Administrative Specialist Jobs
Administrative Specialist jobs are open across healthcare, government, finance, and higher education, from entry-level to senior and executive-support tiers, with specializations in office operations, records management, and executive coordination. See the openings below and apply to the ones that match your experience.
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Who Are We: Sage Truck Driving School is a leader in post-secondary career education and we are obsessed with student success. Our company is fast-growing and has opportunities for growth and advancement. We are looking for an Administrative Enrollment Specialist to join our team!
What We Offer: We offer our full-time colleagues have a variety of benefits available to them, such as Medical, Dental, Vision, Life and even Pet Insurance. We offer Disability Coverage, a generously matched 401(k) plan, vacation, paid holidays and more!
The Administrative Enrollment Specialist is responsible for facilitating the selection and enrollment of qualified student applicants for school admission and assisting the School Director by providing day-to-day administration of basic office and school operations. Essential day-today job responsibilities include:
o Complying with applicable federal and state laws and regulations, accreditor standards, and institutional policies and procedures, including but not limited to those related to student enrollment.
o Receiving in-bound inquiries and conducting outbound phone calls and emails to prospective students utilizing the company approved telephone guidelines and scheduling appointments with prospective students.
o Assessing and interviewing prospective students to determine their needs and goals.
o Assessing the prospective student’s ability to meet Federal Motor Carrier regulations, therefore determining eligibility for employment in the transportation industry. Assess prospect’s driving record, and ability to pass a DOT Physical and DOT Drug Screen.
o Developing referrals and personal leads.
o Conducting tours of the campus facilities, communicating features and benefits related to prospective student interest and program offerings permitting each prospective student to make an informed and considered enrollment decision.
o Discussing payment options such as: o Third party financing o In-house financing o Workforce Service/State agency funding, o Federal and State Grants o Vocational Rehabilitation, o Veteran’s Administration, o Private pay,
o Following up on all inquiries that fail to schedule an interview or fail to show for an interview.
o Enrolling students who meet eligibility requirements, completing all required forms for enrollment and orientation. o Developing and implementing a plan to follow up on those who enroll to confirm they start on their scheduled start date, that all admission paperwork and requirements are completed. o Meeting or exceeding enrollment objectives.
o Prepare and compile all documents in student file for the first day of class.
o Provide employer and placement information to students and accurately record in Student Management System.
o Update and complete student transcripts and prepare graduation certificates.
o Accounts Receivables/Payables:
o Prepare invoices to students, agencies, and other trainees.
o Process receipt of checks, cash, and credit card charges.
o Student attendance/earnings reported daily.
o General management/reporting of accounts payable invoices.
o Assist Director in monthly account reconciliation
- Prior post-secondary education admissions experience preferred.
- Proficiency with Microsoft Office Suite: Word, Excel, Outlook.
- Working knowledge of office equipment.
- Excellent communication and interpersonal skills, including problem solving and conflict
Who Are We: Sage Truck Driving School is a leader in post-secondary career education and we are obsessed with student success. Our company is fast-growing and has opportunities for growth and advancement. We are looking for an Administrative Enrollment Specialist to join our team!
What We Offer: We offer our full-time colleagues have a variety of benefits available to them, such as Medical, Dental, Vision, Life and even Pet Insurance. We offer Disability Coverage, a generously matched 401(k) plan, vacation, paid holidays and more!
The Administrative Enrollment Specialist is responsible for facilitating the selection and enrollment of qualified student applicants for school admission and assisting the School Director by providing day-to-day administration of basic office and school operations. Essential day-today job responsibilities include:
o Complying with applicable federal and state laws and regulations, accreditor standards, and institutional policies and procedures, including but not limited to those related to student enrollment.
o Receiving in-bound inquiries and conducting outbound phone calls and emails to prospective students utilizing the company approved telephone guidelines and scheduling appointments with prospective students.
o Assessing and interviewing prospective students to determine their needs and goals.
o Assessing the prospective student’s ability to meet Federal Motor Carrier regulations, therefore determining eligibility for employment in the transportation industry. Assess prospect’s driving record, and ability to pass a DOT Physical and DOT Drug Screen.
o Developing referrals and personal leads.
o Conducting tours of the campus facilities, communicating features and benefits related to prospective student interest and program offerings permitting each prospective student to make an informed and considered enrollment decision.
o Discussing payment options such as: o Third party financing o In-house financing o Workforce Service/State agency funding, o Federal and State Grants o Vocational Rehabilitation, o Veteran’s Administration, o Private pay,
o Following up on all inquiries that fail to schedule an interview or fail to show for an interview.
o Enrolling students who meet eligibility requirements, completing all required forms for enrollment and orientation. o Developing and implementing a plan to follow up on those who enroll to confirm they start on their scheduled start date, that all admission paperwork and requirements are completed. o Meeting or exceeding enrollment objectives.
o Prepare and compile all documents in student file for the first day of class.
o Provide employer and placement information to students and accurately record in Student Management System.
o Update and complete student transcripts and prepare graduation certificates.
o Accounts Receivables/Payables:
o Prepare invoices to students, agencies, and other trainees.
o Process receipt of checks, cash, and credit card charges.
o Student attendance/earnings reported daily.
o General management/reporting of accounts payable invoices.
o Assist Director in monthly account reconciliation
- Prior post-secondary education admissions experience preferred.
- Proficiency with Microsoft Office Suite: Word, Excel, Outlook.
- Working knowledge of office equipment.
- Excellent communication and interpersonal skills, including problem solving and conflict
See All 296+ Administrative Specialist Jobs
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Find JobsAdministrative Specialist Job Market
Who's Hiring
Top Industries Hiring
- Education
- Government & Public Sector
- Automotive
- Healthcare & Medical Services
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in administrative specialist jobs.
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Two or more years of administrative or office support experience
- Strong written and verbal communication skills
- Experience managing calendars, scheduling meetings, and coordinating travel
- Ability to maintain filing systems and manage physical or electronic records
- Associate or bachelor's degree in business administration or a related field
Tips for Your Administrative Specialist Job Search
Tailor your resume to each listing
Administrative specialist postings vary widely in scope, so mirror the exact language each listing uses, whether that's 'calendar management,' 'office coordination,' or 'records administration.' Generic resumes get screened out by applicant tracking systems before a human ever reads them.
Highlight your software proficiency prominently
Employers expect fluency in office productivity suites, document management platforms, and scheduling tools. List specific programs by name in a dedicated skills section near the top of your resume so recruiters can confirm compatibility at a glance.
Apply early to roles that fit
Migrate Mate lists administrative specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that match your setting
An administrative specialist role in a hospital system demands different skills than one in a law firm or a federal agency. Focus your search by industry so your resume's examples and vocabulary align with what the hiring manager actually does every day.
Prepare concrete examples of competing priorities
Interviewers for administrative specialist positions almost always ask how you managed multiple urgent requests at once. Prepare two or three specific examples with outcomes, such as rescheduling a conflicting board meeting while coordinating a facility inspection, before your interview.
Follow up with a targeted thank-you note
Send a brief follow-up within 24 hours of your interview that references a specific topic you discussed, such as a software system the team is migrating to. It signals genuine interest and reinforces the detail-orientation the role demands.
Administrative Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most administrative specialists?
The companies hiring the most administrative specialists right now include Terrestris Global Solutions, Trusted Results Therapy, and Prosync, with the largest share of openings in California, Virginia, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, federal agencies, and large universities consistently account for a significant portion of active postings.
How many administrative specialist jobs are remote?
About 35% of administrative specialist openings are fully remote or hybrid as of November 2026, though availability depends heavily on the employer's industry and the seniority of the role. Sub-areas such as virtual executive assistance and remote records coordination tend to have the highest concentration of fully remote positions.
How do you become an administrative specialist?
Start by earning an associate or bachelor's degree in business administration or a related field, then build hands-on experience in office support roles such as receptionist, office coordinator, or administrative assistant. Develop proficiency in scheduling software, document management systems, and office productivity tools. Demonstrating reliability, discretion, and strong written communication in those earlier roles is typically what moves candidates into specialist-level positions.
Can you get hired as an administrative specialist with little experience?
Yes, entry-level administrative specialist roles do exist, particularly in government agencies and healthcare organizations that value formal training over years of experience. Focus your applications on postings that list an associate degree as sufficient, highlight transferable skills such as data entry, customer communication, or file organization from part-time or volunteer work, and be ready to demonstrate proficiency in office software during the interview.
What does the administrative specialist interview process look like?
Most employers conduct an initial phone or video screen to confirm your availability and baseline software skills, followed by an in-person or video interview with the hiring manager that includes behavioral questions about handling competing priorities and confidential information. Some organizations add a brief practical assessment, such as formatting a document or drafting a sample email, before extending an offer.
Where can I find and apply to administrative specialist jobs?
You can find and apply to administrative specialist jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that fit your experience level and industry preference, then apply directly to each listing that matches what you're looking for.
See All 296+ Administrative Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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