Document Control Specialist Visa Sponsorship Jobs in Washington
Document control specialist jobs in Washington span aerospace manufacturing, defense contracting, and life sciences, with major employers like Boeing, Microsoft, and Amazon concentrated in the Puget Sound region. International candidates can find visa-sponsored roles across Seattle, Bellevue, Everett, and Renton, where complex regulatory and compliance environments keep demand steady year-round.
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Ramos CS, now part of Colliers Engineering & Design, is an engineering, program, and construction management firm providing quality transit, transportation, and infrastructure consulting services on public projects across the Western United States. We focus our solutions on mobility-related projects that serve the needs of our communities within the municipal, transit, transportation, airport, and port sectors.
With a staff of diversified, licensed professionals, our philosophy stems from the idea that successful project execution starts with people.
We are seeking a Document Control Specialist to support the Project Controls group of the Construction Management Consultant (CMC) team on a light rail extension program's trackwork and systems construction contract. The Document Control Specialist maintains, organizes, stores, and retrieves project and administrative documents for the construction field office, supports the Resident Engineer and office engineering staff, and ensures project records meet the Authority's documentation standards.
Responsibilities:
- Collects, retains, retrieves, distributes, and transmits project documents, including baseline documents, contract documents, engineering drawings, correspondence, transmittals, reports, and quality records.
- Creates, logs, copies, distributes, and files contract correspondence and electronic files.
- Maintains logs for submittals, RFIs, non-conformance reports, change documents, and other contract records.
- Maintains current contract drawings and specifications and supports tracking of as-built and record documents.
- Uploads and manages documents in SharePoint or the Authority's designated project management information system (PMIS).
- Performs periodic quality checks on documents, files, databases, and metadata to confirm compliance with Authority requirements.
- Supports timely retrieval and assembly of documents for internal and external audits.
- Follows the Authority's Project Control Policies and Procedures, Construction Management Manual, and document control desk instructions.
- Supports closeout documentation and turnover of project records.
- Performs other administrative support functions for the field office as needed.
QUALIFICATIONS
- Bachelor's degree or two-year associate degree preferred.
- Approximately 3+ years of document control experience, preferably on construction or public infrastructure projects.
- Proficiency with SharePoint, Microsoft Office, and electronic document management or PMIS platforms.
- Strong organizational skills and attention to detail.
- Must be able to work on-site in Seattle.
- Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
COMPENSATION:
- $65,000 to $120,000 per year (depending on qualifications)
WHAT WE OFFER:
Ramos Consulting Services, now a part of Colliers Engineering & Design, offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:
- Employer-Provided Healthcare: 100% employer-paid medical, dental, and vision insurance for employee base plans. We also provide a 40% employer contribution toward dependent or family coverage plans.
- Paid Time Off: 120 hours of combined PTO and Sick Time annually, in addition to paid holidays.
- Retirement Planning: Participation in a 401(k) retirement plan with a generous company match of 50% on the first 6% of employee contributions.
- Flexible Spending Accounts: Pre-tax FSA/HSA options for medical, dental, and dependent care expenses to help manage out-of-pocket costs.
- Employee Wellness & Support: 100% employer-paid Employee Assistance Program (EAP) providing 24/7 confidential support for work-life balance, financial wellness, and emotional well-being.
- National Resources & Career Growth: As part of the Colliers Engineering & Design national platform, employees have access to expanded technical resources, mentorship, and diverse career development opportunities across the Western United States and beyond.
Overview:
Ramos CS, now part of Colliers Engineering & Design, is an engineering, program, and construction management firm providing quality transit, transportation, and infrastructure consulting services on public projects across the Western United States. We focus our solutions on mobility-related projects that serve the needs of our communities within the municipal, transit, transportation, airport, and port sectors.
With a staff of diversified, licensed professionals, our philosophy stems from the idea that successful project execution starts with people.
We are seeking a Document Control Specialist to support the Project Controls group of the Construction Management Consultant (CMC) team on a light rail extension program's trackwork and systems construction contract. The Document Control Specialist maintains, organizes, stores, and retrieves project and administrative documents for the construction field office, supports the Resident Engineer and office engineering staff, and ensures project records meet the Authority's documentation standards.
Responsibilities:
- Collects, retains, retrieves, distributes, and transmits project documents, including baseline documents, contract documents, engineering drawings, correspondence, transmittals, reports, and quality records.
- Creates, logs, copies, distributes, and files contract correspondence and electronic files.
- Maintains logs for submittals, RFIs, non-conformance reports, change documents, and other contract records.
- Maintains current contract drawings and specifications and supports tracking of as-built and record documents.
- Uploads and manages documents in SharePoint or the Authority's designated project management information system (PMIS).
- Performs periodic quality checks on documents, files, databases, and metadata to confirm compliance with Authority requirements.
- Supports timely retrieval and assembly of documents for internal and external audits.
- Follows the Authority's Project Control Policies and Procedures, Construction Management Manual, and document control desk instructions.
- Supports closeout documentation and turnover of project records.
- Performs other administrative support functions for the field office as needed.
QUALIFICATIONS
- Bachelor's degree or two-year associate degree preferred.
- Approximately 3+ years of document control experience, preferably on construction or public infrastructure projects.
- Proficiency with SharePoint, Microsoft Office, and electronic document management or PMIS platforms.
- Strong organizational skills and attention to detail.
- Must be able to work on-site in Seattle.
- Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
COMPENSATION:
- $65,000 to $120,000 per year (depending on qualifications)
WHAT WE OFFER:
Ramos Consulting Services, now a part of Colliers Engineering & Design, offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:
- Employer-Provided Healthcare: 100% employer-paid medical, dental, and vision insurance for employee base plans. We also provide a 40% employer contribution toward dependent or family coverage plans.
- Paid Time Off: 120 hours of combined PTO and Sick Time annually, in addition to paid holidays.
- Retirement Planning: Participation in a 401(k) retirement plan with a generous company match of 50% on the first 6% of employee contributions.
- Flexible Spending Accounts: Pre-tax FSA/HSA options for medical, dental, and dependent care expenses to help manage out-of-pocket costs.
- Employee Wellness & Support: 100% employer-paid Employee Assistance Program (EAP) providing 24/7 confidential support for work-life balance, financial wellness, and emotional well-being.
- National Resources & Career Growth: As part of the Colliers Engineering & Design national platform, employees have access to expanded technical resources, mentorship, and diverse career development opportunities across the Western United States and beyond.
Document Control Specialist Job Roles in Washington
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Search Document Control Specialist Jobs in WashingtonDocument Control Specialist Jobs in Washington: Frequently Asked Questions
Which companies in Washington sponsor visas for document control specialists?
Boeing is among the most active sponsors for document control specialists in Washington, given its large Everett and Renton operations requiring rigorous documentation systems. Defense contractors like Lockheed Martin and L3Harris, along with life sciences firms in the Seattle and Bothell corridors, also sponsor these roles. Technology companies such as Amazon and Microsoft occasionally sponsor document control positions tied to quality, compliance, or engineering programs.
Which visa types realistically cover document control specialist roles in Washington?
The H-1B visa is the most common path, provided the role requires a bachelor's degree in a directly related field such as information management, engineering technology, or a related discipline. F-1 students can work via OPT while seeking employer sponsorship. For permanent residence, employers may sponsor through the EB-2 or EB-3 employment-based green card categories using the PERM labor certification process. TN visa does not cover document control specialist roles under USMCA.
Which cities in Washington have the most document control specialist sponsorship jobs?
Seattle and Bellevue lead in overall volume, driven by technology and life sciences employers concentrated on the Eastside corridor. Everett and Renton are strong markets specifically for aerospace and defense document control roles, anchored by Boeing's major facilities in both cities. Bothell and Redmond also generate sponsorship opportunities through biotech and pharmaceutical companies operating in the northern suburbs of King and Snohomish counties.
How to find document control specialist visa sponsorship jobs in Washington?
Migrate Mate lists Washington employers with verified sponsorship history for document control specialist roles, letting you search by city and filter to companies that have actively filed for this type of position. This is more direct than general job boards because sponsorship history is built into the results. Focus your search on the Seattle metro, Everett, and Renton to surface the highest concentration of active openings from aerospace, defense, and technology employers.
Are there any Washington-specific factors that affect document control specialist sponsorship?
Washington's aerospace sector, centered on the Boeing supply chain in Snohomish and King counties, creates sustained demand for document control specialists who understand AS9100 and FAA compliance standards. Life sciences growth in Bothell and the broader Seattle metro adds another sponsorship pipeline. Many of these employers are large enough to maintain dedicated immigration support teams, which can make the sponsorship process more structured compared to smaller employers in other states.
What is the prevailing wage for sponsored document control specialist jobs in Washington?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.