Scheduling Assistant Jobs
Scheduling Assistant jobs are open across healthcare, legal, corporate, and logistics sectors, from entry-level to senior coordinator roles, with specializations in medical scheduling, executive calendar management, and workforce scheduling. See the openings below and apply to the ones that match your experience.
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Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Schedule: Monday–Friday | 9:00 AM–5:30 PM | Onsite
This position performs a variety of administrative functions that help ensure smooth, efficient day-to-day practice operations. Working with minimal supervision, the Senior Practice Assistant supports patient scheduling, registration, check-in/check-out, billing-related processes, and other administrative needs. The role also serves as a resource to other practice staff and provides guidance and training in scheduling, registration, and billing workflows.
Does this position require Patient Care? No
Key Responsibilities:
Perform administrative and clerical duties supporting a clinical service or physician practice.
Schedule patient appointments and maintain accurate appointment records.
Assist callers with routine inquiries and appointment scheduling.
Support patient check-in and check-out processes.
Process patient billing forms and scan documents into patient medical records.
Serve as a Super User for scheduling, registration, and billing systems.
Provide assistance and training to team members on scheduling, registration, and billing processes.
Handle more complex scheduling functions, including schedule changes, template/block management, and other specialized scheduling needs.
Provide functional guidance to Office Assistants and Practice Assistants.
Partner with the Supervisor to help oversee the daily activities of practice staff.
Accept co-payments when required.
Screen, route, and/or take messages related to prior authorizations, provider questions, prescription refills, and test results.
Qualifications
Education
High school diploma or equivalent required.
Experience cannot be substituted for the required education.
Experience
3–5 years of healthcare office experience required.
Epic scheduling experience required.
Knowledge, Skills & Abilities
- Strong technology skills, including advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
- Knowledge of office operations, standards, and administrative procedures.
- Experience with filing, copying, scanning, printing, and faxing.
- Strong telephone and customer service skills, including the ability to manage non-routine calls and resolve routine issues appropriately.
- Excellent written and verbal communication skills.
- Ability to compose and edit professional emails, memos, letters, and other correspondence.
- Strong organizational, prioritization, and time-management skills.
- Ability to manage multiple responsibilities while following established procedures and workflows.
- Strong attention to detail with the ability to proofread and edit written materials.
- Ability to work effectively both independently and as part of a collaborative practice team.
Additional Job Details (if applicable)
Compensation: The posted salary reflects the starting range for this position. Actual compensation will be based on the selected candidate's qualifications, including experience, education, and relevant skills.
Mass General Brigham offers a comprehensive benefits package that includes:
- Medical, dental, and vision coverage
- 403(b) retirement plan
- Tuition reimbursement
- Discounted MBTA pass
- Additional employee benefits and programs
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
Grade
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Schedule: Monday–Friday | 9:00 AM–5:30 PM | Onsite
This position performs a variety of administrative functions that help ensure smooth, efficient day-to-day practice operations. Working with minimal supervision, the Senior Practice Assistant supports patient scheduling, registration, check-in/check-out, billing-related processes, and other administrative needs. The role also serves as a resource to other practice staff and provides guidance and training in scheduling, registration, and billing workflows.
Does this position require Patient Care? No
Key Responsibilities:
Perform administrative and clerical duties supporting a clinical service or physician practice.
Schedule patient appointments and maintain accurate appointment records.
Assist callers with routine inquiries and appointment scheduling.
Support patient check-in and check-out processes.
Process patient billing forms and scan documents into patient medical records.
Serve as a Super User for scheduling, registration, and billing systems.
Provide assistance and training to team members on scheduling, registration, and billing processes.
Handle more complex scheduling functions, including schedule changes, template/block management, and other specialized scheduling needs.
Provide functional guidance to Office Assistants and Practice Assistants.
Partner with the Supervisor to help oversee the daily activities of practice staff.
Accept co-payments when required.
Screen, route, and/or take messages related to prior authorizations, provider questions, prescription refills, and test results.
Qualifications
Education
High school diploma or equivalent required.
Experience cannot be substituted for the required education.
Experience
3–5 years of healthcare office experience required.
Epic scheduling experience required.
Knowledge, Skills & Abilities
- Strong technology skills, including advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
- Knowledge of office operations, standards, and administrative procedures.
- Experience with filing, copying, scanning, printing, and faxing.
- Strong telephone and customer service skills, including the ability to manage non-routine calls and resolve routine issues appropriately.
- Excellent written and verbal communication skills.
- Ability to compose and edit professional emails, memos, letters, and other correspondence.
- Strong organizational, prioritization, and time-management skills.
- Ability to manage multiple responsibilities while following established procedures and workflows.
- Strong attention to detail with the ability to proofread and edit written materials.
- Ability to work effectively both independently and as part of a collaborative practice team.
Additional Job Details (if applicable)
Compensation: The posted salary reflects the starting range for this position. Actual compensation will be based on the selected candidate's qualifications, including experience, education, and relevant skills.
Mass General Brigham offers a comprehensive benefits package that includes:
- Medical, dental, and vision coverage
- 403(b) retirement plan
- Tuition reimbursement
- Discounted MBTA pass
- Additional employee benefits and programs
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
Grade
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Scheduling Assistant Jobs by Experience Level
See All 64 Scheduling Assistant Jobs
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Find Scheduling Assistant JobsScheduling Assistant Job Market
Who's Hiring
- Evolve Therapy Services15
- TriHealth4
- Brisa Therapy3B
- ECS Limited2
- Avera Health2
Top Industries Hiring
- Healthcare & Medical Services
- Education
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in scheduling assistant jobs.
- Proficiency with calendar and scheduling software such as Google Calendar or Outlook
- Strong verbal and written communication skills for coordinating across teams
- One to two years of administrative or scheduling experience in a professional setting
- Ability to manage multiple calendars and shifting priorities simultaneously
- Experience with appointment booking or workforce management platforms
- High school diploma or associate degree, with preference for administrative coursework
Tips for Your Scheduling Assistant Job Search
Tailor your resume to scheduling tools
List every scheduling software you've used by name, whether that's calendar platforms, appointment booking systems, or workforce management tools. Hiring managers scan for specific tool names, and a vague mention of 'scheduling software' won't get you past the first review.
Quantify your coordination workload clearly
Employers want to know the scale you've managed. Replace phrases like 'handled scheduling' with specifics: how many calendars you maintained, appointment volume per week, or number of staff whose shifts you coordinated. Concrete scope signals readiness for their environment.
Apply early to roles that fit
Migrate Mate lists scheduling assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter openings by industry before applying
Medical, legal, and corporate scheduling roles use different workflows and terminology. Reading job postings for each industry first helps you match your resume language to what that hiring team expects, rather than submitting a one-size-fits-all application.
Prepare for scenario-based interview questions
Interviewers for scheduling roles typically give you a conflict to resolve, like a double-booked executive or a last-minute cancellation chain. Practice walking through your decision-making process out loud so your answer sounds organized, not improvised.
Follow up after submitting your application
A brief, professional follow-up two to three business days after applying shows initiative without being pushy. Reference the specific role title and your strongest relevant skill to give the hiring coordinator a reason to pull your application from the queue.
Scheduling Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most scheduling assistants?
The companies hiring the most scheduling assistants right now include Evolve Therapy Services, TriHealth, and Brisa Therapy, with the largest share of openings in Wisconsin, New York, and Ohio, based on current listings on Migrate Mate as of November 2026. Healthcare systems and large corporate offices consistently account for the highest volume of scheduling assistant postings.
How many scheduling assistant jobs are remote?
About 23% of scheduling assistant openings are fully remote or hybrid as of November 2026, reflecting strong demand for virtual calendar and appointment coordination. Roles tied to executive support and corporate team scheduling tend to offer the most remote flexibility, while medical and shift-based scheduling positions are more likely to require on-site presence.
How do you become a scheduling assistant?
Start by building proficiency with calendar and scheduling tools, since employers expect you to hit the ground running. Gain experience in any administrative or coordination role, even in a volunteer or part-time capacity. Focus your resume on calendar management, communication, and time-sensitive task handling. Apply to entry-level scheduling assistant or administrative coordinator openings to build your direct experience in the field.
Can you get hired as a scheduling assistant with no experience?
Yes, many employers will consider candidates with limited direct experience if you can demonstrate strong organizational skills and familiarity with scheduling tools. Highlight any experience managing your own or others' calendars, even informally. Roles labeled 'scheduling coordinator' or 'administrative assistant' at smaller companies often serve as direct entry points and are more likely to train candidates who show attention to detail and reliability.
What does the scheduling assistant interview process look like?
Most scheduling assistant interviews involve an initial phone or video screen focused on your organizational approach and tool experience, followed by an in-person or video interview with a hiring manager. Expect at least one scenario-based question where you're asked how you'd handle a scheduling conflict or last-minute change. Some employers add a short skills test using their calendar or scheduling platform before extending an offer.
Where can I find and apply to scheduling assistant jobs?
You can find and apply to scheduling assistant jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and industry background, then apply directly to each listing that fits. Checking back regularly helps you catch new postings as they go live, since scheduling roles often fill quickly.
See All 64 Scheduling Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find Scheduling Assistant Jobs