Administrative Coordinator, Financial Analytics

Job Description

Overview

Administrative Coordinator, Financial Analytics

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Financial Analytics team in the role of Administrative Coordinator.

The Administrative Coordinator serves as a trusted partner to the Controller of IU Health, providing high-level executive support in one of the organization’s most strategically important functions. This role goes well beyond calendar management; it requires a deep understanding of the rhythm of financial reporting, strategic planning and regulatory events, and the ability to anticipate what the executive needs before they ask for it. The person in this role serves as a primary point of contact for internal and external communications, prepares briefing materials and presentations for key meetings, and handles sensitive financial and personnel information with the highest degree of professionalism and discretion. This is an onsite, business professional role based at IU Health’s downtown Indianapolis campus.

Key Relationships

Reports to: Controller

Direct reports: None

Shift: Full time, Monday – Friday, onsite

Location: Indianapolis, IN

The Scope:

This role provides senior-level administrative and operational support to the Controller and the broader finance leadership team, including:

• Managing the Controller’s calendar with minimal conflicts, prioritizing meetings aligned to strategic objectives and the executive’s rhythm of work
• Serving as a primary point of contact for internal and external communications directed to the Controller, monitoring incoming requests and ensuring timely responses and follow-ups
• Preparing agendas, presentations, briefing documents and follow-up summaries for key meetings
• Drafting emails and localized communications, and partnering with the Chief of Staff on policy updates, protocols and communication needs for the Controller and the finance division
• Coordinating travel including itineraries and logistical preparation
• Ensuring timely and accurate submission of expense reports and reconciliation of travel and business costs
• Supporting finance team events, communications and special initiatives as needed
• Coordinating department-wide strategic initiatives including project tracking and reporting
• Maintaining accuracy of office records, files, resource data, reports and supporting basic budget oversight
• Supporting in-person meetings, visitor coordination and executive office readiness
• Handling all documents, emails, conversations and materials with strict confidentiality and sound judgment
• Training and guiding junior administrative staff and overseeing their day-to-day work as needed
• Anticipating daily needs and proactively resolving administrative and operational challenges

Candidate Qualifications

Candidates for this position will be evaluated according to the following criteria and competencies.

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

The “DNA” for Success

Trusted Partner: You understand what the Controller is working toward, you protect their time and priorities, and you operate as an extension of their leadership.

Discreet and Professional: You handle sensitive financial and personnel information every day.

Anticipatory: You understand the rhythm of financial reporting, strategic planning and regulatory cycles well enough to get ahead of them.

Organized Under Pressure: Finance leadership moves fast. Deadlines are real, details matter and nothing can fall through the cracks.

Communicator: You draft clearly, communicate proactively and serve as a credible and professional first point of contact for everyone who reaches the Controller through you.

Mission Connected: IU Health exists to change lives every day. The financial leadership you support makes it possible to invest in the people, tools and programs that carry that mission forward.

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.

We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We’re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.