Administrative Project Manager Jobs
Administrative Project Manager jobs are open from entry-level coordinator to senior program manager across healthcare, government, finance, and technology, with specializations in office operations coordination, cross-functional project oversight, and executive administrative support. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 86+ Administrative Project Manager jobs
The Opportunity:
Our Transportation Group is seeking an Senior Project Administrator.
Why Tetra Tech:
At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.
Your Impact:
Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.
Essential Job Functions:
- Utilize AI-powered tools to analyze project data, identify trends, summarize findings, and support project reporting and decision-making.
- Leverage artificial intelligence and automation technologies to improve efficiency in document review, information extraction, and administrative workflows.
- Apply AI-assisted tools to review large volumes of technical documents, meeting notes, correspondence, and project records for accuracy, completeness, and key insights.
- Provide administrative and coordination support to project managers and technical teams across multiple projects
- Analyze project metrics, schedules, budgets, and performance data using advanced Excel functions and AI-assisted analytics tools to support project teams.
- Prepare, format, and produce technical reports, proposals, presentations, and other project deliverables in electronic and hard copy formats
- Develop and maintain project documentation including agendas, meeting minutes, and action item tracking
- Utilize MS Excel and MS Word to track project data, schedules, and budgets
- Coordinate schedules, meetings, and logistics for project teams and external stakeholders
Serve as a point of contact for internal staff, clients, and the public, ensuring professional and timely communication
Required Qualifications:
- Associates or Bachelor’s Degree in Humanities and Arts (English, Communications, etc)
- Experience analyzing project metrics, schedules, budgets, and performance data using advanced Excel functions and AI-assisted analytics tools to support project teams.
- Experience evaluating and validate AI-generated content, reports, and recommendations for accuracy, consistency, and compliance with organizational standards.
- Strong organizational and multitasking skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills, including experience interacting with clients, stakeholders, and team members
- High attention to detail and commitment to quality
- Ability to work independently and collaboratively in a fast-paced environment
- Adaptability and a proactive, problem-solving mindset
- Ability to maintain confidentiality and professionalism at all times
Preferred Qualifications
- Experience supporting projects in engineering, consulting, construction, or a related technical field
- Experience coordinating public meetings, community outreach, or stakeholder engagement activities
Physical Requirements:
- Primarily sedentary work in an office environment.
- Prolonged periods of sitting at a desk and working on a computer.
- Occasional standing, walking, and light physical activity.
- May occasionally lift or move items such as files or office supplies up to 15–25 pounds.
Work Environment / Environmental Factors:
- Primarily office-based.
- Standard indoor environmental conditions.
- Moderate noise levels consistent with a typical office setting.
Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.
We invite applications from all interested parties.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
- Organization: 200 IEW
The Opportunity:
Our Transportation Group is seeking an Senior Project Administrator.
Why Tetra Tech:
At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.
Your Impact:
Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.
Essential Job Functions:
- Utilize AI-powered tools to analyze project data, identify trends, summarize findings, and support project reporting and decision-making.
- Leverage artificial intelligence and automation technologies to improve efficiency in document review, information extraction, and administrative workflows.
- Apply AI-assisted tools to review large volumes of technical documents, meeting notes, correspondence, and project records for accuracy, completeness, and key insights.
- Provide administrative and coordination support to project managers and technical teams across multiple projects
- Analyze project metrics, schedules, budgets, and performance data using advanced Excel functions and AI-assisted analytics tools to support project teams.
- Prepare, format, and produce technical reports, proposals, presentations, and other project deliverables in electronic and hard copy formats
- Develop and maintain project documentation including agendas, meeting minutes, and action item tracking
- Utilize MS Excel and MS Word to track project data, schedules, and budgets
- Coordinate schedules, meetings, and logistics for project teams and external stakeholders
Serve as a point of contact for internal staff, clients, and the public, ensuring professional and timely communication
Required Qualifications:
- Associates or Bachelor’s Degree in Humanities and Arts (English, Communications, etc)
- Experience analyzing project metrics, schedules, budgets, and performance data using advanced Excel functions and AI-assisted analytics tools to support project teams.
- Experience evaluating and validate AI-generated content, reports, and recommendations for accuracy, consistency, and compliance with organizational standards.
- Strong organizational and multitasking skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills, including experience interacting with clients, stakeholders, and team members
- High attention to detail and commitment to quality
- Ability to work independently and collaboratively in a fast-paced environment
- Adaptability and a proactive, problem-solving mindset
- Ability to maintain confidentiality and professionalism at all times
Preferred Qualifications
- Experience supporting projects in engineering, consulting, construction, or a related technical field
- Experience coordinating public meetings, community outreach, or stakeholder engagement activities
Physical Requirements:
- Primarily sedentary work in an office environment.
- Prolonged periods of sitting at a desk and working on a computer.
- Occasional standing, walking, and light physical activity.
- May occasionally lift or move items such as files or office supplies up to 15–25 pounds.
Work Environment / Environmental Factors:
- Primarily office-based.
- Standard indoor environmental conditions.
- Moderate noise levels consistent with a typical office setting.
Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.
We invite applications from all interested parties.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
- Organization: 200 IEW
Administrative Project Manager Jobs by Experience Level
See All 86 Administrative Project Manager Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsAdministrative Project Manager Job Market
Who's Hiring
Top Industries Hiring
- Consulting & Professional Services
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in administrative project manager jobs.
- Three to five years of administrative coordination or project management experience
- Proficiency in project management tools such as Asana, Monday.com, or Microsoft Project
- Strong skills in Microsoft Office Suite, especially Excel and PowerPoint
- PMP, CAPM, or equivalent project management certification preferred or required
- Bachelor's degree in business administration, management, or a related field
- Experience managing budgets, timelines, and cross-departmental stakeholder communication
Tips for Your Administrative Project Manager Job Search
Tailor your resume to each posting
Administrative project managers wear many hats, so mirror the exact language in each job description. If the posting emphasizes vendor coordination, budget tracking, or stakeholder reporting, your resume should use those precise terms rather than generic administrative language.
Highlight your project management credentials
Certifications like PMP, CAPM, or PRINCE2 move your resume up the pile for roles that require formal methodology. If you don't hold one yet, list any in-progress coursework and pair it with concrete examples of projects you've coordinated end to end.
Apply early to roles that fit
Migrate Mate lists administrative project manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Show budget and tool experience clearly
Many postings require hands-on experience with scheduling software, ATS platforms, and budget spreadsheets. Call out specific tools you've used and the scale of budgets or timelines you've managed, since hiring managers scan for these details before reading further.
Prepare a cross-functional stakeholder story
Interviewers for this role almost always ask how you've managed competing priorities across departments. Prepare two or three specific examples where you coordinated between teams with different goals, and walk through how you kept the project on schedule.
Negotiate scope before you negotiate salary
Administrative project manager titles vary widely in responsibility from company to company. Before accepting an offer, clarify which projects you'll own, your authority to direct resources, and whether the role reports into operations or executive leadership, so you're negotiating the right position.
Administrative Project Manager Jobs: Frequently Asked Questions
Which companies are hiring the most administrative project managers?
The companies hiring the most administrative project managers right now include HDR, EMCOR, and ITAC, with the largest share of openings in California, Florida, and Virginia, based on current listings on Migrate Mate as of November 2026. Demand is especially strong in healthcare systems, government contractors, and large financial services firms.
How many administrative project manager jobs are remote?
About 39% of administrative project manager openings are fully remote or hybrid as of November 2026, reflecting steady demand for distributed office and operations coordination. Sub-specializations focused on digital workflow management, software implementation support, and executive scheduling tend to offer the highest share of fully remote arrangements.
How do you become an administrative project manager?
Start by building a foundation in administrative support or operations coordination, then layer on formal project management skills through a certification such as CAPM or PMP. Document specific projects you've managed, tools you've used, and teams you've coordinated across. Most employers want to see both administrative depth and demonstrated ability to own a project from planning through close-out before promoting into or hiring for this title.
Can you get an administrative project manager job with little experience?
Yes, entry-level administrative project manager roles do exist, particularly at mid-size companies or in government agencies that value potential over a long résumé. Focus on roles titled coordinator or project support specialist, complete a recognized certification to close the experience gap, and document any committee work, event planning, or cross-team coordination you've handled, even outside a formal job context.
What does the administrative project manager interview process look like?
Most processes run three to four stages. An initial phone screen with HR covers your background and availability. A second interview with the hiring manager goes deeper on how you manage competing priorities, stakeholder conflicts, and project documentation. Some employers add a practical exercise asking you to build a sample project plan or timeline. Final rounds often include a conversation with a senior leader or department head you'd support directly.
Where can I find and apply to administrative project manager jobs?
You can find and apply to administrative project manager jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and specialization, then apply directly to each listing that fits your background and goals.
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