Site Coordinator Visa Sponsorship Jobs in Massachusetts
Site coordinator visa sponsorship jobs in Massachusetts concentrate in Boston's life sciences corridor, university campuses in Cambridge, and healthcare networks like Mass General Brigham and Dana-Farber. Construction management firms, biotech campuses in Waltham and Lexington, and large event and facilities operators across the Greater Boston metro are active employers for this role.
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Get Access To All JobsPosition: VITA Site Coordinator
Location: Anna Mae Cole Community Center – JP, Boston, Part-Time, seasonal
About The Community Builders (TCB)
Join a growing organization that strengthens neighborhoods across the nation! The Community Builders, Inc. (TCB) is one of America's leading nonprofit real estate developers and owners. Our mission is to build and sustain strong communities where all people can thrive.
About Community Life
Community Life is TCB’s place-based model that provides stable housing as a platform for residents and neighborhoods to achieve success. TCB communities are places of innovation that address some of the most significant challenges facing low-income populations. We engage residents in creating programs and build strategic partnerships with local stakeholders to maintain stable housing and create pathways to opportunities in six key practice areas: youth development, education, workforce development, health, asset building, and community engagement.
Position Description:
The Community Builders is a partner of the Boston Tax Help Coalition (BTHC) and will operate an IRS Volunteer Income Tax Assistance (VITA) site during the 2027 tax filing season. BTHC supports community-based VITA sites with training, volunteer recruitment and certification support, tax preparation software, technical assistance, and IRS coordination.
The VITA Site Coordinator is responsible for leading day-to-day planning and operations of the tax site, supporting and supervising volunteers, maintaining compliance with IRS and organizational requirements, and helping ensure that eligible taxpayers receive accurate, timely, and high-quality free tax preparation services.
Key Responsibilities
Site Planning & Operations
- Work with TCB staff and BTHC to finalize the site plan, including hours, service model, client flow, staffing assignments, equipment, and related operational details.
- Coordinate site preparation and daily operations, including client intake and eligibility screening, tax preparation workflow, quality review, e-filing/transmission, and troubleshooting.
- Ensure the site follows applicable IRS, BTHC, and partner policies for taxpayer privacy, data security, and quality.
- Ensure site hours, client instructions, required signage, and other service information are clearly communicated and posted.
- Maintain a clear process for taxpayers and volunteers to contact the Site Coordinator or designated backup staff when needed.
- Ensure site and volunteers comply with all IRS VITA standards.
Volunteer Management & Support
- Coordinate volunteer communication, scheduling, assignments, and day-to-day support, in collaboration with other designated volunteer or training staff, where applicable.
- Coordinate with staff responsible for volunteer recruitment, training, placement, and/or scheduling, where applicable, to help ensure appropriate site coverage and volunteer support.
- Help ensure volunteers complete required training and certification before providing services, in coordination with staff responsible for recruitment, training, or certification tracking where applicable.
- Provide site-specific orientation, refresher guidance, technical assistance, and program updates as needed.
- Coordinate site-specific volunteer logistics and resources as applicable (for example, nametags, materials, supplies, or other volunteer support).
- Monitor site staffing coverage and ensure significant volunteer or staffing gaps are communicated to appropriate partner staff and the designated BTHC contact as early as possible.
Training & Certification
- Complete all IRS VITA certifications required for the Site Coordinator role, including Advanced tax-law certification, before the site opens.
- Participate in annual Site Coordinator training and other required training provided by BTHC and IRS/SPEC.
- Stay current on filing-season updates, procedures, software guidance, and quality requirements communicated by BTHC and the IRS.
- Oversee the preparation, quality review, e-filing, and transmission of federal and Massachusetts state tax returns in accordance with VITA requirements.
- Monitor return status and coordinate resolution of rejected returns, transmission errors, and other filing issues.
- Support appropriate correction or amendment of returns when necessary and within the site's approved service scope.
TCB & BTHC Coordination
- Coordinate with BTHC and relevant TCB staff on tax-season planning, volunteer support, technical assistance, and troubleshooting, as applicable to the partner’s staffing model.
- Attend BTHC partner, Site Coordinator, or other required meetings and trainings.
- Support the collection and submission of required information on site operations, volunteer participation, service volume, and other performance measures, as assigned.
- Ensure significant changes in site hours, staffing, operations, or capacity are communicated promptly to appropriate partner staff and the designated BTHC contact.
Successful Performance Includes
- A fully operational VITA site that opens and provides services according to the agreed-upon schedule.
- Volunteer staffing, certification, and scheduling are coordinated effectively to support planned tax preparation sessions.
- Accurate and timely preparation, quality review, and submission of taxpayer returns.
- Timely communication and follow-up with partner leadership, designated support staff, and BTHC, as applicable.
- At least 150 tax returns filed successfully.
Qualifications
- Experience preparing individual income tax returns; prior VITA/TCE experience is strongly preferred.
- Ability to complete required IRS VITA certification, including Advanced certification and Site Coordinator training, before the site opens.
- Strong organizational, communication, customer-service, and problem-solving skills.
- Experience supervising volunteers, staff, or community programs preferred.
- Ability to work effectively with people from varied backgrounds and provide respectful, client-centered service.
- Ability to maintain confidentiality and follow taxpayer privacy and data-security requirements.
- Comfort using computers, tax preparation software, and basic online systems.
- Spanish speaker strongly preferred.
Schedule & Compensation
- Term: November 1, 2026 - May 1, 2026
- Expected hours: ~ 5-10/week; Hours vary during the term outlined above, typically between 120 to 150 hours, with the heaviest time occurring between February 1st and April 15th and the slowest time between November 1st and January 31st.
- Work schedule: The typical VITA work schedule is broken into two parts.
o Tax Site Schedule: The current tax site schedule for the upcoming tax season will occur on Saturdays starting on February 6, 2027, and ending on April 10, 2027, from 9:00am to 3:00pm.
o Meeting and Office Schedule: This schedule varies throughout the term, but might consist of virtual meetings, tax site meetings, taxpayer meetings, trainings, etc.
- Compensation: $30-35/hour based on experience; 120-150 hours
- Tax Site location: Anna Mae Cole Community Center, 4 Lamartine Street, Jamaica Plain MA
The Community Builders is an equal opportunity employer.
Position: VITA Site Coordinator
Location: Anna Mae Cole Community Center – JP, Boston, Part-Time, seasonal
About The Community Builders (TCB)
Join a growing organization that strengthens neighborhoods across the nation! The Community Builders, Inc. (TCB) is one of America's leading nonprofit real estate developers and owners. Our mission is to build and sustain strong communities where all people can thrive.
About Community Life
Community Life is TCB’s place-based model that provides stable housing as a platform for residents and neighborhoods to achieve success. TCB communities are places of innovation that address some of the most significant challenges facing low-income populations. We engage residents in creating programs and build strategic partnerships with local stakeholders to maintain stable housing and create pathways to opportunities in six key practice areas: youth development, education, workforce development, health, asset building, and community engagement.
Position Description:
The Community Builders is a partner of the Boston Tax Help Coalition (BTHC) and will operate an IRS Volunteer Income Tax Assistance (VITA) site during the 2027 tax filing season. BTHC supports community-based VITA sites with training, volunteer recruitment and certification support, tax preparation software, technical assistance, and IRS coordination.
The VITA Site Coordinator is responsible for leading day-to-day planning and operations of the tax site, supporting and supervising volunteers, maintaining compliance with IRS and organizational requirements, and helping ensure that eligible taxpayers receive accurate, timely, and high-quality free tax preparation services.
Key Responsibilities
Site Planning & Operations
- Work with TCB staff and BTHC to finalize the site plan, including hours, service model, client flow, staffing assignments, equipment, and related operational details.
- Coordinate site preparation and daily operations, including client intake and eligibility screening, tax preparation workflow, quality review, e-filing/transmission, and troubleshooting.
- Ensure the site follows applicable IRS, BTHC, and partner policies for taxpayer privacy, data security, and quality.
- Ensure site hours, client instructions, required signage, and other service information are clearly communicated and posted.
- Maintain a clear process for taxpayers and volunteers to contact the Site Coordinator or designated backup staff when needed.
- Ensure site and volunteers comply with all IRS VITA standards.
Volunteer Management & Support
- Coordinate volunteer communication, scheduling, assignments, and day-to-day support, in collaboration with other designated volunteer or training staff, where applicable.
- Coordinate with staff responsible for volunteer recruitment, training, placement, and/or scheduling, where applicable, to help ensure appropriate site coverage and volunteer support.
- Help ensure volunteers complete required training and certification before providing services, in coordination with staff responsible for recruitment, training, or certification tracking where applicable.
- Provide site-specific orientation, refresher guidance, technical assistance, and program updates as needed.
- Coordinate site-specific volunteer logistics and resources as applicable (for example, nametags, materials, supplies, or other volunteer support).
- Monitor site staffing coverage and ensure significant volunteer or staffing gaps are communicated to appropriate partner staff and the designated BTHC contact as early as possible.
Training & Certification
- Complete all IRS VITA certifications required for the Site Coordinator role, including Advanced tax-law certification, before the site opens.
- Participate in annual Site Coordinator training and other required training provided by BTHC and IRS/SPEC.
- Stay current on filing-season updates, procedures, software guidance, and quality requirements communicated by BTHC and the IRS.
- Oversee the preparation, quality review, e-filing, and transmission of federal and Massachusetts state tax returns in accordance with VITA requirements.
- Monitor return status and coordinate resolution of rejected returns, transmission errors, and other filing issues.
- Support appropriate correction or amendment of returns when necessary and within the site's approved service scope.
TCB & BTHC Coordination
- Coordinate with BTHC and relevant TCB staff on tax-season planning, volunteer support, technical assistance, and troubleshooting, as applicable to the partner’s staffing model.
- Attend BTHC partner, Site Coordinator, or other required meetings and trainings.
- Support the collection and submission of required information on site operations, volunteer participation, service volume, and other performance measures, as assigned.
- Ensure significant changes in site hours, staffing, operations, or capacity are communicated promptly to appropriate partner staff and the designated BTHC contact.
Successful Performance Includes
- A fully operational VITA site that opens and provides services according to the agreed-upon schedule.
- Volunteer staffing, certification, and scheduling are coordinated effectively to support planned tax preparation sessions.
- Accurate and timely preparation, quality review, and submission of taxpayer returns.
- Timely communication and follow-up with partner leadership, designated support staff, and BTHC, as applicable.
- At least 150 tax returns filed successfully.
Qualifications
- Experience preparing individual income tax returns; prior VITA/TCE experience is strongly preferred.
- Ability to complete required IRS VITA certification, including Advanced certification and Site Coordinator training, before the site opens.
- Strong organizational, communication, customer-service, and problem-solving skills.
- Experience supervising volunteers, staff, or community programs preferred.
- Ability to work effectively with people from varied backgrounds and provide respectful, client-centered service.
- Ability to maintain confidentiality and follow taxpayer privacy and data-security requirements.
- Comfort using computers, tax preparation software, and basic online systems.
- Spanish speaker strongly preferred.
Schedule & Compensation
- Term: November 1, 2026 - May 1, 2026
- Expected hours: ~ 5-10/week; Hours vary during the term outlined above, typically between 120 to 150 hours, with the heaviest time occurring between February 1st and April 15th and the slowest time between November 1st and January 31st.
- Work schedule: The typical VITA work schedule is broken into two parts.
o Tax Site Schedule: The current tax site schedule for the upcoming tax season will occur on Saturdays starting on February 6, 2027, and ending on April 10, 2027, from 9:00am to 3:00pm.
o Meeting and Office Schedule: This schedule varies throughout the term, but might consist of virtual meetings, tax site meetings, taxpayer meetings, trainings, etc.
- Compensation: $30-35/hour based on experience; 120-150 hours
- Tax Site location: Anna Mae Cole Community Center, 4 Lamartine Street, Jamaica Plain MA
The Community Builders is an equal opportunity employer.
Site Coordinator Job Roles in Massachusetts
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Search Site Coordinator Jobs in MassachusettsSite Coordinator Jobs in Massachusetts: Frequently Asked Questions
Which companies sponsor visas for site coordinators in Massachusetts?
Life sciences and biotech firms such as Biogen, Moderna, and Takeda have sponsored site coordinator roles at their Massachusetts campuses. Large healthcare systems including Mass General Brigham and Beth Israel Deaconess Medical Center also hire site coordinators with sponsorship. Construction and facilities management companies operating in Greater Boston, such as Turner Construction and Jones Lang LaSalle, have filed H-1B visa Labor Condition Applications for operations roles at this level.
Which visa types realistically fit site coordinator roles in Massachusetts?
The H-1B is the most common path for site coordinators, provided the role requires a bachelor's degree in a directly related field such as construction management, facilities management, or a relevant engineering discipline. EB-2 and EB-3 green card sponsorship through PERM labor certification is available from employers willing to pursue permanent residence. F-1 students may use OPT to work in a related field, while those with STEM-designated degrees may qualify for the 24-month STEM OPT extension if the degree field directly matches the role.
How to find site coordinator visa sponsorship jobs in Massachusetts?
Migrate Mate lists Massachusetts employers with verified H-1B LCA sponsorship history for site coordinator roles, letting you search by city and filter to companies that have actively sponsored this type of position. Boston, Cambridge, and Waltham tend to show the highest concentration of postings. Focusing on biotech campuses, healthcare networks, and large construction management firms in the state improves your chances of finding employers already familiar with the sponsorship process.
Which cities in Massachusetts have the most site coordinator sponsorship jobs?
Boston leads by a wide margin, driven by its density of hospitals, universities, and corporate headquarters in the Seaport and Back Bay districts. Cambridge is a strong secondary market thanks to its biotech and pharmaceutical research campuses. Waltham and Lexington host substantial life sciences office and lab facilities where site and facilities coordinator roles are common. Worcester and Springfield represent smaller but active markets tied to regional healthcare systems and manufacturing operations.
Are there state-specific factors that affect site coordinator sponsorship in Massachusetts?
Massachusetts has an unusually high concentration of research institutions, teaching hospitals, and biotech employers, which creates steady demand for site coordinators with technical or scientific facilities backgrounds. Many Cambridge and Boston employers are experienced H-1B sponsors through their research operations, making them more receptive to sponsoring operations roles. State prevailing wage levels in Greater Boston are among the highest in the country, which employers must meet when filing a Labor Condition Application with OFLC for any H-1B hire.
What is the prevailing wage for sponsored site coordinator jobs in Massachusetts?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.