Entry Level Associate Project Coordinator Jobs

Job Summary:

This is a temporary, fixed-term position, which will extend through December 2028. The Workday Student Project Coordinator provides operational project support for assigned workstreams during Drake University’s Workday Student implementation. The position will coordinate and perform operational details associated with multiple workstreams and participate actively in the work of implementing Workday Student, ensuring effective and timely implementation, testing, validation, and coordination/management of workstream meetings and activities during all phases of the project.

MINIMUM QUALIFICATIONS:

• 2+ years of experience coordinating software-systems implementation projects

PREFERRED QUALIFICATIONS:

• 5+ years of experience coordinating software systems implementation projects
• Experience implementing Workday software
• Experience implementing Workday Student system
• Experience with Smartsheets project management software
• Experience working in a university environment, particularly in Recruiting/Admissions, the Registrar’s office, Student Success, Advising, or similar function

JOB DUTIES:

• 40% Perform workstream tasks/activities at the direction of the Lead. Coordinate with analysts, SMEs, and other stakeholders to complete action items assigned by Lead. Work with workstream analysts and SMEs to fulfill data, configuration, and other requests by Drake’s implementation partner. Respond to requests/work assigned by Drake’s implementation partner as directed by Leads

• 20% Attend all workstream meetings. Manage meeting action items, including assigning responsibility and ensuring resolution (may assume responsibility for certain meeting action items directly). Prepare and distribute regular workstream status reports. Coordinate with Workday Project Manager to ensure comprehensive status reporting across workstreams

• 15% Configure, test, and validate Drake’s Workday tenants as directed by Lead. Ensure the development of test plans and scripts and document them in the project management system. Coordinate and ensure the completion of testing for the appropriate workstreams

• 5% Document decisions including policies, procedures, configurations, etc. Enter RAIDQ (Risk, Action, Issue, Decision, Question) items arising within appropriate workstreams. Resolve or ensure resolution of RAIDQ items associated with the appropriate workstreams. Generally, coordinate all documentation needed in SmartSheets for the appropriate workstreams

• 5% Set up, schedule and manage workstream meetings

• 5% Coordinate the development of job aids, webinars, and other training materials for the appropriate workstreams

• 5% Coordinate development of campus and project communications for the appropriate workstreams

• 5% Coordinate the development of reports and 3rd-party-system integrations for the appropriate workstreams

Special Instructions to Applicants:

For consideration, you must apply online. Please include a resume and cover letter.

Please note this is a temporary, fixed-term position, active through December, 2028.

If you have any questions about this job positing or the application process, please email chris.gill@drake.edu

A review of applications will begin immediately. This position will remain open until filled.

All job offers are contingent upon the successful completion of a background check.

Salary is competitive with peer schools and will be commensurate with qualifications and experience of the selected candidate.

At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts.

One of our very popular policies provides a tuition waiver for Drake employees, their spouses, and eligible dependents. Drake also participates in not one, but two tuition exchange programs available to dependent children.

For faculty positions, selection will depend on the receipt of recommendation confirming the candidate's scholarly achievements and teaching abilities and/or on the candidate's satisfactory passing of a teaching demonstration if selected for an on-campus interview. For staff positions, selection will depend upon careful review of each applicant’s references, education, and, if applicable, experience.

About Drake:

Drake University is recognized as a top private university in the Midwest. Drake is a midsize university in Des Moines, Iowa, with an increasingly diverse student body. We are deeply committed to equity and inclusion and creating a sense of belonging for all members of the campus community—faculty, staff, and students alike. More than 900 faculty and staff are part of the Bulldog pack, a close-knit group of colleagues enthusiastic about preparing students to be global citizens and leaders, challenging assumptions. Drake University is not only an outstanding institution of higher learning, it is also a wonderful place to work. We are enthusiastically committed to welcoming new ideas and people into the fold, and to retaining and rewarding stellar employees.

All positions at Drake provide opportunities to contribute to Drake University’s core mission of creating an exceptional learning environment that prepares students of all backgrounds for meaningful lives and professional accomplishments.

STRONG COMMITMENT TO A DIVERSE AND INCLUSIVE COMMUNITY

At Drake University, we don’t just accept differences—we celebrate them, we support them, and we thrive on them for the benefit of our students, our employees, and our community. Drake University is proud to support an equal opportunity, diverse, inclusive, and welcoming workplace. Learn more about why Drake is an exceptional place to work: An Exceptional Working Environment | Drake University

Drake University is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. If you would benefit from an accommodation at any point in the recruitment process (including using our online application process), please contact Drake Human Resources (ph: 515.271.3133; email: jobs@drake.edu) and let us know how we can assist you.

At Drake University, we highly value a diverse, inclusive workforce. We are proud to be an equal opportunity employer. We stand firmly against discrimination including on the basis of race, color, national origin, creed, religion, age, disability, sex, pregnancy, gender identity, gender expression, sexual orientation, genetic information, veteran status, or any characteristic protected by law.