Remote Administrative Services Coordinator Jobs
Remote Administrative Services Coordinator jobs are open across the U.S. in sectors like healthcare, technology, financial services, and professional consulting, where distributed teams depend on coordinators to keep operations running smoothly. Companies hiring remotely right now include Emory University, Commonwealth of Pennsylvania, and KILGORE COLLEGE, ranging from early-career generalist roles to senior coordinator positions supporting large cross-functional teams. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 142+ Remote Administrative Services Coordinator jobs
Job Title: Customer Support and Admin Coordinator
Java’s Compost | Northern New Jersey | Remote/Hybrid
Java’s Compost is seeking a Customer and Administrative Support Coordinator to support our growing residential and commercial composting services in Northern New Jersey.
The Role
This role is ideal for someone who thrives in a dynamic, fast-moving environment and enjoys balancing customer interaction with administrative work. You’ll work closely with the company owners and collaborate with our drivers, warehouse manager, and operations assistant to keep daily operations running smoothly.
You’ll be the primary point of contact for our customers, handling communications with professionalism, patience, and care. From customer support to commercial account billing and onboarding, no two days will be exactly the same.
Who We Are
Java’s Compost is a residential and commercial food scrap pickup service operating in Northern New Jersey. We’re a small, dedicated team of drivers, warehouse staff, and virtual support who work closely together to stay connected and serve our community.
We’re passionate about composting and spreading awareness about its benefits. If you care about the planet and enjoy supporting a mission-driven business, you’ll feel right at home here.
We offer competitive wages, required benefits, and a supportive work environment, while doing our part to take care of our customers and the planet.
What You’ll Do
- Answer customer emails, texts, and phone calls with clarity and kindness
- Manage commercial invoicing and billing: create and send monthly invoices in QuickBooks Online, track payments, and answer commercial billing questions
- Register with and maintain corporate customers’ vendor portals, and invoice them in the specific format each one requires
- Handle commercial account onboarding from start to finish, including customized quotes, service agreements, and scheduling and performing trainings (when needed)
- Review residential and commercial routes daily in StopSuite and resolve issues
- Use AI tools to draft replies, summarize threads, and document procedures, and look for ways to automate repetitive work
- Identify and write Standard Operating Procedures for existing and new processes
- Keep communication, documentation, and workflows clean and organized
- Track and enter data accurately
- Help support sales staff with administrative tasks when needed
- Handle additional duties as they arise
What You Bring
- Exceptional attention to detail. Commercial invoicing and vendor portals leave little room for error.
- Commercial invoicing and billing experience, ideally including vendor portals or customer-specific invoicing requirements
- Comfort and competence using AI. You’ll use it every day, and we expect you to find new ways to work more efficiently with it.
- Warm, clear communication, both written and verbal
- Tech-savvy: QuickBooks Online and Google Workspace required; experience with a CRM or StopSuite is a plus. We’ll train you on StopSuite and our CRM.
- Strong, independent Excel skills. You’ll use spreadsheets regularly for billing and data tracking, and you’ll take the lead on it. You should already be confident with formulas, sorting, filtering, and organizing data, and able to build and fix spreadsheets on your own.
- Strong organization and follow-through: you plan ahead, anticipate needs, and solve problems before they grow
- Self-starter mindset: you learn new software quickly and independently, and you’re willing to share ideas with the owners to improve how we work
- Interest in sustainability
- Sales experience is a bonus
Details
- Hours: Approximately 25 hours per week, with opportunity for more hours and responsibilities as we grow
- Availability: Weekday availability between 9am and 2pm Eastern is required
- Evenings: A quick evening check of the support inbox for time-sensitive requests is preferred
- Events: Occasional weekend and evening hours around annual company events may be requested with advance notice
- Location: Remote, with the ability to travel to our warehouse in Orange, NJ for team meetings and when other needs arise. Ability to be on-site at special event locations when needed.
Compensation
- $20-$25 per hour
- Salary increase based on tenure and experience
If you like variety, enjoy connecting with people, and love making systems tighter and smoother, we’d love to hear from you.
Pay: $20.00 - $25.00 per hour
Expected hours: 25.0 per week
Benefits:
- Work from home
Work Location: Hybrid remote in Orange, NJ 07050
Job Title: Customer Support and Admin Coordinator
Java’s Compost | Northern New Jersey | Remote/Hybrid
Java’s Compost is seeking a Customer and Administrative Support Coordinator to support our growing residential and commercial composting services in Northern New Jersey.
The Role
This role is ideal for someone who thrives in a dynamic, fast-moving environment and enjoys balancing customer interaction with administrative work. You’ll work closely with the company owners and collaborate with our drivers, warehouse manager, and operations assistant to keep daily operations running smoothly.
You’ll be the primary point of contact for our customers, handling communications with professionalism, patience, and care. From customer support to commercial account billing and onboarding, no two days will be exactly the same.
Who We Are
Java’s Compost is a residential and commercial food scrap pickup service operating in Northern New Jersey. We’re a small, dedicated team of drivers, warehouse staff, and virtual support who work closely together to stay connected and serve our community.
We’re passionate about composting and spreading awareness about its benefits. If you care about the planet and enjoy supporting a mission-driven business, you’ll feel right at home here.
We offer competitive wages, required benefits, and a supportive work environment, while doing our part to take care of our customers and the planet.
What You’ll Do
- Answer customer emails, texts, and phone calls with clarity and kindness
- Manage commercial invoicing and billing: create and send monthly invoices in QuickBooks Online, track payments, and answer commercial billing questions
- Register with and maintain corporate customers’ vendor portals, and invoice them in the specific format each one requires
- Handle commercial account onboarding from start to finish, including customized quotes, service agreements, and scheduling and performing trainings (when needed)
- Review residential and commercial routes daily in StopSuite and resolve issues
- Use AI tools to draft replies, summarize threads, and document procedures, and look for ways to automate repetitive work
- Identify and write Standard Operating Procedures for existing and new processes
- Keep communication, documentation, and workflows clean and organized
- Track and enter data accurately
- Help support sales staff with administrative tasks when needed
- Handle additional duties as they arise
What You Bring
- Exceptional attention to detail. Commercial invoicing and vendor portals leave little room for error.
- Commercial invoicing and billing experience, ideally including vendor portals or customer-specific invoicing requirements
- Comfort and competence using AI. You’ll use it every day, and we expect you to find new ways to work more efficiently with it.
- Warm, clear communication, both written and verbal
- Tech-savvy: QuickBooks Online and Google Workspace required; experience with a CRM or StopSuite is a plus. We’ll train you on StopSuite and our CRM.
- Strong, independent Excel skills. You’ll use spreadsheets regularly for billing and data tracking, and you’ll take the lead on it. You should already be confident with formulas, sorting, filtering, and organizing data, and able to build and fix spreadsheets on your own.
- Strong organization and follow-through: you plan ahead, anticipate needs, and solve problems before they grow
- Self-starter mindset: you learn new software quickly and independently, and you’re willing to share ideas with the owners to improve how we work
- Interest in sustainability
- Sales experience is a bonus
Details
- Hours: Approximately 25 hours per week, with opportunity for more hours and responsibilities as we grow
- Availability: Weekday availability between 9am and 2pm Eastern is required
- Evenings: A quick evening check of the support inbox for time-sensitive requests is preferred
- Events: Occasional weekend and evening hours around annual company events may be requested with advance notice
- Location: Remote, with the ability to travel to our warehouse in Orange, NJ for team meetings and when other needs arise. Ability to be on-site at special event locations when needed.
Compensation
- $20-$25 per hour
- Salary increase based on tenure and experience
If you like variety, enjoy connecting with people, and love making systems tighter and smoother, we’d love to hear from you.
Pay: $20.00 - $25.00 per hour
Expected hours: 25.0 per week
Benefits:
- Work from home
Work Location: Hybrid remote in Orange, NJ 07050
See All 142+ Remote Administrative Services Coordinator Jobs
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Find JobsRemote Administrative Services Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Education
- Technology & Software
- Government & Public Sector
What Employers Look For
The qualifications that appear most often in remote administrative services coordinator jobs.
- Associate or bachelor's degree in business administration or a related field
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Experience with scheduling, calendar management, and meeting coordination
- Strong written and verbal communication skills for internal and external correspondence
- Familiarity with document management systems and records retention policies
- Ability to manage multiple administrative projects simultaneously under tight deadlines
Tips for Your Remote Administrative Services Coordinator Job Search
Apply early to remote roles that fit
Migrate Mate lists remote administrative services coordinator openings from across the U.S. in one place, so you can find roles that match your background and apply directly without sorting through unrelated listings.
Show async communication skills concretely
Remote employers for this role screen hard for written clarity and async communication. Add specific examples to your resume of communicating across time zones, writing process documentation, or coordinating by email and shared platforms without in-person follow-up.
Highlight remote-ready tools by name
List the actual platforms you've used: project management tools, shared calendar systems, cloud document platforms, and video conferencing software. Remote hiring managers for coordinator roles scan for these names as a quick signal that you can contribute from day one.
Prepare for async screening rounds
Many remote employers use written screening questions or recorded video interviews before a live call. Practice giving structured, concise written answers about how you prioritize tasks, handle competing deadlines, and keep distributed stakeholders informed without real-time access.
Remote Administrative Services Coordinator Jobs: Frequently Asked Questions
How do I get a remote administrative services coordinator job?
Target remote-first companies and distributed organizations in sectors like technology, healthcare administration, and professional services, where coordinators rarely need to be on-site. Remote employers screen heavily for self-direction, clear written communication, and the ability to manage competing priorities without in-person oversight. Demonstrating proficiency with tools like project management software, shared calendars, and video conferencing platforms gives you a concrete edge over candidates with no documented remote experience.
Which companies hire remote administrative services coordinators?
Remote administrative services coordinator roles are posted by Emory University, Commonwealth of Pennsylvania, and KILGORE COLLEGE and others right now, based on current remote listings on Migrate Mate as of November 2026. These tend to be remote-first firms, large distributed enterprises, and organizations in healthcare, technology, and financial services that coordinate operations across multiple locations without requiring staff to be on-site.
Can you get a remote administrative services coordinator job with no experience?
Yes, but remote entry-level roles are harder to land because employers expect you to manage workflows independently from day one without in-person guidance. Smaller remote-first companies and startups are your best entry points. Candidates who show organized portfolio samples, strong written communication, and familiarity with remote collaboration tools like shared document systems and async messaging platforms can open doors even without formal coordinator experience on their resume.
Do you need a degree for remote administrative services coordinator jobs?
Not always. Many remote employers weigh demonstrated organizational skills, software proficiency, and a history of managing real administrative workloads more heavily than a formal degree. Certifications in office administration or project coordination, combined with concrete examples of scheduling, records management, or vendor coordination work, can substitute effectively. That said, some larger organizations in regulated industries like healthcare or finance do list a degree as a baseline requirement.
Which industries hire the most remote administrative services coordinators?
Most remote administrative services coordinator openings sit in Education, Technology & Software, and Government & Public Sector, per current remote listings on Migrate Mate as of November 2026. These sectors rely heavily on remote coordinators because their teams operate across multiple time zones and locations, making centralized on-site administrative support impractical.
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