a key point of contact for "Aircraft on Ground" (AOG) parts coordination and ground support equipment logistics.
- Supply Chain & Customs: Lead aviation parts procurement and logistics functions, ensuring full compliance with international customs, import/export requirements, and regulatory rulings.
- Hazardous Materials: Oversee domestic and international shipping requirements, including strict adherence to hazardous materials guidance for global transit.
3. EHS, Safety & Facility Management
- EHS Leadership: Act as the primary representative for Environmental Health and Safety (EHS); manage responses to EHS audits and oversee hazardous waste and safety programs.
- Facility Oversight: Coordinate facility maintenance operations, including hangar and office security, reception, and building-related upkeep.
- Vendor Management: Oversee vendor contracts, terms, and execution; manage service provider relationships for facility and aviation needs.
4. Financial & Administrative Oversight
- Budget Management: Assist maintaining departmental operating budgets; review and audit maintenance and capital invoices for accuracy.
- Financial Transactions: Oversee the full cycle of departmental financial transactions, including accounts payable for vendor services and accounts receivable for maintenance and outside services billing.
- Reporting: Utilize advanced Excel and aircraft maintenance tracking applications to provide continual reports to the Director of Maintenance regarding aircraft support, maintenance expenses, and operational metrics.
Qualifications
Minimum requirements:
- High School diploma/GED
- 4 years of professional experience in aviation operations, support logistics, procurement, or aircraft maintenance coordination
Preferred qualifications:
- Associates or Bachelors degree in Aviation Management, Logistics and Supply Chain, or a related field
- Demonstrated ability to manage high-value inventory, coordinate complex global logistics, and maintain extreme attention to detail in highly regulated environments.
- Strong understanding of aviation regulatory environments (FAR) and international trade/customs protocols.
- Experience in Part 135 or 91 operations
- Certified experience in EHS (Environmental Health and Safety) or Hazardous Materials handling
- Proficiency in aircraft maintenance tracking software (e.g., CAMP, Veyron, etc.) and advanced Microsoft Excel.
- Experience in contract negotiation and large-scale vendor management.
About Us
- The future starts here. As a TIer, you'll play a critical role in defining the next era of semiconductor technology and help create the innovations that shape the world around us.
- Surround yourself with a team of innovators who value your unique perspective and will challenge you to bring your best self to work every day. We believe that fostering a culture of collaboration fuels both personal growth and technological breakthroughs. Explore our company culture.
- At TI, your success goes beyond your work. Take advantage of comprehensive benefits designed to support your total well-being at work and in life, from competitive compensation to extensive health coverage and wellness programs. Learn more about our benefits offerings.
Job Info
- Job Identification 25019923
- Job Category Supply Chain & Operations
- Posting Date 11/11/2026, 04:00 PM
- Degree Level High School Graduate
- Locations MCFO 1401 Wattley Way, McKinney, TX, 75069, US
- Shift/Work Schedule 1
- ECL/GTC Required No
Change the world. Love your job.
The Aircraft Records & Logistics Administrator is a critical, multi-function role responsible for ensuring the operational readiness, regulatory compliance, and global logistical efficiency of Texas Instruments’ aviation operations. This position oversees the integrity of all aircraft maintenance documentation and tracking systems while simultaneously managing aviation parts procurement, international logistics, EHS compliance, and facility maintenance oversight.
1. Aircraft Records & Maintenance Compliance
- System Integrity: Establish and maintain standards for all departmental tracking systems to ensure compliance with Federal Aviation Regulation (FAR) Part 91 requirements.
- Technical Documentation: Oversee the precise documentation of all inspections, component changes, and maintenance activities within aircraft maintenance tracking systems and logbooks.
- Data Accuracy: Ensure rigorous accuracy of data input regarding aircraft hours and landings (Airframe, Engine, APU), cyclic inspections, and component times/cycles.
- Audit Readiness: Maintain and audit all aircraft maintenance files and physical documentation to ensure the fleet is always audit-ready.
2. Global Logistics & Aviation Procurement
- Parts Procurement: Plan, organize, and implement the purchase of equipment, supplies, and aircraft spare parts worldwide.
- AOG Support: Serve as a key point of contact for "Aircraft on Ground" (AOG) parts coordination and ground support equipment logistics.
- Supply Chain & Customs: Lead aviation parts procurement and logistics functions, ensuring full compliance with international customs, import/export requirements, and regulatory rulings.
- Hazardous Materials: Oversee domestic and international shipping requirements, including strict adherence to hazardous materials guidance for global transit.
3. EHS, Safety & Facility Management
- EHS Leadership: Act as the primary representative for Environmental Health and Safety (EHS); manage responses to EHS audits and oversee hazardous waste and safety programs.
- Facility Oversight: Coordinate facility maintenance operations, including hangar and office security, reception, and building-related upkeep.
- Vendor Management: Oversee vendor contracts, terms, and execution; manage service provider relationships for facility and aviation needs.
4. Financial & Administrative Oversight
- Budget Management: Assist maintaining departmental operating budgets; review and audit maintenance and capital invoices for accuracy.
- Financial Transactions: Oversee the full cycle of departmental financial transactions, including accounts payable for vendor services and accounts receivable for maintenance and outside services billing.
- Reporting: Utilize advanced Excel and aircraft maintenance tracking applications to provide continual reports to the Director of Maintenance regarding aircraft support, maintenance expenses, and operational metrics.
Qualifications
Minimum requirements:
- High School diploma/GED
- 4 years of professional experience in aviation operations, support logistics, procurement, or aircraft maintenance coordination
Preferred qualifications:
- Associates or Bachelors degree in Aviation Management, Logistics and Supply Chain, or a related field
- Demonstrated ability to manage high-value inventory, coordinate complex global logistics, and maintain extreme attention to detail in highly regulated environments.
- Strong understanding of aviation regulatory environments (FAR) and international trade/customs protocols.
- Experience in Part 135 or 91 operations
- Certified experience in EHS (Environmental Health and Safety) or Hazardous Materials handling
- Proficiency in aircraft maintenance tracking software (e.g., CAMP, Veyron, etc.) and advanced Microsoft Excel.
- Experience in contract negotiation and large-scale vendor management.
About Us
- The future starts here. As a TIer, you'll play a critical role in defining the next era of semiconductor technology and help create the innovations that shape the world around us.
- Surround yourself with a team of innovators who value your unique perspective and will challenge you to bring your best self to work every day. We believe that fostering a culture of collaboration fuels both personal growth and technological breakthroughs. Explore our company culture.
- At TI, your success goes beyond your work. Take advantage of comprehensive benefits designed to support your total well-being at work and in life, from competitive compensation to extensive health coverage and wellness programs. Learn more about our benefits offerings.
Job Info
- Job Identification 25019923
- Job Category Supply Chain & Operations
- Posting Date 11/11/2026, 04:00 PM
- Degree Level High School Graduate
- Locations MCFO 1401 Wattley Way, McKinney, TX, 75069, US
- Shift/Work Schedule 1
- ECL/GTC Required No
Records Administrator Jobs by Experience Level
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Who's Hiring
What Employers Look For
The qualifications that appear most often in records administrator jobs.
- Experience with electronic document or records management systems
- Knowledge of records retention schedules and compliance requirements
- Proficiency in Microsoft Office, particularly Excel and Word
- Associate or bachelor's degree in health information management, library science, or a related field
- Certified Records Manager (CRM) or Registered Health Information Administrator (RHIA) credential
- Strong attention to detail and experience conducting records audits
Tips for Your Records Administrator Job Search
Tailor your resume for records systems
List every records management software you've used by name, whether electronic health records platforms, document management systems, or imaging tools. Hiring managers scan for specific system experience, and a vague mention of 'records software' won't pass an ATS screen.
Highlight your compliance and retention knowledge
Employers in healthcare, legal, and government want to see that you understand retention schedules, HIPAA documentation rules, or agency-specific regulatory requirements. Call out any direct experience maintaining compliant filing systems or auditing records for accuracy.
Apply early to roles that fit
Migrate Mate lists records administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target job titles that match your specialty
Search for 'medical records administrator', 'legal records coordinator', and 'document control specialist' in addition to the general title. Many openings are posted under these narrower terms, and searching only the broad title means missing a large share of relevant postings.
Prepare scenario answers about data integrity
Interviewers for records roles consistently ask how you've handled misfiled records, audit discrepancies, or system migrations. Prepare two or three specific examples that show your process for catching and correcting errors without disrupting access to active files.
Negotiate access to training in new systems
If an employer uses a records platform you haven't worked with, ask during the offer stage whether onboarding includes formal system training. Framing it as a question about setup, not a gap in your background, keeps the conversation forward-looking.
Records Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most records administrators?
The companies hiring the most records administrators right now include City of Tulsa, US Department of Veterans Affairs, and Zantech, with the largest share of openings in Texas, Oklahoma, and Tennessee, based on current listings on Migrate Mate as of November 2026. Healthcare systems and government agencies consistently represent the largest share of demand for this role.
How many records administrator jobs are remote?
About 50% of records administrator openings are fully remote or hybrid as of November 2026, though availability varies significantly by industry. Digital and legal records roles are the most likely to offer remote arrangements, while medical records positions in clinical settings typically require on-site presence for handling physical files and interfacing with care teams.
How do you become a records administrator?
Start by earning an associate or bachelor's degree in health information management, library science, or business administration, as most employers require at least one of these. Gain hands-on experience with document management systems through entry-level filing or administrative roles. Earning a Certified Records Manager credential strengthens your candidacy for mid-level and senior positions, particularly in regulated industries like healthcare and government.
How do you get hired as a records administrator with little experience?
Focus on entry-level titles like records clerk, document control assistant, or file room coordinator, which typically require no prior records-specific experience. Emphasize transferable skills like data entry accuracy, attention to detail, and any exposure to filing systems or database software. Volunteering to manage records for a nonprofit or completing a health information technology certificate can fill the gap employers look for.
What does the records administrator interview process look like?
Most records administrator interviews involve a phone screen followed by one or two in-person or video rounds with a hiring manager and sometimes a department lead. Expect scenario-based questions about how you've handled misfiled documents, audit requests, or records system migrations. Some employers, particularly in healthcare and government, include a practical assessment or background check as part of the final stages.
Where can I find and apply to records administrator jobs?
You can find and apply to records administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and specialty, then apply directly to each listing that fits.
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