Healthcare Recruiter Visa Sponsorship Jobs in New York

Are you looking to make a difference by improving the health of our patients? Here you will find an innovative culture that is patient-focused and dedicated to making a difference. We are committed to helping the population we serve, and our communities, achieve optimum health and enjoy the best quality of life possible.

Medical Staff Recruitment Administrative Assistant provides comprehensive administrative and operational support to the Physician Recruitment team. This position requires a high level of professionalism, organization, confidentiality, and customer service while working in a fast-paced healthcare recruitment environment. The successful candidate must demonstrate strong attention to detail, the ability to manage multiple priorities, and proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint.

Essential Job Functions:

• Recruitment Event & Career Fair Support:
• Coordinate preparation of recruitment materials and displays for career fairs, conferences, and trade shows.
• Monitor and maintain inventory of recruitment and marketing materials; order supplies as needed.
• Pack, organize, and distribute materials for recruiter travel and events.

• Assist with tracking event participation and maintaining post-event candidate contact lists.

• Candidate Visit Coordination:

• Assist recruiters during onsite interviews including providing hospital tours for physician and advanced care practitioner candidates as needed.
• Prepare and deliver candidate welcome gifts and information packets to hotel.
• Arrange catering and meal logistics for candidate interviews and recruitment events, including order placement, setup, and cleanup.
• Schedule restaurant reservations and confirm arrangements for candidate dinners and recruitment events.

• Assist recruiters with onsite interview logistics and candidate hospitality.

• Community & Outreach Activities:

• Serve as a liaison for local recruitment-related events and community engagement activities.
• Assist with planning and execution of events such as New Practitioner Receptions, Welcome Home Cooperstown, and other recruitment-focused programs.

• Attend recruitment and community events as needed to support recruiter outreach efforts.

• Residency & Fellowship Program Support:

• Coordinate lunch-and-learn presentations with NP, PA, residency, and fellowship training programs.
• Assist recruiters with scheduling educational outreach events and maintaining program contacts.
• Support efforts to strengthen relationships with residency and fellowship programs for recruitment presentations, dinners, and networking opportunities.

• Attend events if needed.

• Administrative Support:

• Prepare recruitment mailings and marketing campaigns targeting specialty-specific audiences.
• Maintain recruitment databases and candidate tracking information.
• Assist with scheduling meetings, maintaining calendars, and coordinating recruitment activities.
• Provide general administrative support to the Director of Medical Staff Recruitment and recruitment team.
• Occasional coverage for team members when they are out of office.

Education: High School or GED, required

Experience: Minimum 2 years of administration support experience, required

Skills:

- Time Management
- Communication
- Accountability
- Attention to Detail
- Customer Service

Physical Requirements: Sedentary Work - Exerting up to 10 lbs of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking or standing are required only occasionally, and all other sedentary criteria are met.
- Occasional balancing, crouching, kneeling, lifting, pulling, pushing, reaching, and visual acuity (color, depth, perception)
- Frequent grasping and standing
- Constant typing/clerical/dexterity, repetitive motion, and seeing/monitor/computer use, talking, and walking

Working Conditions: Occasional noise

Travel: Occasional Travel - The job may require travel from time-to-time, but not on a regular basis.