Remote Document Coordinator Jobs
Remote document coordinator jobs are in active demand across the U.S., with remote-first firms, distributed healthcare networks, legal operations teams, and enterprise software companies all hiring for this role. Employers hiring remotely right now include Contact Discovery Services, hims & hers, and Optum. Find a role that fits below and apply directly.
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Veolia is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation.
Within this framework,Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.
Job Description
Document Controllers support the engineering department in maintaining quality documentation standards and tracking engineering deliverables.
Typical tasks include reviewing internal documentation to verify it meets quality requirements, publishing internal documents, sending and receiving documentation (client and equipment vendor) per specifications in a timely manner, and maintaining databases recording these actions. These tasks are time sensitive, involve multiple steps, and cover multiple projects; the ideal candidate must be detail-oriented and organized, and possess strong interpersonal and relationship building skills that are needed to create and maintain good rapport with engineers and Veolia clients.
Nature & Scope-Principal Areas of Responsibility:
- Read and understand engineering drawings, datasheets, specifications
- Provide quality checks for controlled documents and quality records
- Review, stamp, and publish documents
- Manage databases, reports, and document libraries
- Package, send, and track deliverables to/from client, vendor, or production team
- Understand and comply with ISO standards, drive accountability, and train functional teams as needed
- Able to quickly change direction as deadlines change and adjust to urgent requests, balance workload with little supervision, deliver assignments on time, and carefully follow engineering procedures for documentation management
- Printing and shipping of Operation & Maintenance manuals
- Other duties assigned by Document Control Leader as required depending on team needs and workload, changes in tools and project execution strategy, scope and nature of projects, and client specifications
Qualifications
Qualifications/Education
- College degree with 5 years’ experience working in an engineering, manufacturing, or architectural environment
- Work background in Engineering, Manufacturing, Construction, or Design/Build related fields
- Computer literacy – Excel, Word, Adobe, FTP sites, SAP, Google Workspace
Additional Information
At Veolia, we realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace.
To ensure transparency and compliance with employment laws, we provide the following details regarding this position:
Compensation:
The compensation range is tied to the market for similarly bench-marked roles. The range is not an absolute, but a guide, and offers will be based on the individual candidate’s knowledge, skills, experience and market conditions, as well as internal peer equity. Depending upon all the preceding considerations for the final selected individual candidate, the offer may be lower or higher than the stated range: $29.00 - $32.00 USD.
Artificial Intelligence (AI) Disclosure:
We do not use Artificial Intelligence (AI) to screen, assess, or select applicants for this position.
Vacancy Status:
This posting is for an existing vacancy.
Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and candidate profiles will be deemed the property of the company and no fee will be due.
As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.
Why Veolia?
Join a company that values Responsibility, Solidarity, Innovation, Customer Focus, and Respect.
Ready to transition your technical expertise into a rewarding customer-facing career while
making a difference in water treatment and sustainability? Apply today!
Benefits:
- Medical, Dental, & Vision Insurance Starting Day 1!
- Life Insurance
- Paid Time Off
- Paid Holidays
- Parental Leave
- 401(k) Plan
- Flexible Spending & Health Savings Accounts
- AD&D Insurance
- Disability Insurance
- Tuition Reimbursement
Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of
this posting. The Company reserves the right to modify this information at any time, subject to
applicable law.
****Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will
not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****
Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have
a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes
and candidate profiles will be deemed the property of the company and no fee will be due.
As an inclusive company, Veolia is committed to diversity and gives equal consideration
to all applications, without discrimination.
As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.
Veolia is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation.
Within this framework,Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.
Job Description
Document Controllers support the engineering department in maintaining quality documentation standards and tracking engineering deliverables.
Typical tasks include reviewing internal documentation to verify it meets quality requirements, publishing internal documents, sending and receiving documentation (client and equipment vendor) per specifications in a timely manner, and maintaining databases recording these actions. These tasks are time sensitive, involve multiple steps, and cover multiple projects; the ideal candidate must be detail-oriented and organized, and possess strong interpersonal and relationship building skills that are needed to create and maintain good rapport with engineers and Veolia clients.
Nature & Scope-Principal Areas of Responsibility:
- Read and understand engineering drawings, datasheets, specifications
- Provide quality checks for controlled documents and quality records
- Review, stamp, and publish documents
- Manage databases, reports, and document libraries
- Package, send, and track deliverables to/from client, vendor, or production team
- Understand and comply with ISO standards, drive accountability, and train functional teams as needed
- Able to quickly change direction as deadlines change and adjust to urgent requests, balance workload with little supervision, deliver assignments on time, and carefully follow engineering procedures for documentation management
- Printing and shipping of Operation & Maintenance manuals
- Other duties assigned by Document Control Leader as required depending on team needs and workload, changes in tools and project execution strategy, scope and nature of projects, and client specifications
Qualifications
Qualifications/Education
- College degree with 5 years’ experience working in an engineering, manufacturing, or architectural environment
- Work background in Engineering, Manufacturing, Construction, or Design/Build related fields
- Computer literacy – Excel, Word, Adobe, FTP sites, SAP, Google Workspace
Additional Information
At Veolia, we realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace.
To ensure transparency and compliance with employment laws, we provide the following details regarding this position:
Compensation:
The compensation range is tied to the market for similarly bench-marked roles. The range is not an absolute, but a guide, and offers will be based on the individual candidate’s knowledge, skills, experience and market conditions, as well as internal peer equity. Depending upon all the preceding considerations for the final selected individual candidate, the offer may be lower or higher than the stated range: $29.00 - $32.00 USD.
Artificial Intelligence (AI) Disclosure:
We do not use Artificial Intelligence (AI) to screen, assess, or select applicants for this position.
Vacancy Status:
This posting is for an existing vacancy.
Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and candidate profiles will be deemed the property of the company and no fee will be due.
As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.
Why Veolia?
Join a company that values Responsibility, Solidarity, Innovation, Customer Focus, and Respect.
Ready to transition your technical expertise into a rewarding customer-facing career while
making a difference in water treatment and sustainability? Apply today!
Benefits:
- Medical, Dental, & Vision Insurance Starting Day 1!
- Life Insurance
- Paid Time Off
- Paid Holidays
- Parental Leave
- 401(k) Plan
- Flexible Spending & Health Savings Accounts
- AD&D Insurance
- Disability Insurance
- Tuition Reimbursement
Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of
this posting. The Company reserves the right to modify this information at any time, subject to
applicable law.
****Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will
not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****
Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have
a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes
and candidate profiles will be deemed the property of the company and no fee will be due.
As an inclusive company, Veolia is committed to diversity and gives equal consideration
to all applications, without discrimination.
As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.
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Find JobsRemote Document Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Insurance
What Employers Look For
The qualifications that appear most often in remote document coordinator jobs.
- Proficiency with document management systems such as SharePoint, Procore, or Laserfiche
- Experience maintaining version control and document revision logs
- Strong attention to detail and accuracy when processing and filing documents
- Associate or bachelor's degree in business administration, information management, or a related field
- Familiarity with records retention schedules and compliance documentation requirements
- Ability to coordinate document workflows across multiple departments or project teams
Tips for Your Remote Document Coordinator Job Search
Show async communication skills upfront
Remote document coordinator employers screen heavily for written clarity. Include a brief summary in your resume or cover letter that demonstrates how you communicate across distributed teams, documenting workflows, flagging version conflicts, and updating records without in-person check-ins.
Name the document platforms you know
Remote employers filter candidates by tool familiarity fast. Call out specific document management systems, cloud storage platforms, and collaboration tools you've used, like SharePoint, Confluence, or Google Drive, directly in your resume skills section so they're visible at a glance.
Apply early to remote roles that fit
Migrate Mate lists remote document coordinator openings from across the U.S. in one place, so you can find roles that match your background and apply directly. Applying in the first few days of a posting going live gives you a stronger shot before inboxes fill.
Prepare for async interview formats
Many remote-first companies use written or video-recorded interview steps before any live call. Practice answering questions about how you organize documentation, manage version control, and stay on top of deadlines without a supervisor nearby, in writing and on camera.
Remote Document Coordinator Jobs: Frequently Asked Questions
How do I get a remote document coordinator job?
Remote document coordinator roles go to candidates who can demonstrate self-direction and clear written communication from day one. Remote employers screen for experience with document management systems, version control practices, and async collaboration tools like Slack or Teams. Highlighting specific tools you've used, your ability to manage deadlines without supervision, and examples of maintaining document accuracy across distributed teams gives you a real edge.
Which companies hire remote document coordinators?
Companies hiring remote document coordinators right now include Contact Discovery Services, hims & hers, and Optum, based on current remote listings on Migrate Mate as of November 2026. Remote-first firms, distributed legal and healthcare operations teams, and enterprise technology companies are among the most consistent hirers of this role across the U.S.
Can you get a remote document coordinator job with no experience?
Yes, but remote entry-level roles are harder to land because employers expect you to work independently early with minimal onboarding support. Smaller remote-first companies and startups are more likely to hire entry-level candidates. Showing proficiency with document management platforms, strong written communication samples, and any freelance, volunteer, or academic document work demonstrates you can handle the role without in-person oversight.
Do you need a degree for remote document coordinator jobs?
Not always. Many remote employers value demonstrated skills and real work output over a formal degree for this role. Proficiency with document management systems, attention to detail, and a portfolio of organized, well-maintained documentation can carry significant weight. Some regulated industries like healthcare or legal services may prefer a degree, but many remote teams prioritize what you can do over your credential.
Which industries hire the most remote document coordinators?
The sectors hiring the most remote document coordinators are Insurance, based on current remote listings on Migrate Mate as of November 2026. These industries rely heavily on distributed teams managing large volumes of documentation across multiple locations, making remote document coordinator roles a natural fit.
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