Senior Level Vice President of Administration Jobs
Senior level vice president of administration jobs place experienced executives in charge of enterprise-wide operations, organizational strategy, and the cross-functional teams that keep institutions running. The mix skews toward on-site and hybrid settings across Education, Banking & Financial Services, and Energy, with employers like State Street, Advocate Health, and PIMCO hiring at this level now.
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Showing 5 of 9+ Senior Level Vice President of Administration jobs
Who we are looking for
We are looking for a Vice President (VP) for our Private Markets to service clients for our division of Alterative Investment Solutions Group. They will partner with both clients and colleagues to establish the workflow and client deadlines while supervising staff members. They will be responsible for delivering reporting and day-to-day accounting and support for our clients.
Why this role is important to us
The team you will be joining is a part of International Fund Services (IFS), acquired by State Street in July 2002. IFS, also known as Alternative Investment Solutions, is a recognized industry-leading provider of fund accounting, fund administration, and risk services to hedge funds and private credit funds. These services are fully integrated to provide complete end-to-end solutions that span the front-, middle-, and back-office requirements.
What you will be responsible for
As Private Credit Fund Accounting & Administration, VP you will be responsible for:
- Supervising all lower level staff (including Associate 1, Associate 2, Senior Staff, Officer, and AVP).
- Managing client relationships with both client personnel and fund investors.
- Reviewing quarterly and annual financial work paper packages including portfolio schedules, accruals, and PCAP allocations.
- Reviewing quarterly and annual financial statements and footnotes.
- Review and/or preparation of annual tax work paper packages.
- Review and/or preparation of capital calls and distributions, including notices and release merged documents.
- Reviewing monthly bank reconciliations and post journal entries.
- Reviewing quarterly management fee calculations.
- Review and/or preparation of various client related correspondence.
- Work with database team regarding client deliverables such as financial statements, capital calls, and distribution notices.
- Heavy client interaction on a daily basis.
- Coordination of annual audit and tax return preparation with Big 4 accounting firms.
- Review and/or preparation of waterfall and capital account allocations.
- Understand how to navigate through limited partnership agreement.
- Review and/or preparation of estimated tax workpapers.
- Maintain working relationship with all client contacts, including investment professionals, investors, auditors, lawyers, and banking personnel.
- Ensure compliance with investment fund legal documents, i.e. partnership agreement.
- Assist accounting managers to ensure compliance with investment fund agreements and other legal documents.
- Special client projects.
- Manage internal workflow and client deadlines.
During the course of normal day-to-day operation, be responsible for identifying any unusual or potentially suspicious transaction activity and must report and/or escalate in accordance with corporate policy and guidelines detailed in relevant operating procedures.
What we value
- Strong critical thinking, problem solving, and decision-making skills
- Excellent administrative and organizational skills
- Ability to multi-task and work efficiently to meet client deliverables.
Education & Preferred Qualifications
- Bachelor’s degree with accounting
- 8+ years of general ledger accounting or audit experience
- 5+ years of leadership experience
- Previous Financial reporting experience
- Advanced Excel skills (advanced formulas, pivot tables, VLOOKUP).
Additional requirements
- Real Estate, Hedge Fund, or Private Market accounting experience
- Exceptional interpersonal & communication skills
- The ideal candidate will be a well-organized, detail-oriented, analytical individual with exceptional interpersonal and communication skills.
- Candidates must demonstrate the ability to simultaneously handle multiple assignments and pressure while working efficiently to meet client deliverables.
About State Street
What we do. State Street is one of the largest custodian banks, asset managers, and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading, and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance, and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences, and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity, and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs, and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
Salary Range:
$115,000 - $201,250 Annual
The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.
Employees are eligible to participate in State Street’s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.
Job Application Disclosure:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Who we are looking for
We are looking for a Vice President (VP) for our Private Markets to service clients for our division of Alterative Investment Solutions Group. They will partner with both clients and colleagues to establish the workflow and client deadlines while supervising staff members. They will be responsible for delivering reporting and day-to-day accounting and support for our clients.
Why this role is important to us
The team you will be joining is a part of International Fund Services (IFS), acquired by State Street in July 2002. IFS, also known as Alternative Investment Solutions, is a recognized industry-leading provider of fund accounting, fund administration, and risk services to hedge funds and private credit funds. These services are fully integrated to provide complete end-to-end solutions that span the front-, middle-, and back-office requirements.
What you will be responsible for
As Private Credit Fund Accounting & Administration, VP you will be responsible for:
- Supervising all lower level staff (including Associate 1, Associate 2, Senior Staff, Officer, and AVP).
- Managing client relationships with both client personnel and fund investors.
- Reviewing quarterly and annual financial work paper packages including portfolio schedules, accruals, and PCAP allocations.
- Reviewing quarterly and annual financial statements and footnotes.
- Review and/or preparation of annual tax work paper packages.
- Review and/or preparation of capital calls and distributions, including notices and release merged documents.
- Reviewing monthly bank reconciliations and post journal entries.
- Reviewing quarterly management fee calculations.
- Review and/or preparation of various client related correspondence.
- Work with database team regarding client deliverables such as financial statements, capital calls, and distribution notices.
- Heavy client interaction on a daily basis.
- Coordination of annual audit and tax return preparation with Big 4 accounting firms.
- Review and/or preparation of waterfall and capital account allocations.
- Understand how to navigate through limited partnership agreement.
- Review and/or preparation of estimated tax workpapers.
- Maintain working relationship with all client contacts, including investment professionals, investors, auditors, lawyers, and banking personnel.
- Ensure compliance with investment fund legal documents, i.e. partnership agreement.
- Assist accounting managers to ensure compliance with investment fund agreements and other legal documents.
- Special client projects.
- Manage internal workflow and client deadlines.
During the course of normal day-to-day operation, be responsible for identifying any unusual or potentially suspicious transaction activity and must report and/or escalate in accordance with corporate policy and guidelines detailed in relevant operating procedures.
What we value
- Strong critical thinking, problem solving, and decision-making skills
- Excellent administrative and organizational skills
- Ability to multi-task and work efficiently to meet client deliverables.
Education & Preferred Qualifications
- Bachelor’s degree with accounting
- 8+ years of general ledger accounting or audit experience
- 5+ years of leadership experience
- Previous Financial reporting experience
- Advanced Excel skills (advanced formulas, pivot tables, VLOOKUP).
Additional requirements
- Real Estate, Hedge Fund, or Private Market accounting experience
- Exceptional interpersonal & communication skills
- The ideal candidate will be a well-organized, detail-oriented, analytical individual with exceptional interpersonal and communication skills.
- Candidates must demonstrate the ability to simultaneously handle multiple assignments and pressure while working efficiently to meet client deliverables.
About State Street
What we do. State Street is one of the largest custodian banks, asset managers, and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading, and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance, and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences, and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity, and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs, and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
Salary Range:
$115,000 - $201,250 Annual
The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.
Employees are eligible to participate in State Street’s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.
Job Application Disclosure:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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Top Industries Hiring
- Education
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- Energy
- Construction & Real Estate
- Investment & Asset Management
Senior Level Vice President of Administration Jobs: Frequently Asked Questions
How do I get a senior level vice president of administration job?
Employers at this level want candidates who have already led complex, multi-department operations and can demonstrate measurable outcomes from that leadership. A strong application highlights enterprise-wide scope, experience managing large budgets and senior staff, and a history of translating executive priorities into operational results. Board-level communication experience and cross-functional change management give candidates a clear edge.
Which companies hire senior level vice president of administrations?
Companies hiring senior level vice president of administrations right now include State Street, Advocate Health, and PIMCO, based on current listings on Migrate Mate as of November 2026. Hiring at this level tends to concentrate among large enterprises, healthcare systems, universities, and government contractors that require dedicated executive oversight of administrative infrastructure.
Are there remote senior level vice president of administration jobs?
Yes, though fully remote roles at this seniority are less common given the operational oversight involved. About 0% of senior level vice president of administration openings are remote or hybrid as of November 2026, with hybrid arrangements being the most prevalent format for executives who need regular on-site presence while retaining schedule flexibility.
What makes a vice president of administration role senior level?
Senior level roles carry enterprise-wide accountability rather than functional or departmental scope. At this stage, the expectation shifts from executing within defined parameters to setting operational direction, owning outcomes across multiple business units, and mentoring directors or managers beneath the VP layer. Senior level candidates are also expected to contribute to strategic planning at the leadership or board level.
Which industries hire the most senior level vice president of administrations?
Senior Level vice president of administration roles concentrate in Education, Banking & Financial Services, and Energy, based on current listings on Migrate Mate as of November 2026. These sectors drive hiring at this level because they operate at the scale and regulatory complexity that demands dedicated executive leadership over administrative, compliance, and operational functions.