Advancement Assistant Jobs
Advancement Assistant jobs are open across higher education, nonprofits, healthcare systems, and cultural institutions, from entry-level to senior coordinator roles, with specializations in donor relations, grant support, and development operations. Find a role that fits below and apply directly.
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Showing 5 of 49+ Advancement Assistant jobs
The target salary is based on internal averages. Versiti sets salary ranges aligned to local markets in which the job is performed. Compensation decisions take into account internal salary averages and differentiation based on education, experience, skills, and performance. Specific salary and benefits information is shared at the time of the phone screening based on your location and qualifications.
Benefits
Versiti provides a comprehensive benefits package based on your job classification. Full-time regular employes are eligible for Medical, Dental, and Vision Plans, Paid Time Off (PTO) and Holidays, Short- and Long-term disability, life insurance, 7% match dollar for dollar 401(k), voluntary programs, discount programs, others.
- MAJOR RESPONSIBILITIES The Senior Administrative Assistant provides a variety of advanced administrative support as needed specific to assigned executive and executive’s areas of responsibility * Manages schedules using electronic calendar system. * Arranges various meetings and workshops including internal and external participants. * Coordinates travel arrangements and prepares itineraries. * Compiles data and assists in preparation of ongoing, periodic, or special reports/presentations. * Coordinates ongoing, periodic, or special projects as applicable to specific executive/leadership team/business unit. * Provides administrative support to meetings and committees as assigned. * Participates in team concept providing cross-coverage in department. * Advance skills in Excel and Powerpoint
- GENERAL DUTIES * Organizes and maintains file system. * Places and screens phone calls. * Opens and sorts mail. * Performs incidental word processing/typing, photocopying and faxing. * Deals appropriately with confidential situations and materials. * Participates in meetings and work groups as needed. * Creates a professional demeanor with internal and external customers ensuring that the service standards of BCW are maintained at all times.
- Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification
- Understands and performs in accordance with all applicable regulatory and compliance requirements
- Complies with all standard operating policies and procedures
- High School Diploma required
- equivalent required
- Advanced education in business or administrative training preferred
- 4-6 years 3-5 years experience in a progressively responsible administrative support role, preferably working with senior management required
- Familiarity with health care environment preferred
- Excellent secretarial and administrative skills with a high level of proficiency in the use of the computer and Microsoft office products required
- Exceptional interpersonal and customer service skills with the ability to maintain rapport in a confidential manner within and outside the organization with all levels of management and staff required
- Ability to work under minimal supervision required
- Ability to independently assess and problem-solve complex situations utilizing sound judgment and critical thinking skills required
- Proven organizational and prioritization skills with the ability to multi-task and handle complexity required
- Excellent verbal and written communication skills required
- Personal computer and printers required
- Fax and copy machines required
- Multiple phone lines required
The target salary is based on internal averages. Versiti sets salary ranges aligned to local markets in which the job is performed. Compensation decisions take into account internal salary averages and differentiation based on education, experience, skills, and performance. Specific salary and benefits information is shared at the time of the phone screening based on your location and qualifications.
Benefits
Versiti provides a comprehensive benefits package based on your job classification. Full-time regular employes are eligible for Medical, Dental, and Vision Plans, Paid Time Off (PTO) and Holidays, Short- and Long-term disability, life insurance, 7% match dollar for dollar 401(k), voluntary programs, discount programs, others.
- MAJOR RESPONSIBILITIES The Senior Administrative Assistant provides a variety of advanced administrative support as needed specific to assigned executive and executive’s areas of responsibility * Manages schedules using electronic calendar system. * Arranges various meetings and workshops including internal and external participants. * Coordinates travel arrangements and prepares itineraries. * Compiles data and assists in preparation of ongoing, periodic, or special reports/presentations. * Coordinates ongoing, periodic, or special projects as applicable to specific executive/leadership team/business unit. * Provides administrative support to meetings and committees as assigned. * Participates in team concept providing cross-coverage in department. * Advance skills in Excel and Powerpoint
- GENERAL DUTIES * Organizes and maintains file system. * Places and screens phone calls. * Opens and sorts mail. * Performs incidental word processing/typing, photocopying and faxing. * Deals appropriately with confidential situations and materials. * Participates in meetings and work groups as needed. * Creates a professional demeanor with internal and external customers ensuring that the service standards of BCW are maintained at all times.
- Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification
- Understands and performs in accordance with all applicable regulatory and compliance requirements
- Complies with all standard operating policies and procedures
- High School Diploma required
- equivalent required
- Advanced education in business or administrative training preferred
- 4-6 years 3-5 years experience in a progressively responsible administrative support role, preferably working with senior management required
- Familiarity with health care environment preferred
- Excellent secretarial and administrative skills with a high level of proficiency in the use of the computer and Microsoft office products required
- Exceptional interpersonal and customer service skills with the ability to maintain rapport in a confidential manner within and outside the organization with all levels of management and staff required
- Ability to work under minimal supervision required
- Ability to independently assess and problem-solve complex situations utilizing sound judgment and critical thinking skills required
- Proven organizational and prioritization skills with the ability to multi-task and handle complexity required
- Excellent verbal and written communication skills required
- Personal computer and printers required
- Fax and copy machines required
- Multiple phone lines required
Advancement Assistant Jobs by Experience Level
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Find Advancement Assistant JobsAdvancement Assistant Job Market
Who's Hiring
Top Industries Hiring
- Education
What Employers Look For
The qualifications that appear most often in advancement assistant jobs.
- Proficiency with donor management software such as Raiser's Edge or Salesforce NPSP
- Experience with gift entry, gift processing, or donation reconciliation workflows
- Strong written communication skills for donor correspondence and acknowledgment letters
- Associate or bachelor's degree in communications, business, nonprofit management, or a related field
- Ability to maintain confidentiality and accuracy when handling donor and financial records
- Experience supporting event logistics, volunteer coordination, or stewardship activities
Tips for Your Advancement Assistant Job Search
Tailor your resume to development metrics
Advancement assistants support fundraising teams, so your resume should highlight any exposure to gift processing, donor database entry, or event coordination. Quantify the volume of donations processed or events supported rather than listing duties in abstract terms.
Apply early to roles that fit
Migrate Mate lists advancement assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Name the donor management software you know
Hiring managers in advancement filter quickly for candidates who already know Raiser's Edge, Salesforce NPSP, or similar donor CRM platforms. If you have hands-on experience with any of these tools, name them explicitly in your skills section and resume bullets.
Target institutions actively in a campaign phase
Universities and nonprofits in the middle of a comprehensive campaign hire advancement staff at a faster pace. Check institutional news pages for campaign announcements before applying so you can speak to their current fundraising priorities in your cover letter.
Prepare for a gift-processing scenario question
Many advancement interviews include a practical question about how you would handle a discrepancy in a gift record or a donor complaint. Walk through your process for verifying gift information, escalating errors, and documenting the resolution step by step.
Negotiate start date around fiscal year cycles
Advancement offices close their fiscal year on June 30 at most institutions. Avoid scheduling your start date in the final two weeks of June if you can, and use that cycle awareness in negotiations to show you understand the operational calendar.
Advancement Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most advancement assistants?
Boston University, Keck Medicine of USC, and University of Southern California are hiring the most advancement assistants right now, with openings concentrated in California, Pennsylvania, and Massachusetts, based on current listings on Migrate Mate as of November 2026. Universities, hospital foundations, and large nonprofits tend to post the highest volume of openings consistently throughout the year.
How many advancement assistant jobs are remote?
About 90% of advancement assistant openings are fully remote or hybrid as of November 2026, with remote arrangements most common in roles focused on data entry, gift processing, and donor acknowledgment rather than event coordination or in-person stewardship work, which typically require an on-site presence.
How do you become an advancement assistant?
Start by earning a degree in communications, business, or nonprofit management, then build experience through volunteering or interning with a development office or nonprofit fundraising team. Learn at least one donor management platform, practice writing professional donor correspondence, and apply to entry-level development or advancement coordinator roles to build your foundation in the field.
Can you get hired as an advancement assistant with little or no experience?
Yes, many advancement offices hire candidates with no direct fundraising background if they can demonstrate strong administrative skills, attention to detail, and familiarity with database tools. Volunteer experience with a nonprofit, work-study in a university development office, or even customer service roles that involved data entry can all serve as credible entry points on your application.
What does the advancement assistant interview process look like?
Most advancement assistant interviews involve a phone or video screen with HR, followed by a panel interview with the development director and a team member. Expect questions about your experience with data entry accuracy, donor confidentiality, and calendar or event coordination. Some employers include a short written exercise, such as drafting a donor thank-you letter or correcting a gift record discrepancy.
Where can I find and apply to advancement assistant jobs?
You can find and apply to advancement assistant jobs on Migrate Mate, which lists current openings from across the United States in one place. Find roles that match your background and apply directly to each listing without being redirected through multiple platforms.
See All 49 Advancement Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
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