Remote Administrative Specialist Jobs
Remote administrative specialist jobs are open across the U.S. at remote-first firms, distributed teams, and established organizations hiring for support roles in technology, healthcare, finance, and professional services. Employers hiring remotely right now include State of Washington, ARCHS, and Meridial. Scan the live roles below and apply to whichever ones fit.
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Part-Time Administrative & Billing Support Specialist
Magnolia Connection | Norwalk, Iowa | Hybrid
$19–$22/hour | 5–20 hours per week
Are you highly organized, detail-oriented, comfortable with technology, and someone who genuinely enjoys figuring things out?
Magnolia Connection is looking for a motivated, dependable individual to join our growing mental health practice in a flexible, part-time administrative support role.
We're looking for someone who can work independently, learn new systems quickly, and take pride in keeping things organized and running smoothly. While experience in medical billing or healthcare administration would be a plus, we're equally interested in finding the right person with strong problem-solving skills, initiative, and a willingness to learn.
Schedule & Flexibility
- In-person: Saturdays, 8:30 AM–1:30 PM, at our Norwalk office (required)
- Remote: An additional 0–15 hours per week, depending on practice needs, with the potential to work up to 20 hours total
- Hybrid: Work from home for additional hours after appropriate training
This position may offer opportunities for additional hours and responsibilities as our practice continues to grow, potentially evolving into a full-time role. However, full-time employment is not guaranteed.
What You'll Do
Responsibilities will vary based on experience and practice needs but may include:
- Supporting insurance eligibility and benefits verification
- Assisting with medical billing, claims follow-up, and resolving insurance denials
- Reviewing and organizing documents and electronic health records
- Completing administrative and clerical tasks to support our clinical team
- Maintaining accurate records and following established workflows
- Using practice management software, electronic health records, and AI-assisted tools to improve efficiency
- Helping identify opportunities to streamline processes and improve day-to-day operations
What We're Looking For
Our ideal candidate is someone who:
- Is exceptionally organized and attentive to detail
- Learns new technology and software quickly
- Can work independently, manage priorities, and follow through on tasks
- Enjoys problem-solving and figuring out how to do things more efficiently
- Is dependable, professional, and comfortable handling confidential information
- Communicates clearly and works well as part of a team
- Is adaptable, curious, and willing to take on new challenges
Experience that would be helpful, but is not required:
- Medical billing, insurance verification, or claims processing
- Healthcare administration or medical office support
- Electronic health records or practice management systems
- Working with digital documents, spreadsheets, and administrative software
- Familiarity with AI tools and technology-assisted workflows
We're happy to provide training for someone who brings the right attitude, aptitude, and work ethic.
Compensation & Growth
Starting pay is $19–$22 per hour, depending on relevant experience and demonstrated skills. There is potential for increased compensation and expanded responsibilities as skills develop and the needs of the practice evolve.
Interested?
If you're looking for flexible, meaningful part-time work and enjoy being the person who keeps things organized and moving forward, we'd love to hear from you!
To apply: Please submit your resume and a brief introduction sharing why this opportunity interests you and what makes you a great fit.
Pay: $19.00 - $22.00 per hour
Expected hours: 5.0 – 20.0 per week
Benefits:
- Flexible schedule
- Work from home
Application Question(s):
- Are you consistently available to work in person in Norwalk, Iowa, every Saturday from 8:30 AM to 1:30 PM?
- Are you comfortable working independently from home for additional hours as needed?
- How comfortable are you learning new software and technology without extensive hands-on instruction?
Work Location: Hybrid remote in Norwalk, IA 50211
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Find JobsRemote Administrative Specialist Job Market
Who's Hiring
Top Industries Hiring
- Government & Public Sector
What Employers Look For
The qualifications that appear most often in remote administrative specialist jobs.
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Two or more years of administrative or office support experience
- Strong written and verbal communication skills
- Experience managing calendars, scheduling meetings, and coordinating travel
- Ability to maintain filing systems and manage physical or electronic records
- Associate or bachelor's degree in business administration or a related field
Tips for Your Remote Administrative Specialist Job Search
Show your remote work setup upfront
Remote employers want to know you can operate independently before the first interview. Add a short section to your resume or cover letter naming the tools you use, how you manage async communication, and any results from previous remote or independent work arrangements.
Highlight written communication in every application
Remote administrative specialist roles run on written handoffs, documentation, and email. Use your cover letter and any work samples to demonstrate precise, professional writing. Employers often treat the application itself as the first writing test.
Apply early to remote roles that fit
Migrate Mate lists remote administrative specialist openings from across the U.S. in one place, so you can find roles that match your background and apply directly. Early applications get more attention before a posting fills.
Prepare for async interview formats
Many remote employers screen candidates with recorded video questions or written task assessments before a live call. Practice answering common administrative specialist questions in writing or on video so your responses are clear, specific, and free of filler.
Remote Administrative Specialist Jobs: Frequently Asked Questions
How do I get a remote administrative specialist job?
Target companies that already operate with distributed teams, since those employers have built the workflows and infrastructure for remote administrative work. Remote employers screen for strong written communication, self-directed scheduling, and fluency with tools like project management software and cloud document platforms. A resume that shows specific results, such as systems you built or processes you improved, gives you a clear edge over candidates with equivalent experience.
Which companies hire remote administrative specialists?
Remote administrative specialist roles are posted by State of Washington, ARCHS, and Meridial and others right now, based on current remote listings on Migrate Mate as of November 2026. The employers most likely to hire this role remotely include remote-first technology companies, consulting firms, healthcare organizations, and financial services companies with geographically distributed operations.
Can you get a remote administrative specialist job with no experience?
Yes, but remote entry-level roles are harder to land because employers expect you to work independently from day one with minimal oversight. Companies that hire entry-level remote administrative specialists tend to be startups and mid-size firms with structured onboarding. You can strengthen your candidacy by showing a portfolio of organized work, familiarity with remote collaboration tools, and examples of projects you managed or coordinated on your own.
Do you need a degree for remote administrative specialist jobs?
Not always. Remote employers in this role weigh demonstrated organizational skills, written communication, and hands-on experience with administrative systems at least as heavily as formal credentials. Certifications in office administration, project coordination, or specific software platforms can substitute effectively for a degree, especially at companies that evaluate candidates on what they can do rather than where they studied.
Which industries hire the most remote administrative specialists?
Remote administrative specialist roles concentrate in Government & Public Sector, based on current remote listings on Migrate Mate as of November 2026. These sectors hire administrative specialists remotely because their distributed teams depend on consistent coordination, documentation, and operational support across multiple time zones and locations.
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