Study Start Up Jobs in USA with Visa Sponsorship
Study Start Up roles sit at the intersection of clinical operations and regulatory compliance, making them a strong fit for H-1B visa and O-1 visa sponsorship. Most positions require a life sciences or healthcare degree, and employers in pharma, biotech, and CROs routinely file LCAs for this specialty occupation.
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Get Access To All JobsJOB SUMMARY
Our clinical operations activities are growing rapidly, and we are currently seeking full-time, office-based Study Start-Up Coordinators to join our Regulatory Submissions team. In this position you will work independently and collaboratively to manage timelines, meet goals, and play a key role in the clinical trial management and study start-up process at Medpace. If you are seeking an exciting, entry-level position where you can build a foundation in the clinical research industry and develop/grow your career through our robust training program, then this is the opportunity for you.
Responsibilities:
- Communicate with research sites (doctor's offices, universities, hospitals, etc.) to collect all essential documents required before the site begins to screen patients to participate in the clinical trial;
- Maintain and perform ongoing quality review of trial documents within the Trial Master File (TMF);
- Collect, review, organize, and assemble regulatory start-up submissions (includes submissions to Institutional Review Boards); and
- Maintain timelines for study start-up through internal team collaboration.
SITE ACTIVATION & MAINTENANCE (SAM) TRAINING PROGRAM
Medpace training programs are curated to educate and support experienced associates, as well as those that are new to the industry. The SAM Training Program embraces evidence based learning & development models to advance professional learning and employee performance. In the program, you will:
- Complete independent learning modules, interactive exercises, and team workshops through the core curriculum;
- Gain exposure to real-world tasks through a robust mentoring program; and
- Join other professionals revolutionizing efficient and seamless study start-up to advance clinical trials.
QUALIFICATIONS
- Bachelor's degree is required (Life Sciences field preferred);
- Some experience in an office setting is preferred;
- Excellent organizational and prioritization skills;
- Knowledge of Microsoft Office; and
- Great attention to detail and excellent oral and written communication skills.
TRAVEL: None
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO) providing phase I-IV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.
WHY MEDPACE?:
When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.
-
Purpose-Driven Work: Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence.
-
Collaborative Culture: Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust.
-
Leadership throughout Medpace is both accessible and approachable.
-
Continuous Growth & Development: Office based environment with on-site mentors.
- Defined career paths with clear advancement opportunities.
- Industry renowned onboarding and training programs designed to accelerate professional development.
- Ongoing training and continuous learning opportunities throughout your career.
-
An environment that encourages employees to influence change, contribute ideas, and grow quickly.
-
Other Employee Benefits: Competitive compensation programs that recognize and reward performance.
- Comprehensive health, wellness, retirement, and PTO benefits.
- Office based culture with occasional WFH that provides flexibility for eligible positions after training.
-
Company-sponsored social events and intramural sports.
-
Cincinnati Headquarters Experience: A modern corporate campus designed to support collaboration and productivity.
- Multiple on-site dining options in the heart of Madison Square.
- Free on-site parking.
- Convenient access to on-site 24-7 fitness and wellness facilities.
WHAT TO EXPECT NEXT
A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.
JOB SUMMARY
Our clinical operations activities are growing rapidly, and we are currently seeking full-time, office-based Study Start-Up Coordinators to join our Regulatory Submissions team. In this position you will work independently and collaboratively to manage timelines, meet goals, and play a key role in the clinical trial management and study start-up process at Medpace. If you are seeking an exciting, entry-level position where you can build a foundation in the clinical research industry and develop/grow your career through our robust training program, then this is the opportunity for you.
Responsibilities:
- Communicate with research sites (doctor's offices, universities, hospitals, etc.) to collect all essential documents required before the site begins to screen patients to participate in the clinical trial;
- Maintain and perform ongoing quality review of trial documents within the Trial Master File (TMF);
- Collect, review, organize, and assemble regulatory start-up submissions (includes submissions to Institutional Review Boards); and
- Maintain timelines for study start-up through internal team collaboration.
SITE ACTIVATION & MAINTENANCE (SAM) TRAINING PROGRAM
Medpace training programs are curated to educate and support experienced associates, as well as those that are new to the industry. The SAM Training Program embraces evidence based learning & development models to advance professional learning and employee performance. In the program, you will:
- Complete independent learning modules, interactive exercises, and team workshops through the core curriculum;
- Gain exposure to real-world tasks through a robust mentoring program; and
- Join other professionals revolutionizing efficient and seamless study start-up to advance clinical trials.
QUALIFICATIONS
- Bachelor's degree is required (Life Sciences field preferred);
- Some experience in an office setting is preferred;
- Excellent organizational and prioritization skills;
- Knowledge of Microsoft Office; and
- Great attention to detail and excellent oral and written communication skills.
TRAVEL: None
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO) providing phase I-IV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.
WHY MEDPACE?:
When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.
-
Purpose-Driven Work: Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence.
-
Collaborative Culture: Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust.
-
Leadership throughout Medpace is both accessible and approachable.
-
Continuous Growth & Development: Office based environment with on-site mentors.
- Defined career paths with clear advancement opportunities.
- Industry renowned onboarding and training programs designed to accelerate professional development.
- Ongoing training and continuous learning opportunities throughout your career.
-
An environment that encourages employees to influence change, contribute ideas, and grow quickly.
-
Other Employee Benefits: Competitive compensation programs that recognize and reward performance.
- Comprehensive health, wellness, retirement, and PTO benefits.
- Office based culture with occasional WFH that provides flexibility for eligible positions after training.
-
Company-sponsored social events and intramural sports.
-
Cincinnati Headquarters Experience: A modern corporate campus designed to support collaboration and productivity.
- Multiple on-site dining options in the heart of Madison Square.
- Free on-site parking.
- Convenient access to on-site 24-7 fitness and wellness facilities.
WHAT TO EXPECT NEXT
A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.
See all Study Start Up Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Study Start Up roles.
Get Access To All JobsTips for Finding Study Start Up Jobs
Confirm your degree aligns with the role
Study Start Up is consistently classified as a specialty occupation requiring a degree in life sciences, nursing, health sciences, or a related field. A general business degree alone is unlikely to satisfy USCIS without substantial relevant coursework or experience.
Target CROs and large pharma companies first
Contract research organizations and large pharmaceutical sponsors have established immigration infrastructure and sponsor Study Start Up roles regularly. They process more LCAs annually than smaller biotechs and are less likely to back out mid-process due to legal uncertainty.
Understand the LCA certification timeline
Your employer must file a Labor Condition Application with the Department of Labor before submitting your H-1B petition. LCA certification typically takes seven to ten business days, so factor this into your start date planning with the hiring team.
Clarify site travel expectations early
Many Study Start Up roles require frequent domestic or international site visits. If your H-1B covers multiple worksites, your employer may need to file amended petitions or maintain multiple LCAs. Raise this with HR before accepting an offer.
Ask about premium processing upfront
H-1B adjudication without premium processing can take several months. For Study Start Up roles with defined clinical trial timelines, ask whether the employer will elect premium processing to ensure you can begin work within the project window.
Use Migrate Mate to find actively sponsoring employers
Not every CRO or pharma company advertises sponsorship willingness in job listings. Migrate Mate filters Study Start Up roles by employers with active sponsorship history, saving you the time of applying to positions that will stall at the immigration step.
Frequently Asked Questions
Is Study Start Up considered a specialty occupation for H-1B purposes?
Yes, Study Start Up is generally treated as a specialty occupation by USCIS. The role requires applying specialized knowledge in clinical trial initiation, regulatory submissions, and site qualification, typically tied to a degree in life sciences, health sciences, or a related field. USCIS scrutiny increases if the job description allows a broad range of unrelated degrees, so the employer's petition language matters significantly.
Which visa types are most common for Study Start Up roles?
The H-1B visa is the primary pathway for Study Start Up professionals who are not Australian or Canadian citizens. Australians may qualify for the E-3 visa, which has no lottery and faster processing. Canadian and Mexican nationals in qualifying scientific or technical roles may explore TN visa status. O-1A is an option for those with documented recognition, such as publications, awards, or speaking engagements in clinical research.
Does my degree field have to match Study Start Up exactly?
Not exactly, but there must be a logical connection between your degree and the role. Degrees in nursing, pharmacy, biology, biochemistry, health sciences, and related clinical fields are regularly accepted. A purely unrelated degree in an unrelated discipline is a risk factor. If your degree is in a tangential area, strong relevant work experience and any certifications, such as CCRA or CCRP, can help strengthen the petition.
How competitive is H-1B sponsorship for this role compared to other clinical jobs?
Study Start Up sits in a favorable position compared to more general clinical operations titles. Because the role is highly specialized and tied to defined regulatory and site activation processes, it tends to fare better in USCIS review than broadly defined coordinator roles. Large CROs and pharmaceutical companies sponsor consistently, and the role rarely faces the same cap-exempt complications as some academic or nonprofit positions. Browse current openings on Migrate Mate to identify which employers are actively filing.
Can I transfer my H-1B to a new Study Start Up employer if I change companies?
Yes, H-1B portability allows you to start working for a new employer as soon as the transfer petition is filed, provided your current H-1B is valid and you have maintained status. Your new employer must file a new LCA and I-129 petition before or on your first day. Study Start Up roles transfer relatively smoothly since the specialty occupation classification is consistent across most CRO and pharma employers.
What is the prevailing wage requirement for sponsored Study Start Up jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.