Specifications Writer Jobs
Specifications Writer jobs are open across construction, manufacturing, defense, architecture, and engineering, from entry-level to senior and lead, with specializations in technical writing, product documentation, and procurement specifications. Find a role that fits from the openings below and apply directly.
Find Specifications Writer JobsOverview
Showing 5 of 17+ Specifications Writer jobs
INTRODUCTION
Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
ROLE AND RESPONSIBILITIES
We are seeking an experienced Specification Writer to join our team and play a key role in delivering high-quality, technically accurate project documentation across a wide range of building types. The ideal candidate is detail-oriented, collaborative, and skilled at navigating the fast-paced, evolving demands of design and construction projects.
- Prepare comprehensive project specifications for assignments of varying scale, complexity, and building type, working closely with project managers and design teams.
- Develop, maintain, and update firmwide master specifications in coordination with other specification writers.
- Ensure alignment between in-house project specifications and consultant specifications, facilitating seamless coordination across disciplines.
- Plan, schedule, and manage your specification workload to meet tight deadlines in a fast-paced environment.
- Support project teams by researching, evaluating, and recommending building products, systems, materials, and construction methods.
- Maintain strong knowledge of current industry trends, new technologies, and evolving code requirements through proactive research and ongoing communication with manufacturers and technical experts.
- Build and maintain professional relationships with product representatives and industry specialists to validate and enhance specification accuracy.
BASIC QUALIFICATIONS
- Strong ability to interpret, evaluate, and communicate requirements for materials, products, and workmanship.
- CSI Certified Construction Specifier (CCS) credential preferred.
- Exceptional judgment, attention to detail, and strong organizational skills. Familiarity with e-Spec or similar specification software preferred.
EDUCATION AND EXPERIENCE
- Bachelor’s degree in architecture, Engineering, or Construction Management.
- Minimum of 10 years of experience in the design and construction industry, with demonstrated expertise in specification writing.
WORK ENVIRONMENT
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
ABOUT STANTEC
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.
PAY TRANSPARENCY: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
BENEFITS SUMMARY: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
LOCATION
Primary Location: United States | TX | Austin
ORGANIZATION: BC-2339 Buildings-US Acquisition PSP Austin&San Ant A&ID
EMPLOYEE STATUS: Regular
BUSINESS JUSTIFICATION: New Position
TRAVEL: No
SCHEDULE: Full time
JOB POSTING: 15/06/2026 03:06:57
REQ ID: 1006262
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.
INTRODUCTION
Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
ROLE AND RESPONSIBILITIES
We are seeking an experienced Specification Writer to join our team and play a key role in delivering high-quality, technically accurate project documentation across a wide range of building types. The ideal candidate is detail-oriented, collaborative, and skilled at navigating the fast-paced, evolving demands of design and construction projects.
- Prepare comprehensive project specifications for assignments of varying scale, complexity, and building type, working closely with project managers and design teams.
- Develop, maintain, and update firmwide master specifications in coordination with other specification writers.
- Ensure alignment between in-house project specifications and consultant specifications, facilitating seamless coordination across disciplines.
- Plan, schedule, and manage your specification workload to meet tight deadlines in a fast-paced environment.
- Support project teams by researching, evaluating, and recommending building products, systems, materials, and construction methods.
- Maintain strong knowledge of current industry trends, new technologies, and evolving code requirements through proactive research and ongoing communication with manufacturers and technical experts.
- Build and maintain professional relationships with product representatives and industry specialists to validate and enhance specification accuracy.
BASIC QUALIFICATIONS
- Strong ability to interpret, evaluate, and communicate requirements for materials, products, and workmanship.
- CSI Certified Construction Specifier (CCS) credential preferred.
- Exceptional judgment, attention to detail, and strong organizational skills. Familiarity with e-Spec or similar specification software preferred.
EDUCATION AND EXPERIENCE
- Bachelor’s degree in architecture, Engineering, or Construction Management.
- Minimum of 10 years of experience in the design and construction industry, with demonstrated expertise in specification writing.
WORK ENVIRONMENT
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
ABOUT STANTEC
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.
PAY TRANSPARENCY: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
BENEFITS SUMMARY: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
LOCATION
Primary Location: United States | TX | Austin
ORGANIZATION: BC-2339 Buildings-US Acquisition PSP Austin&San Ant A&ID
EMPLOYEE STATUS: Regular
BUSINESS JUSTIFICATION: New Position
TRAVEL: No
SCHEDULE: Full time
JOB POSTING: 15/06/2026 03:06:57
REQ ID: 1006262
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.
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Find Specifications Writer JobsSpecifications Writer Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- ECS Limited7
- Ghafari Associates6
- Benjamin Moore1
- Dlr Group1
Top Industries Hiring
- Technology & Software7
- Construction & Real Estate4
- Consulting & Professional Services4
- Chemicals & Materials1
- Fashion & Apparel1
What Employers Look For
The qualifications that appear most often in specifications writer jobs.
- Bachelor's degree in architecture, engineering, construction management, or a related technical field
- Proficiency in CSI MasterFormat division structure and specification writing conventions
- Experience with specification software such as SpecLink, BSD SpecLink, or Arcom
- Strong technical writing and editing skills with attention to precise, unambiguous language
- Familiarity with construction drawings, product data sheets, and project delivery documents
- CDT or CCS certification from the Construction Specifications Institute preferred or required
Tips for Your Specifications Writer Job Search
Tailor your resume to spec types
Hiring managers distinguish between MasterFormat CSI specs, military standards, and product data sheets. Name the specific specification formats you've written in your resume so recruiters immediately see your fit for their industry.
Show your software toolkit clearly
Specifications writers are expected to know tools like SpecLink, BSD SpecLink, Arcom, or e-SPECS. List every platform you've used and the context, because many postings screen for exact tool familiarity before the first interview.
Build a portfolio with redacted samples
Most specs you've written will be proprietary, so redact client names and project details before sharing. A short PDF with two or three sample sections demonstrating your division structure, scope language, and quality standards carries real weight.
Apply early to roles that fit
Migrate Mate lists specifications writer openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter by sector before you search
Specifications writing varies significantly between architecture and engineering firms, defense contractors, manufacturers, and government agencies. Narrowing your search to one sector lets you match vocabulary and certification expectations rather than sending generic applications.
Prepare a live editing exercise for interviews
Many specifications writer interviews include a timed edit of a poorly written spec section. Practice tightening scope language, removing redundant clauses, and correctly cross-referencing related divisions so you can perform confidently under time pressure.
Specifications Writer Jobs: Frequently Asked Questions
Which companies are hiring the most specifications writers?
The companies hiring the most specifications writers right now include ECS Limited, Ghafari Associates, and Ghafari Associates, with the largest share of openings in Texas, California, and Illinois, based on current listings on Migrate Mate as of June 2026. Architecture and engineering firms, defense contractors, and large construction management companies tend to post the most consistently.
How many specifications writer jobs are remote?
About 24% of specifications writer openings are fully remote or hybrid as of June 2026, which is notable for a role that has traditionally been office-based. Roles focused on editing, quality review, or standards development tend to offer the most remote flexibility, while positions tied to active construction projects more often require on-site presence.
How do you become a specifications writer?
Start with a degree in architecture, engineering, or construction management, then gain field or project experience that gives you a working knowledge of how drawings and specifications interact. Learn CSI MasterFormat conventions and practice writing division sections from existing project specs. Pursuing a CDT certification from the Construction Specifications Institute validates your knowledge and is frequently cited in job postings as a stepping stone to senior roles.
Can you get hired as a specifications writer with little experience?
Yes, entry-level specifications writer roles exist, particularly at large architecture and engineering firms that train junior staff through internal mentorship programs. Candidates with strong technical writing portfolios, exposure to construction documentation through internships, and basic knowledge of MasterFormat can compete effectively. Volunteering to write or review specs on smaller projects is a practical way to build samples before applying.
What does the specifications writer interview process look like?
Most interviews begin with a phone or video screen focused on your background and the specification types you've produced. A technical exercise typically follows, asking you to review or rewrite a flawed spec section under a time limit. Final rounds often involve meeting project managers or architects who will assess whether your communication style and attention to detail fit their workflow and project complexity.
Where can I find and apply to specifications writer jobs?
You can find and apply to specifications writer jobs on Migrate Mate, which lists current openings from across the United States in one place. Search the listings to find roles that match your background, sector preference, and seniority level, then apply directly to each one that fits.
See All Specifications Writer Jobs
Jump back to the full list of openings and apply to any specifications writer role that fits.
Find Specifications Writer Jobs