Remote Office Manager Jobs
Remote office manager jobs are open across the U.S. at remote-first companies and distributed teams in sectors like technology, professional services, and healthcare. Employers hiring remotely right now include Providence, WorkHero, and Jet Dental. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 47+ Remote Office Manager jobs
About WorkHero
WorkHero believes that the right office manager can be the difference between a business surviving and thriving. WorkHero provides expert office support to small HVAC business owners, combining industry expertise with cutting-edge AI tools. We handle administrative and operational tasks such as billing, payroll, permitting, and procurement. Our services save customers up to 16 hours a week, enabling them to focus on growing their business.
The Role
We're hiring a Junior Office Manager to own the phone work that keeps our clients' cash flowing. The bulk of your day is accounts receivable collections calls - calling homeowners and commercial customers on behalf of our HVAC clients to follow up on unpaid invoices, confirm payment, and resolve billing questions. You'll also handle a smaller mix of scheduling calls and one-off outbound campaigns as they come up.
This is a phone-forward role. You will be on calls for most of your working day. If you like the rhythm of a call queue, you know how to stay pleasant on the twentieth "I'll pay it next week" of the morning- this is a good fit.
What You'll Do
A/R collections calls (primary): Work aging reports across multiple client accounts, contacting customers on past-due invoices, negotiating payment, taking payment over the phone, and accurately documenting every outcome.
Follow-up and escalation: Maintain a callback cadence on open balances, flag disputed invoices and accounts that need to escalate to the account team or the client owner.
Light scheduling calls: Confirm appointments, reschedule, and reach out for maintenance agreement renewals when an account needs coverage.
Ad hoc outbound: Occasional additional outbound, which could include membership renewal pushes, estimate follow-ups, customer win-back lists, and similar campaigns.
Documentation: Log call notes and payment commitments in a tracking sheet or the client's field service management platform so the account team always knows where each balance stands.
You’re a Great Fit If:
Required
2+ years in an outbound or high-volume call centre role for an HVAC shop, or 2+ years as a dispatcher/CSR at an HVAC shop. HVAC-shop experience is a must-have.
Familiarity with HVAC terminology (system types, maintenance agreements, common repair line items).
Comfort with collections conversations - you can ask for money directly and stay calm, friendly and professional when a customer gets frustrated.
Above average people skills, with a pleasant demeanour and a strong ability to built rapport.
Solid written communication for tracking collections and internal handoffs.
Reliability and self-management in a remote setting - you keep to a schedule without supervision.
Reliable high-speed internet and a quiet dedicated workspace.
Preferred
Hands-on experience with ServiceTitan, Housecall Pro, or Jobber.
Prior A/R or collections experience specifically in the trades.
Experience working with U.S. customers across multiple time zones.
What Success Looks Like
Aging balances on your assigned accounts shrink month over month.
Call volume and contact rates hold steady without quality slipping.
Our Senior Office Managers never get surprised - disputes and problem accounts surface early.
Customers stay customers. Collections calls are done in a way that protects the client's relationship with their homeowner.
Why WorkHero
Fully remote, with a distributed team
A clearly defined role with a measurable impact you can point to.
We build AI automation into the work - you'll spend your time on conversations, not on manual list-pulling.
Opportunities for growth and promotion
WorkHero is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Compensation Range: $50K - $65K
About WorkHero
WorkHero believes that the right office manager can be the difference between a business surviving and thriving. WorkHero provides expert office support to small HVAC business owners, combining industry expertise with cutting-edge AI tools. We handle administrative and operational tasks such as billing, payroll, permitting, and procurement. Our services save customers up to 16 hours a week, enabling them to focus on growing their business.
The Role
We're hiring a Junior Office Manager to own the phone work that keeps our clients' cash flowing. The bulk of your day is accounts receivable collections calls - calling homeowners and commercial customers on behalf of our HVAC clients to follow up on unpaid invoices, confirm payment, and resolve billing questions. You'll also handle a smaller mix of scheduling calls and one-off outbound campaigns as they come up.
This is a phone-forward role. You will be on calls for most of your working day. If you like the rhythm of a call queue, you know how to stay pleasant on the twentieth "I'll pay it next week" of the morning- this is a good fit.
What You'll Do
A/R collections calls (primary): Work aging reports across multiple client accounts, contacting customers on past-due invoices, negotiating payment, taking payment over the phone, and accurately documenting every outcome.
Follow-up and escalation: Maintain a callback cadence on open balances, flag disputed invoices and accounts that need to escalate to the account team or the client owner.
Light scheduling calls: Confirm appointments, reschedule, and reach out for maintenance agreement renewals when an account needs coverage.
Ad hoc outbound: Occasional additional outbound, which could include membership renewal pushes, estimate follow-ups, customer win-back lists, and similar campaigns.
Documentation: Log call notes and payment commitments in a tracking sheet or the client's field service management platform so the account team always knows where each balance stands.
You’re a Great Fit If:
Required
2+ years in an outbound or high-volume call centre role for an HVAC shop, or 2+ years as a dispatcher/CSR at an HVAC shop. HVAC-shop experience is a must-have.
Familiarity with HVAC terminology (system types, maintenance agreements, common repair line items).
Comfort with collections conversations - you can ask for money directly and stay calm, friendly and professional when a customer gets frustrated.
Above average people skills, with a pleasant demeanour and a strong ability to built rapport.
Solid written communication for tracking collections and internal handoffs.
Reliability and self-management in a remote setting - you keep to a schedule without supervision.
Reliable high-speed internet and a quiet dedicated workspace.
Preferred
Hands-on experience with ServiceTitan, Housecall Pro, or Jobber.
Prior A/R or collections experience specifically in the trades.
Experience working with U.S. customers across multiple time zones.
What Success Looks Like
Aging balances on your assigned accounts shrink month over month.
Call volume and contact rates hold steady without quality slipping.
Our Senior Office Managers never get surprised - disputes and problem accounts surface early.
Customers stay customers. Collections calls are done in a way that protects the client's relationship with their homeowner.
Why WorkHero
Fully remote, with a distributed team
A clearly defined role with a measurable impact you can point to.
We build AI automation into the work - you'll spend your time on conversations, not on manual list-pulling.
Opportunities for growth and promotion
WorkHero is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Compensation Range: $50K - $65K
See All 47 Remote Office Manager Jobs
Find roles that match your experience and apply in just a few clicks.
Find Remote Office Manager JobsRemote Office Manager Job Market
Who's Hiring
Top Industries Hiring
- Accounting & Auditing
- Investment & Asset Management
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in remote office manager jobs.
- 3+ years of office administration or operations experience in a professional environment
- Proficiency in Microsoft 365 or Google Workspace including calendar and document management
- Experience managing vendor relationships, facilities, and supply procurement
- Strong written and verbal communication skills for cross-functional coordination
- Associate or bachelor's degree in business administration or a related field
- Familiarity with basic bookkeeping, invoicing, or accounts payable processes
Tips for Your Remote Office Manager Job Search
Show async communication skills upfront
Remote office managers run on written communication. Highlight experience with tools like Slack, Notion, or Google Workspace in your resume and cover letter. Remote employers need to see you can move things forward without in-person check-ins.
Target remote-first companies directly
Remote-first firms and fully distributed teams have built their operations around remote office management, so they hire for it more consistently. Focus your search on companies where remote isn't an exception but the default way they work.
Apply early to remote roles that fit
Migrate Mate lists remote office manager openings from across the U.S. in one place, so you can find roles that match your experience and apply directly without sorting through location-based listings.
Prepare for a fully remote interview process
Remote office manager interviews often test async judgment through written prompts or scenario questions. Practice explaining how you'd handle vendor coordination or schedule management without being on-site, since interviewers are assessing your independent decision-making.
Remote Office Manager Jobs: Frequently Asked Questions
How do I get a remote office manager job?
Target remote-first companies and fully distributed teams, since they're the ones who've built their operations around remote office management from the start. Remote employers screen for strong written communication, self-direction, and comfort with tools like Slack, Notion, and Google Workspace. Candidates who can show they've coordinated vendors, schedules, or facilities without in-person oversight have a clear edge.
Which companies hire remote office managers?
Remote office manager roles are posted by Providence, WorkHero, and Jet Dental and others right now, based on current remote listings on Migrate Mate as of August 2026. Remote-first technology firms, distributed professional services companies, and growing startups in healthcare and finance tend to hire office managers remotely most consistently.
Can you get a remote office manager job with no experience?
Yes, but remote entry-level office manager roles are harder to land because employers expect you to work independently from day one with minimal hand-holding. Small remote-first startups and early-stage tech companies are the most open to entry-level candidates. Showing async communication skills, self-managed projects, or virtual administrative work in any context can substitute for a formal title.
Do you need a degree for remote office manager jobs?
Not always. Many remote employers weigh demonstrated organizational ability, tool proficiency, and a history of handling operations reliably more heavily than a degree. Candidates who can point to real results, like streamlining a process, managing vendor relationships, or keeping a distributed team's operations running smoothly, often compete just as well as degree holders.
Which industries hire the most remote office managers?
Most remote office manager openings sit in Accounting & Auditing, Investment & Asset Management, and Consulting & Professional Services, per current remote listings on Migrate Mate as of August 2026. These sectors rely on distributed teams that need someone to coordinate operations, vendors, and internal systems without a shared physical office.
See All 47 Remote Office Manager Jobs
Find roles that match your experience and apply in just a few clicks.
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