Bid Coordinator Jobs
Bid Coordinator jobs are open across construction, government contracting, and professional services, from entry-level to senior bid manager, with specializations in proposal writing, RFP management, and contract compliance. Scan the live roles below and apply to whichever ones fit.
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Job Summary
We are seeking a detail-oriented Construction Bid Coordinator to join our mechanical construction team. This is an entry-level position. The ideal candidate will be highly organized and possess solid communication skills. You will primarily be responsible for compiling and assembling bid proposals. Construction office experience is preferred, but not required.
Duties
- Coordinate and compile all bid packets, ensuring completeness and accuracy.
- Gather documents required for bidding, such as plans and specifications.
- Manage bid schedules to meet submission deadlines.
- Attend pre-bid meetings as needed (valid driver's license required).
- Collaborate with estimators, project managers, engineers, and subcontractors to gather necessary information and clarify project requirements.
- Maintain organized records of all bid activities, correspondence, and related documentation for future reference.
Skills & Qualifications
- Familiarity with Microsoft Office programs, including Word, Excel, and Outlook.
- Familiarity with Adobe Acrobat.
- Effective written and oral communication skills.
- Demonstrated ability to manage multiple bids simultaneously while adhering to strict deadlines through excellent time management.
Join us as a Construction Bid Coordinator and play a vital role in shaping our company's growth!
Pay: $20.00 - $30.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
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Find Bid Coordinator JobsBid Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in bid coordinator jobs.
- Experience managing end-to-end RFP, RFQ, or ITB proposal processes
- Strong writing and editing skills for technical or compliance-heavy proposal content
- Proficiency with Microsoft Office Suite, especially Word and Excel
- Ability to coordinate multiple stakeholders and enforce strict submission deadlines
- Familiarity with procurement portals such as SAM.gov or state e-procurement systems
- Bachelor's degree in business administration, communications, or a related field
Tips for Your Bid Coordinator Job Search
Tailor your resume to RFP language
Bid coordinators are evaluated on how well they match proposal terminology. Pull exact phrases from each job posting, such as RFP, ITB, or solicitation response, and mirror them in your resume's experience bullets so your application clears ATS screening.
Highlight win rates and submission volume
Employers want to see output, not just duties. If you've managed a high volume of bid submissions or contributed to a consistent proposal win rate, name those outcomes in your resume even without exact percentages, framing them as ranges or trends.
Apply early to roles that fit
Migrate Mate lists bid coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by procurement sector
Federal, state, and commercial bid roles differ sharply in compliance requirements and tools used. Filter your search by sector so your application emphasizes the right credentials, whether that's FAR knowledge for government contracts or CRM experience for commercial proposals.
Prepare a sample proposal excerpt
Some bid coordinator interviews include a practical component where you edit or structure a mock proposal section. Having a sanitized excerpt from past work ready to discuss, or walking through your formatting and compliance checklist approach, shows working knowledge that generic answers don't.
Negotiate start date around active bid cycles
If you're offered a role mid-cycle on a major submission, ask about the current bid calendar before committing to a start date. Starting two weeks before a large RFP deadline sets up a rough onboarding, and most employers will adjust if you frame it professionally.
Bid Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most bid coordinators?
The most active employers for bid coordinators right now are BAY COUNTRY ENTERPRISES, ELEMENT SYSTEMS, and Nexus Group, and the most openings are in Texas, California, and Virginia, based on current listings on Migrate Mate as of November 2026. Construction, defense contracting, and facilities management firms consistently post the highest volume of these roles.
How many bid coordinator jobs are remote?
About 17% of bid coordinator openings are fully remote or hybrid as of November 2026, with the highest remote share in proposal writing and document coordination roles. Positions that require hands-on collaboration with estimating or legal teams, or that support physical site visits, are more likely to require on-site presence.
How do you become a bid coordinator?
Start by building experience in proposal support, administrative coordination, or procurement assistance, roles that expose you to RFP processes and deadline-driven workflows. Develop strong writing and document formatting skills, get familiar with common procurement portals, and pursue a certification such as APMP Foundation to signal formal knowledge of bid management practices to employers.
Can you get a bid coordinator job with little or no experience?
Yes, entry-level bid coordinator roles exist, and employers often hire candidates from administrative, project coordination, or technical writing backgrounds. Focus your application on transferable skills like deadline management, document control, and stakeholder communication. Volunteering to help with proposal work in a current role, even informally, gives you concrete examples to discuss in interviews.
What does the bid coordinator interview process look like?
Most bid coordinator interviews include an initial screening call focused on your proposal management experience, followed by a panel or hiring manager interview with scenario-based questions about managing competing deadlines and coordinating cross-functional contributors. Some employers add a practical step where you review a sample RFP or identify compliance gaps in a draft submission to assess your attention to detail.
Where can I find and apply to bid coordinator jobs?
You can find and apply to bid coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your sector experience and seniority level, then apply directly to each listing that fits your background and preferences.
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