Site Administrator Visa Sponsorship Jobs in Texas
Site administrator visa sponsorship jobs in Texas are concentrated in Dallas-Fort Worth, Austin, and Houston, where technology firms, healthcare networks, and energy companies maintain large IT infrastructure teams. Major employers include AT&T, Dell Technologies, Texas Health Resources, and large state university systems. International candidates pursuing sponsorship will find consistent demand across the state's enterprise and public-sector employers.
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Get Access To All JobsLocation:
(HPES) MDA - MD Anderson Cancer Center, Houston, TX
Job ID:
R0150149
Date Posted:
2026-10-28
Company Name:
HITACHI AMERICA, LTD.
Profession (Job Category):
Administration & Facilities
Job Schedule:
Full time
Remote:
No
Job Description:
Site Office Administrator Lead
Company: Hitachi Particle Engineering and Services, Inc.
Division: Particle Therapy Division
Location: Houston, TX
Status: Direct Hire (non-exempt)
The Company
Hitachi Particle Engineering and Services, Inc. is the world's leading commercial supplier of ion linear accelerator systems. We specialize in the development, production, installation and servicing of low-cost compact ion linear accelerators (linacs) using radiofrequency quadrupole (RFQ) linac and drift-tube linac (DTL) technology. Our company is dedicated to using this position of leadership to provide the highest quality and most reliable commercial ion linac systems to meet the needs of customers in medical, industrial, and research applications. HPES is located in Pleasanton, CA as well as 5 Service Maintenance sites – Mayo Clinic Rochester, MN, Mayo Clinic, Phoenix, AZ, MD Anderson, Houston, TX, St. Jude’s Children Hospital, Memphis, TN and John Hopkins Medical, Washington, DC.
Summary
We are seeking an experienced Site Office Administrator Lead to provide administrative and operational support Particle Therapy Division (PTD) Service & Maintenance Organization (SMO) at our customer hospital site in Houston, TX. Reporting directly to the Manager, Administration & Procurement, this position serves as the functional lead for Site Office Administrators while providing daily support to the local Service & Maintenance team and working closely with the Site Service Manager.
Responsibilities include but are not limited to:
- Perform the full scope of Site Office Administrator (SOA) responsibilities and provide daily administrative and operational support to the Service & Maintenance Organization (SMO) at the MD Anderson Cancer Center Hospital Site in Houston, TX.
- Serve as the functional Lead for Site Office Administrators under the direction of the Manager, Administration & Procurement, providing day-to-day guidance, training, onboarding support, and assistance with established administrative processes.
- Support the Manager, Administration & Procurement with Houston common warehouse and inventory activities, including receiving, issuing, transferring, returning and shipping materials, as well as cycle counts, physical inventory, reconciliation, and discrepancy follow-up.
- Support the Manager with coordination of SOA activities, cross-site coverage, administrative follow-up, process consistency, special projects, and implementation of departmental priorities.
- Provide comprehensive support for Quality Assurance System (QMS), and Safety activities, including document and record control, calibration records, safety training records, compliance tracking, and other required administrative documentation.
- Maintain a working knowledge of applicable QMS, FDA, OSHA, company safety, and regulatory requirements related to Service & Maintenance operations.
- Coordinate import, export, and domestic shipments of parts, tools, equipment, and company assets, and support shipping, receiving, material movement, and inventory-related administrative activities as required.
- Process and coordinate non-trade purchases, invoices, payments, and related administrative activities in accordance with company procedures.
- Provide leading support HR-related site activities, including onboarding, offboarding, access coordination, and required documentation.
Perform other duties and special projects as assigned by the Manager, Administration & Procurement.
Required Qualifications:
- Bachelor’s degree or equivalent combination of education and relevant experience.
- Ability to successfully meet and maintain all customer hospital site-access requirements, including required background checks, health screenings, and drug screening requirements, as applicable.
- Several years of progressively responsible administrative, operations, logistics, technical service, or related experience; prior lead or senior-level administrative experience preferred.
- Experience working in a structured or regulated environment where accurate recordkeeping, documentation, established procedures, and timely completion of required activities are important.
- Strong understanding of document and record control, with demonstrated ability to maintain accurate, complete, organized, current, and readily retrievable records.
- Experience supporting compliance-related activities such as training records, equipment or calibration records, inspections, audits, safety documentation, quality records, or similar controlled documentation preferred.
- Ability to understand and consistently follow established policies, procedures, work instructions, and documentation requirements.
- Strong attention to detail with the ability to identify missing, inaccurate, incomplete, or overdue information and ensure appropriate follow-up.
- Demonstrated ability to provide functional guidance, training, and support to team members while working effectively under the direction of the Manager, Administration & Procurement.
- Strong organizational, time-management, problem-solving, and follow-through skills with the ability to manage multiple priorities independently.
- Strong interpersonal and communication skills with the ability to work professionally and diplomatically with employees, management, customers, vendors, and cross-functional teams.
- Experience with shipping, receiving, logistics, inventory administration, or warehouse support is preferred.
- Ability to travel locally as needed to support the Houston common warehouse and openness to travel to other U.S. site locations based on business needs.
- Being able to enjoy working in a diverse multicultural environment.
- Ability and willingness to work on-site at MD Anderson Cancer Center location on a daily basis, as this role requires consistent on-site presence and is not a remote position.
- Proficiency in the Microsoft Office suite of applications—Word, Excel, and PowerPoint.
Preferred Qualifications:
- Bilingual (Japanese) is not required but helpful.
- SAP software experience is helpful but not required.
- Experience in healthcare, medical device, manufacturing, engineering, technical service, or another regulated environment is preferred but not required.
Physical ACTIVITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
Lift and carry 10 pounds infrequently. Communicate by speech and hearing continuously. Communicate by telephone and in person. Use personal computer, telephone, and general office equipment. Visual acuity needed for computer use, and the reading of documents. Manual dexterity needed for keyboard and calculator use. Movement within office and warehouse.
MENTAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
Ability to perform under pressure and under tight deadlines. Influencing skills. Complex English reading and writing, and math skills. Perception, comprehension, and analysis. Independent judgment and initiative.
Job conditions:
Works alone and with others in a general office environment, and at the hospital warehouse.
Our Values
We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn’t impact your ability to do the job, including race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud of Japanese heritage, with our values expressed through the Hitachi Spirit:
Wa – Harmony, Trust, Respect
Makoto – Sincerity, Fairness, Honesty
Kaitakusha-Seishin – Pioneering Spirit, Challenge
For California only (as required by California’s Pay Transparency for Pay Equity Act (SB 1162): A good faith estimate of the expected hourly rate for this position in our California office salary range that the employer reasonably expects to pay for the position upon hire is $27-29/hr per hour. Pay is determined based on a variety of factors including, but not limited to, depth of experience in the practice area. Employees are eligible to participate in Hitachi America’s variable pay program, subject to the program’s conditions and restrictions. Benefits include medical, dental, vision, 401(k), vacation, paid sick days and other company-sponsored benefits. Applications are accepted on an ongoing basis.
Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities
If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to accommodation@hal.hitachi.com. Queries other than accommodation requests will not be responded to.
Location:
(HPES) MDA - MD Anderson Cancer Center, Houston, TX
Job ID:
R0150149
Date Posted:
2026-10-28
Company Name:
HITACHI AMERICA, LTD.
Profession (Job Category):
Administration & Facilities
Job Schedule:
Full time
Remote:
No
Job Description:
Site Office Administrator Lead
Company: Hitachi Particle Engineering and Services, Inc.
Division: Particle Therapy Division
Location: Houston, TX
Status: Direct Hire (non-exempt)
The Company
Hitachi Particle Engineering and Services, Inc. is the world's leading commercial supplier of ion linear accelerator systems. We specialize in the development, production, installation and servicing of low-cost compact ion linear accelerators (linacs) using radiofrequency quadrupole (RFQ) linac and drift-tube linac (DTL) technology. Our company is dedicated to using this position of leadership to provide the highest quality and most reliable commercial ion linac systems to meet the needs of customers in medical, industrial, and research applications. HPES is located in Pleasanton, CA as well as 5 Service Maintenance sites – Mayo Clinic Rochester, MN, Mayo Clinic, Phoenix, AZ, MD Anderson, Houston, TX, St. Jude’s Children Hospital, Memphis, TN and John Hopkins Medical, Washington, DC.
Summary
We are seeking an experienced Site Office Administrator Lead to provide administrative and operational support Particle Therapy Division (PTD) Service & Maintenance Organization (SMO) at our customer hospital site in Houston, TX. Reporting directly to the Manager, Administration & Procurement, this position serves as the functional lead for Site Office Administrators while providing daily support to the local Service & Maintenance team and working closely with the Site Service Manager.
Responsibilities include but are not limited to:
- Perform the full scope of Site Office Administrator (SOA) responsibilities and provide daily administrative and operational support to the Service & Maintenance Organization (SMO) at the MD Anderson Cancer Center Hospital Site in Houston, TX.
- Serve as the functional Lead for Site Office Administrators under the direction of the Manager, Administration & Procurement, providing day-to-day guidance, training, onboarding support, and assistance with established administrative processes.
- Support the Manager, Administration & Procurement with Houston common warehouse and inventory activities, including receiving, issuing, transferring, returning and shipping materials, as well as cycle counts, physical inventory, reconciliation, and discrepancy follow-up.
- Support the Manager with coordination of SOA activities, cross-site coverage, administrative follow-up, process consistency, special projects, and implementation of departmental priorities.
- Provide comprehensive support for Quality Assurance System (QMS), and Safety activities, including document and record control, calibration records, safety training records, compliance tracking, and other required administrative documentation.
- Maintain a working knowledge of applicable QMS, FDA, OSHA, company safety, and regulatory requirements related to Service & Maintenance operations.
- Coordinate import, export, and domestic shipments of parts, tools, equipment, and company assets, and support shipping, receiving, material movement, and inventory-related administrative activities as required.
- Process and coordinate non-trade purchases, invoices, payments, and related administrative activities in accordance with company procedures.
- Provide leading support HR-related site activities, including onboarding, offboarding, access coordination, and required documentation.
Perform other duties and special projects as assigned by the Manager, Administration & Procurement.
Required Qualifications:
- Bachelor’s degree or equivalent combination of education and relevant experience.
- Ability to successfully meet and maintain all customer hospital site-access requirements, including required background checks, health screenings, and drug screening requirements, as applicable.
- Several years of progressively responsible administrative, operations, logistics, technical service, or related experience; prior lead or senior-level administrative experience preferred.
- Experience working in a structured or regulated environment where accurate recordkeeping, documentation, established procedures, and timely completion of required activities are important.
- Strong understanding of document and record control, with demonstrated ability to maintain accurate, complete, organized, current, and readily retrievable records.
- Experience supporting compliance-related activities such as training records, equipment or calibration records, inspections, audits, safety documentation, quality records, or similar controlled documentation preferred.
- Ability to understand and consistently follow established policies, procedures, work instructions, and documentation requirements.
- Strong attention to detail with the ability to identify missing, inaccurate, incomplete, or overdue information and ensure appropriate follow-up.
- Demonstrated ability to provide functional guidance, training, and support to team members while working effectively under the direction of the Manager, Administration & Procurement.
- Strong organizational, time-management, problem-solving, and follow-through skills with the ability to manage multiple priorities independently.
- Strong interpersonal and communication skills with the ability to work professionally and diplomatically with employees, management, customers, vendors, and cross-functional teams.
- Experience with shipping, receiving, logistics, inventory administration, or warehouse support is preferred.
- Ability to travel locally as needed to support the Houston common warehouse and openness to travel to other U.S. site locations based on business needs.
- Being able to enjoy working in a diverse multicultural environment.
- Ability and willingness to work on-site at MD Anderson Cancer Center location on a daily basis, as this role requires consistent on-site presence and is not a remote position.
- Proficiency in the Microsoft Office suite of applications—Word, Excel, and PowerPoint.
Preferred Qualifications:
- Bilingual (Japanese) is not required but helpful.
- SAP software experience is helpful but not required.
- Experience in healthcare, medical device, manufacturing, engineering, technical service, or another regulated environment is preferred but not required.
Physical ACTIVITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
Lift and carry 10 pounds infrequently. Communicate by speech and hearing continuously. Communicate by telephone and in person. Use personal computer, telephone, and general office equipment. Visual acuity needed for computer use, and the reading of documents. Manual dexterity needed for keyboard and calculator use. Movement within office and warehouse.
MENTAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
Ability to perform under pressure and under tight deadlines. Influencing skills. Complex English reading and writing, and math skills. Perception, comprehension, and analysis. Independent judgment and initiative.
Job conditions:
Works alone and with others in a general office environment, and at the hospital warehouse.
Our Values
We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn’t impact your ability to do the job, including race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud of Japanese heritage, with our values expressed through the Hitachi Spirit:
Wa – Harmony, Trust, Respect
Makoto – Sincerity, Fairness, Honesty
Kaitakusha-Seishin – Pioneering Spirit, Challenge
For California only (as required by California’s Pay Transparency for Pay Equity Act (SB 1162): A good faith estimate of the expected hourly rate for this position in our California office salary range that the employer reasonably expects to pay for the position upon hire is $27-29/hr per hour. Pay is determined based on a variety of factors including, but not limited to, depth of experience in the practice area. Employees are eligible to participate in Hitachi America’s variable pay program, subject to the program’s conditions and restrictions. Benefits include medical, dental, vision, 401(k), vacation, paid sick days and other company-sponsored benefits. Applications are accepted on an ongoing basis.
Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities
If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to accommodation@hal.hitachi.com. Queries other than accommodation requests will not be responded to.
Site Administrator Job Roles in Texas
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Search Site Administrator Jobs in TexasSite Administrator Jobs in Texas: Frequently Asked Questions
Which companies in Texas sponsor visas for site administrators?
Texas-based employers with active H-1B visa sponsorship histories for IT infrastructure roles include AT&T, Dell Technologies, IBM, Texas Instruments, and large hospital systems such as Texas Health Resources and HCA Healthcare. State agencies and the University of Texas System also sponsor for site administrator positions. Enterprise technology divisions within energy companies like ExxonMobil and Chevron Phillips round out the sponsorship pool.
Which visa types realistically fit site administrator roles in Texas?
The H-1B is the most common path, provided the role requires at least a bachelor's degree in a directly related field such as computer science or information systems, meeting the specialty occupation standard. H-1B1 visa applies to Chilean and Singaporean nationals under the same specialty occupation criteria, with separate annual allocations. F-1 students may work under OPT while seeking employer sponsorship. A green card through the EB-2 or EB-3 employment-based category is a long-term option requiring PERM labor certification.
Which cities in Texas have the most site administrator sponsorship jobs?
Dallas-Fort Worth leads the state, driven by its dense concentration of corporate headquarters, financial services firms, and technology campuses. Austin follows closely, supported by a fast-growing tech sector that includes semiconductor manufacturers and software companies. Houston's energy and healthcare industries generate steady demand, while San Antonio benefits from federal contracting activity and large military-adjacent IT employers. Each metro has distinct industry drivers shaping which employers sponsor most actively.
How to find site administrator visa sponsorship jobs in Texas?
Migrate Mate lists Texas employers with verified sponsorship filing histories for site administrator and related IT infrastructure roles, so you can focus on companies that have demonstrated willingness to sponsor rather than applying broadly. Searching by city lets you narrow results to Dallas-Fort Worth, Austin, Houston, or San Antonio depending on where you want to work. Filtering by role category surfaces the employers most relevant to systems and network administration positions across the state.
Are there state-specific factors that affect site administrator sponsorship in Texas?
Texas has no state income tax, which affects offer competitiveness and prevailing wage comparisons. The state's concentration of energy, healthcare, and defense contracting creates sponsorship demand outside the typical tech-company profile, meaning federal contractor and hospital system employers are worth targeting specifically. University systems across Texas, including UT Austin and Texas A&M, regularly sponsor IT staff. The sheer geographic size of the state means remote or hybrid arrangements are common, expanding the effective employer pool beyond individual metros.
What is the prevailing wage for sponsored site administrator jobs in Texas?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.