Document Coordinator Jobs
Document Coordinator jobs are open across healthcare, legal, construction, and financial services, from entry-level to senior and lead roles, with specializations in records management, compliance documentation, and contract administration. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 12+ Document Coordinator jobs
POSITION DESCRIPTION:
Provide technical support to Design Department by providing control of all documents and records relating to all projects. Documents to be controlled include drawings, specifications, equipment submittals, etc., and will be gathered from other team players, vendors, general contractors, and engineering firms. Must be able to communicate directly with all department employees to facilitate a smooth flow of technical information.
Job responsibilities include:
Download all documents and drawings required from General Contractor’s and Engineer’s websites (or copy from CDs when available) and file in the proper location on the EAS network
Print downloaded documents and drawings as needed
Maintain electronic file storage for all documents
Create and maintain a document log, or file matrix, for all incoming and outgoing files to assure latest revisions are being used at all times; this applies to Drawings, Specifications, and Submittals.
Will upload and download all necessary documentation related to the Design Dept.
Coordinate with EAS High Point when projects are being done that involve both facilities, to assure both locations are using the latest revisions of all documents
Verify that all documents are duplicated and distributed as required to all involved parties, including project managers, shop foreman, field personnel, engineers and architects, and other contractors involved with the project.
EDUCATION/EXPERIENCE:
This Position requires a two year associate degree in a technical/engineering/quality/business discipline or equivalent. Experience in a related field may be acceptable in lieu of a Degree, as approved by management.
JOB REQUIREMENTS/SPECIAL SKILLS:
Document Control Skills / Communication
Commitment to quality and continuous improvement
Microsoft Word and Excel proficient
Good verbal and written communication skills
Good general computer and internet skills
Interpersonal skills for coordinating projects involving multiple people and functions.
POSITION DESCRIPTION:
Provide technical support to Design Department by providing control of all documents and records relating to all projects. Documents to be controlled include drawings, specifications, equipment submittals, etc., and will be gathered from other team players, vendors, general contractors, and engineering firms. Must be able to communicate directly with all department employees to facilitate a smooth flow of technical information.
Job responsibilities include:
Download all documents and drawings required from General Contractor’s and Engineer’s websites (or copy from CDs when available) and file in the proper location on the EAS network
Print downloaded documents and drawings as needed
Maintain electronic file storage for all documents
Create and maintain a document log, or file matrix, for all incoming and outgoing files to assure latest revisions are being used at all times; this applies to Drawings, Specifications, and Submittals.
Will upload and download all necessary documentation related to the Design Dept.
Coordinate with EAS High Point when projects are being done that involve both facilities, to assure both locations are using the latest revisions of all documents
Verify that all documents are duplicated and distributed as required to all involved parties, including project managers, shop foreman, field personnel, engineers and architects, and other contractors involved with the project.
EDUCATION/EXPERIENCE:
This Position requires a two year associate degree in a technical/engineering/quality/business discipline or equivalent. Experience in a related field may be acceptable in lieu of a Degree, as approved by management.
JOB REQUIREMENTS/SPECIAL SKILLS:
Document Control Skills / Communication
Commitment to quality and continuous improvement
Microsoft Word and Excel proficient
Good verbal and written communication skills
Good general computer and internet skills
Interpersonal skills for coordinating projects involving multiple people and functions.
Document Coordinator Jobs by Experience Level
See All 12 Document Coordinator Jobs
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Find Document Coordinator JobsDocument Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in document coordinator jobs.
- Proficiency with document management systems such as SharePoint, Procore, or Laserfiche
- Experience maintaining version control and document revision logs
- Strong attention to detail and accuracy when processing and filing documents
- Associate or bachelor's degree in business administration, information management, or a related field
- Familiarity with records retention schedules and compliance documentation requirements
- Ability to coordinate document workflows across multiple departments or project teams
Tips for Your Document Coordinator Job Search
Tailor your resume to document types
Hiring managers scan for the specific document types you've managed, whether contracts, regulatory filings, medical records, or construction submittals. Name them explicitly in your resume rather than using broad terms like 'documentation' or 'files'.
List your document management software by name
Employers filter for tools like SharePoint, Procore, Laserfiche, or M-Files. Name every system you've used in a dedicated skills section so your application clears keyword screening in applicant tracking systems before a recruiter reads it.
Apply early to roles that fit
Migrate Mate lists document coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by industry verticals
Document coordinator roles in construction, healthcare, and legal each require a different vocabulary and compliance knowledge. Applying to openings within your industry background means you can speak precisely to the document control standards that matter to that employer.
Prepare examples of version control processes you owned
Interviewers for document coordinator roles consistently ask how you track document revisions and prevent outdated versions from circulating. Have a concrete example ready that names the system, the team size, and the error or risk you prevented.
Follow up referencing a specific document challenge
A generic thank-you after an interview blends in. Reference a document workflow problem the interviewer mentioned and briefly connect it to how you've handled something similar, which keeps your name tied to a concrete skill.
Document Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most document coordinators?
The most active employers for document coordinators right now are L&R, Leiters, and SK AX USA, and the most openings are in Florida, Georgia, and North Carolina, based on current listings on Migrate Mate as of November 2026. Healthcare systems, construction firms, and large financial services companies tend to maintain the steadiest hiring volume for this role.
How many document coordinator jobs are remote?
About 14% of document coordinator openings are fully remote or hybrid as of November 2026, though availability varies by industry. Roles focused on digital records management, contract administration, and compliance documentation are the most likely to offer remote or hybrid arrangements, while positions tied to physical file rooms or on-site construction projects are typically in person.
How do you become a document coordinator?
Start by building proficiency in at least one document management system, since employers expect hands-on tool experience rather than general computer literacy. An associate or bachelor's degree in business administration or information management strengthens your application, though relevant administrative experience can substitute. Pursue a Certified Document Controller credential to stand out in regulated industries like construction or pharmaceuticals.
Can you get a document coordinator job with little experience?
Yes, entry-level document coordinator roles exist in many industries, particularly in administrative support, construction, and healthcare. Focus your application on transferable skills like filing systems you've maintained, software you've used to organize records, or any work where accuracy and version tracking mattered. Volunteering to manage documents or records in a current role, even informally, gives you something concrete to describe.
What does the document coordinator interview process look like?
Most document coordinator interviews include an initial phone or video screen focused on your software experience and organizational approach, followed by an in-person or second video interview with the hiring manager or team lead. Expect scenario-based questions about how you handle document revisions, access permissions, or deadline pressure. Some employers in construction or healthcare add a brief skills assessment covering naming conventions or workflow scenarios.
Where can I find and apply to document coordinator jobs?
You can find and apply to document coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your background and preferences, and apply directly to each listing that fits.
See All 12 Document Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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