Associate Registrar Jobs
Associate Registrar jobs are open across higher education, healthcare, and K-12 institutions, at every level from entry-level coordinator to senior and director, with specializations in student records, compliance, and enrollment management. Find a role that fits below and apply directly.
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Showing 4 of 26+ Associate Registrar jobs
Job Title: Associate Registrar for Academic Data
Classification: Full Time/Exempt/In person daily
Reports To: Registrar
Salary Range: $53,000 - $55,000
North Central University Vision Statement:
North Central University is a dynamic Christian learning community educating students for lives of service throughout society, the marketplace, and the church. In keeping with its Pentecostal heritage and mission, NCU models and expects excellence in both academic practice and Christian faith.
Position Purpose:
The Associate Registrar is responsible for the accuracy and integrity of NCU's student records and for the institution's official external reporting. Because NCU does not have a separate institutional research office, the role combines institutional research with registrar work. The position's responsibilities fall into two areas: institutional research and external reporting to the agencies and accreditors to which NCU is accountable, and core registrar functions, including program and degree audit coding, graduation audits, and records alignment. Responsibilities include but are not limited to:
Institutional Research and External Reporting (70%)
The Associate Registrar serves as the steward of NCU's official institutional data. The role is accountable for accurate, timely, consistent reporting to federal and state agencies, accreditors, and athletic bodies, for the data and documentation behind each submission, and for the analysis leadership relies on.
Federal, state, and agency reporting
- Serve as IPEDS keyholder; prepare and submit all IPEDS surveys, including the Admissions and Consumer Transparency Supplement (ACTS)
- Financial Value Transparency and Gainful Employment
- NC-SARA reporting
- MOHE reporting (three reports during the year) and IBHE reporting if IBHE requires it; annual renewals for both are with the Registrar today (see Where the Work Lands)
- NCAA and UMAC reporting
- Act Six reporting
- PSEO data and reporting: daily monitoring and updating of PSEO student data, advisor reports at mid and end of semester, and MOHE portal updates. This is steady, time-intensive work and is part of the role's 70%
- VA reporting (second person)
- Consumer information disclosures, including Student Right-to-Know graduation and retention rates
- HLC annual reporting and support for the HLC 10-year review
- Implementation and upkeep of Watermark/TK20
- PELSB reporting, including Title II and the spring Data Summary
- Complete the Common Data Set and external surveys such as U.S. News, Peterson's, and college guides
- Respond to data requests from outside organizations
- Maintain census and end-of-term data snapshots as the source of official counts
- Maintain an annual external reporting calendar and document the methods behind each submission
- Maintain a data dictionary and common definitions for headcount, retention, and completion so every report tells the same story
- Produce standard institutional metrics (enrollment, retention, completion) for leadership and the board
- Supply the data and analysis that program development, program review, enrollment planning, and accreditation depend on
- Respond to internal data requests from academic and administrative offices
- Administer and report on institutional surveys as needed
Registrar Duties (30%)
The Associate Registrar carries core Registrar's Office work, keeping programs, degree audits, and student records aligned with the catalog. These duties are d with the Registrar because together they are more than one person can carry in a standard work week.
Program and degree audit coding
- Code new and revised programs and degree audit sheets so that audits reflect the catalog
- Test audits after coding and correct errors before students are affected
- Keep program codes consistent across the student information system, reporting, and the catalog
- d with the Registrar, with help from the Registrar's Specialist.
- d with the Registrar and supported by the graduate assistant
- d with the Registrar and supported by the Specialist and graduate assistant
- Other Registrar's Office work as assigned by the Registrar
Job Qualifications
Minimum Education and Experience
- Bachelor's degree; master's degree preferred
- Three or more years in a registrar's office, institutional research, or higher education records and reporting
- Experience preparing IPEDS submissions and regional accreditation reporting
- Experience with a student information system, degree audit software, and Excel or similar tools
- Ability to query a student information system using SQL or report-writing tools
- Working knowledge of FERPA and student data privacy
- Ability to explain data plainly to faculty, staff, and administrators
- Experience with HLC, teacher education reporting, and NCAA or athletic reporting
- Experience with Informer, Power BI, or similar data visualization tools
- Experience with Watermark, TK20, or a comparable assessment platform
- Experience with degree audit coding and program setup
- Precise, and honest about what the data does and does not show
- Careful with confidential student information
- Steady under fixed external deadlines
- Collaborative with offices that are protective of their own data
Equipment and Tools:
- Use of a PC, telephone, and email.
- Daily exposure to repetitive motions of the fingers, hands and wrists.
- Position is located in an urban, Christ-centered environment.
North Central University employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, genetic information, veteran status, familial status, and status with regard to public assistance. Individuals must be able to perform the essential functions of the position with or without reasonable accommodations.
The aforementioned statements are not intended to encompass all functions and qualifications of the position; rather, they are intended to provide a general framework of the requirements of the position. Job incumbents may be required to perform other functions not specifically addressed in this job description.
Job Title: Associate Registrar for Academic Data
Classification: Full Time/Exempt/In person daily
Reports To: Registrar
Salary Range: $53,000 - $55,000
North Central University Vision Statement:
North Central University is a dynamic Christian learning community educating students for lives of service throughout society, the marketplace, and the church. In keeping with its Pentecostal heritage and mission, NCU models and expects excellence in both academic practice and Christian faith.
Position Purpose:
The Associate Registrar is responsible for the accuracy and integrity of NCU's student records and for the institution's official external reporting. Because NCU does not have a separate institutional research office, the role combines institutional research with registrar work. The position's responsibilities fall into two areas: institutional research and external reporting to the agencies and accreditors to which NCU is accountable, and core registrar functions, including program and degree audit coding, graduation audits, and records alignment. Responsibilities include but are not limited to:
Institutional Research and External Reporting (70%)
The Associate Registrar serves as the steward of NCU's official institutional data. The role is accountable for accurate, timely, consistent reporting to federal and state agencies, accreditors, and athletic bodies, for the data and documentation behind each submission, and for the analysis leadership relies on.
Federal, state, and agency reporting
- Serve as IPEDS keyholder; prepare and submit all IPEDS surveys, including the Admissions and Consumer Transparency Supplement (ACTS)
- Financial Value Transparency and Gainful Employment
- NC-SARA reporting
- MOHE reporting (three reports during the year) and IBHE reporting if IBHE requires it; annual renewals for both are with the Registrar today (see Where the Work Lands)
- NCAA and UMAC reporting
- Act Six reporting
- PSEO data and reporting: daily monitoring and updating of PSEO student data, advisor reports at mid and end of semester, and MOHE portal updates. This is steady, time-intensive work and is part of the role's 70%
- VA reporting (second person)
- Consumer information disclosures, including Student Right-to-Know graduation and retention rates
- HLC annual reporting and support for the HLC 10-year review
- Implementation and upkeep of Watermark/TK20
- PELSB reporting, including Title II and the spring Data Summary
- Complete the Common Data Set and external surveys such as U.S. News, Peterson's, and college guides
- Respond to data requests from outside organizations
- Maintain census and end-of-term data snapshots as the source of official counts
- Maintain an annual external reporting calendar and document the methods behind each submission
- Maintain a data dictionary and common definitions for headcount, retention, and completion so every report tells the same story
- Produce standard institutional metrics (enrollment, retention, completion) for leadership and the board
- Supply the data and analysis that program development, program review, enrollment planning, and accreditation depend on
- Respond to internal data requests from academic and administrative offices
- Administer and report on institutional surveys as needed
Registrar Duties (30%)
The Associate Registrar carries core Registrar's Office work, keeping programs, degree audits, and student records aligned with the catalog. These duties are d with the Registrar because together they are more than one person can carry in a standard work week.
Program and degree audit coding
- Code new and revised programs and degree audit sheets so that audits reflect the catalog
- Test audits after coding and correct errors before students are affected
- Keep program codes consistent across the student information system, reporting, and the catalog
- d with the Registrar, with help from the Registrar's Specialist.
- d with the Registrar and supported by the graduate assistant
- d with the Registrar and supported by the Specialist and graduate assistant
- Other Registrar's Office work as assigned by the Registrar
Job Qualifications
Minimum Education and Experience
- Bachelor's degree; master's degree preferred
- Three or more years in a registrar's office, institutional research, or higher education records and reporting
- Experience preparing IPEDS submissions and regional accreditation reporting
- Experience with a student information system, degree audit software, and Excel or similar tools
- Ability to query a student information system using SQL or report-writing tools
- Working knowledge of FERPA and student data privacy
- Ability to explain data plainly to faculty, staff, and administrators
- Experience with HLC, teacher education reporting, and NCAA or athletic reporting
- Experience with Informer, Power BI, or similar data visualization tools
- Experience with Watermark, TK20, or a comparable assessment platform
- Experience with degree audit coding and program setup
- Precise, and honest about what the data does and does not show
- Careful with confidential student information
- Steady under fixed external deadlines
- Collaborative with offices that are protective of their own data
Equipment and Tools:
- Use of a PC, telephone, and email.
- Daily exposure to repetitive motions of the fingers, hands and wrists.
- Position is located in an urban, Christ-centered environment.
North Central University employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, genetic information, veteran status, familial status, and status with regard to public assistance. Individuals must be able to perform the essential functions of the position with or without reasonable accommodations.
The aforementioned statements are not intended to encompass all functions and qualifications of the position; rather, they are intended to provide a general framework of the requirements of the position. Job incumbents may be required to perform other functions not specifically addressed in this job description.
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Find Associate Registrar JobsAssociate Registrar Job Market
Who's Hiring
Top Industries Hiring
- Education
What Employers Look For
The qualifications that appear most often in associate registrar jobs.
- Bachelor's degree required, master's degree preferred in higher education administration or a related field
- Direct experience with student information systems such as Banner, PeopleSoft, Colleague, or Ellucian
- Working knowledge of FERPA regulations and institutional records compliance requirements
- Experience managing course scheduling, degree audits, or enrollment verification processes
- Strong analytical skills with proficiency in reporting tools and academic data management
- Demonstrated supervisory or team leadership experience within a registrar or enrollment office
Tips for Your Associate Registrar Job Search
Tailor your resume to FERPA
Associate registrar postings almost always require FERPA knowledge. Name specific policies you enforced, records requests you handled, or audits you completed. Generic phrases like 'familiar with regulations' won't distinguish you from dozens of other applicants.
Highlight your student information system experience
Most job descriptions call out a specific SIS platform by name. Lead with the systems you've used, Banner, PeopleSoft, Ellucian, Colleague, or others, and describe the workflows you owned, not just that you used the tool.
Apply early to roles that fit
Migrate Mate lists associate registrar openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings at your institution type
Community colleges, R1 research universities, and healthcare credentialing offices each run registrar operations differently. Filter your search by institution type and adjust your cover letter to reflect the enrollment scale and regulatory environment relevant to that setting.
Prepare for scenario-based interview questions
Interviewers frequently ask how you've handled grade appeals, transcript holds, or accreditation reviews. Write out two or three specific examples before your interview, with the situation, your action, and the outcome, so you're not improvising under pressure.
Negotiate start dates around academic calendars
Registrar offices are busiest at enrollment deadlines and grade submission periods. If you're currently employed, proposing a start date that avoids peak enrollment windows at your prospective employer signals institutional awareness and tends to be received well.
Associate Registrar Jobs: Frequently Asked Questions
Which companies are hiring the most associate registrars?
The companies hiring the most associate registrars right now include North Central University, SFMOMA, and Dean College, with the largest share of openings in Massachusetts, California, and Texas, based on current listings on Migrate Mate as of November 2026. Openings are concentrated at universities, community colleges, and large healthcare credentialing organizations.
How many associate registrar jobs are remote?
About 67% of associate registrar openings are fully remote or hybrid as of November 2026, though the role is predominantly on-site at most institutions. Compliance-focused sub-roles such as transcript processing and records auditing are more frequently offered with remote or hybrid flexibility than scheduling-intensive positions tied to campus operations.
How do you become an associate registrar?
Start by earning a bachelor's degree, then gain experience in admissions, enrollment services, or records administration at a college or university. Build familiarity with a major student information system and develop a solid grounding in FERPA compliance. Progress into a registrar coordinator or specialist role, take on supervisory responsibilities, and apply to associate registrar positions once you have direct experience managing records workflows or academic scheduling.
Can you get an associate registrar job with little experience?
Entry into the associate registrar role typically requires at least a few years in a registrar or enrollment office, but candidates from adjacent areas can be competitive. Experience in academic advising, admissions data management, or accreditation support translates well. Demonstrating hands-on work with a student information system and a clear understanding of FERPA matters more to most hiring committees than years of tenure alone.
What does the associate registrar interview process look like?
Most institutions run a multi-stage process that begins with a phone or video screen with HR, followed by a panel interview with the university registrar and colleagues from enrollment or academic affairs. Candidates are typically asked scenario-based questions about records disputes, policy interpretation, and system migrations. Some searches include a skills exercise or a presentation to the committee before a final offer is extended.
Where can I find and apply to associate registrar jobs?
You can find and apply to associate registrar jobs on Migrate Mate, which lists current openings from across the United States. Search the listings for roles that match your background, then apply directly to each one that fits.
See All 26 Associate Registrar Jobs
Find roles that match your experience and apply in just a few clicks.
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