Administrative Services Coordinator Jobs
Administrative Services Coordinator jobs are open across healthcare, government, higher education, and corporate services, from entry-level to senior coordinator roles, with specializations in office operations, facilities management, and records administration. Scan the live roles below and apply to whichever ones fit.
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About the position
NYT CPA—Not Your Typical CPA —is seeking a personable, organized, and detail-oriented professional to help keep our busy accounting office running smoothly.
You’ll be a primary point of contact for our clients and an important part of keeping documents, signatures, payments, and tax returns moving through our office. This position is a great fit for someone who enjoys helping people, takes ownership of follow-up, and can balance daily office responsibilities with changing priorities.
What you’ll do
- Answer incoming calls, assist with routine questions, and direct inquiries to the appropriate team member.
- Welcome clients, receive documents, and tax return pickups.
- Guide clients through required tax return signature documents and delivery procedures.
- Track tax returns through our workflow, maintain accurate status updates, and coordinate final mailing or delivery.
- Manage DocuSign requests, monitor outstanding signatures, and follow up with clients.
- Receive and scan client documents in our electronic filing systems.
- Assist clients with accessing our document portal and electronic signature systems.
- Accept check and credit card payments, accurately record invoice payments, and prepare and take deposits to the bank.
- Process incoming and outgoing mail and route correspondence to the appropriate staff member.
- Monitor and replenish office supplies and keep reception and shared spaces organized.
- Assist with general administrative projects.
- Learn and assist with bookkeeping, bank reconciliations, and payroll tasks in QuickBooks Online as needed.
What we’re looking for
- Strong attention to detail and consistent follow-through.
- A friendly, professional manner and clear communication skills.
- Excellent organization and the ability to manage multiple tasks and deadlines.
- Comfort handling frequent interruptions while keeping work accurate and organized.
- Dependability, initiative, and a willingness to help wherever needed.
- Discretion when handling confidential client and financial information.
- Confidence using computers, email, Microsoft Office, and electronic document systems.
- Willingness to learn new software and basic accounting processes.
Previous administrative or client service experience is preferred. Experience in an accounting firm, QuickBooks Online, bookkeeping, or payroll is a plus. Candidates with strong administrative skills and a willingness to learn are encouraged to apply.
Why NYT CPA?
You’ll work closely with our accounting team, build relationships with clients, and have opportunities to develop skills in office administration, client service, and accounting support. Your organization and follow-through will make a direct difference in how our firm serves its clients.
How to apply
Apply through Indeed with your résumé and a brief introduction explaining why you would be a good fit for this position.
PLEASE NOTE: Pay commensurate with experience.
Pay: From $20.00 per hour
Work Location: In person
Administrative Services Coordinator Jobs by Experience Level
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Who's Hiring
What Employers Look For
The qualifications that appear most often in administrative services coordinator jobs.
- Associate or bachelor's degree in business administration or a related field
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Experience with scheduling, calendar management, and meeting coordination
- Strong written and verbal communication skills for internal and external correspondence
- Familiarity with document management systems and records retention policies
- Ability to manage multiple administrative projects simultaneously under tight deadlines
Tips for Your Administrative Services Coordinator Job Search
Tailor your resume to each posting
Administrative services coordinator job descriptions vary widely by sector. A healthcare posting will emphasize HIPAA compliance and scheduling systems, while a government role may prioritize records management and procurement. Pull exact language from each posting and mirror it in your bullet points.
Highlight your software and systems proficiency
Employers screen hard for familiarity with office management platforms, document control systems, and enterprise resource tools. List every system you've used by name in a dedicated skills section so recruiters and applicant tracking systems catch them immediately.
Quantify your coordination and workload impact
Generic phrases like 'managed office operations' won't stand out. Replace them with specifics: how many staff you supported, how many vendors you coordinated, or how you reduced a backlog. Numbers give hiring managers a concrete sense of your scope.
Apply early to roles that fit
Migrate Mate lists administrative services coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare examples that show cross-functional coordination
Interviewers for this role almost always ask behavioral questions about managing competing priorities or coordinating across departments. Before your interview, map out two or three specific situations where you kept multiple teams or projects aligned under time pressure.
Negotiate by anchoring to scope and certifications
When discussing compensation, tie your ask to the complexity of your coordination responsibilities and any professional credentials you hold, such as a Certified Administrative Professional designation. Scope and credentials give you a concrete basis for a higher offer than tenure alone.
Administrative Services Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most administrative services coordinators?
The companies hiring the most administrative services coordinators right now include Arden Courts, NYT CPA, and Augusta Health, with the largest share of openings in Pennsylvania, California, and Florida, based on current listings on Migrate Mate as of November 2026. Healthcare systems, government agencies, and large universities consistently post the highest volumes of these roles year-round.
How many administrative services coordinator jobs are remote?
About 67% of administrative services coordinator openings are fully remote or hybrid as of November 2026, though the share varies significantly by industry. Functions like document processing, scheduling support, and procurement coordination tend to be the most remote-friendly, while roles tied to facilities management or in-person office operations are almost always on-site.
How do you become an administrative services coordinator?
Start by earning an associate or bachelor's degree in business administration, public administration, or a related field. Build hands-on experience through administrative assistant or office support roles, focusing on scheduling, records management, and cross-departmental coordination. Earning a Certified Administrative Professional credential strengthens your candidacy, especially for government and healthcare employers.
Can you get hired as an administrative services coordinator with little experience?
Yes, entry-level administrative services coordinator roles exist, particularly in government agencies, nonprofits, and university departments that value organizational skills over years of experience. Emphasize any internships, volunteer coordination work, or part-time office roles you've held, and highlight transferable skills like scheduling, vendor communication, and document organization in your application materials.
What does the administrative services coordinator interview process look like?
Most employers start with a phone or video screen focused on your administrative background and software skills. A second round typically involves behavioral questions about managing competing priorities, coordinating across teams, and handling confidential information. Some organizations include a written exercise or scenario test to assess communication and organizational judgment before extending an offer.
Where can I find and apply to administrative services coordinator jobs?
You can find and apply to administrative services coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your background and preferences, and apply directly to each listing that fits.
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